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2016 SWAN Board Election Results

by Brande Overbey

SWAN Member Libraries: The SWAN Board election for its three at-large representative concluded on Friday 5/20. Congratulations to Doug Losey of Hillside and Kristina Howard of Prairie State College who were re-elected to serve, and to Tiffany Verzani from Elmwood Park who was newly elected. They will all begin this new three year term starting on July 1st 2016. Additionally, SWAN will have its June Quarterly meeting in RAILS Burr Ridge on Thursday June 2nd at 9:30AM. We will also be using a live video stream of the event. Directors are encouraged to attend as SWAN Bylaw changes will be voted on, which can only be done in person. I will send an additional SWANcom when the agenda and packet for that event are ready for your review. We hope to see you next Thursday! Brande Overbey SWAN Operations Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

10 years, 2 months

SWAN SD Cataloging Training June 8, 2016

by Karen Bar

SWAN staff will present a cataloging training workshop on June 8, 2016 at 9:30 a.m. to 12:00 p.m. This workshop will be presented by SWAN Bibliographic Services Team and will cover the basics of SirsiDynix WorkFlows cataloging module and include creation of pre-cats. Who should attend this workshop? Any library staff new to their position or any newly hired employees that are involved in the creation of pre-cat records and item records. Any library staff who might feel that they would benefit from a refresher course for cataloging module in SD WorkFlows. Registration is via L2 http://www.librarylearning.info/events/?eventID=22807 Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

10 years, 2 months

Advance Preview of the 1st Annual SWAN Event Friday, July 22nd

by Aaron Skog

SWAN Member Libraries: I wanted to share with you how excited we are for the event we are planning for Friday, July 22. We have booked the Moraine Valley Community College Business and Conference Center for our meeting, which will have a large space for our kickoff keynote speaker and smaller spaces for our program. Take a moment to read over our news post about the event, which we hope has something for everyone. One hint: BLUEcloud Analytics! https://support.swanlibraries.net/news/2016-05-19/swan-1st-annual-event-fri… Stay tuned for details on the registration which will be provided through Eventbrite. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

10 years, 2 months

Symphony Server Database Maintenance and Required Use of Offline Mode 5/29 – 5/30

by webmaster＠swanlibraries.net

10 years, 3 months

Attn: Cataloging and Technical Services Staff

by Karen Bar

Cataloging and Technical Services Staff: Based on surveys sent to SWAN Member Libraries and analysis completed by the DUX Team, we are moving forward with some improvements to Enterprise facets in order to enhance the search experience. The number of format facets will be increased in order to provide granularity. The new format facets will be populated from a local 590 tag in the bibliographic record. The new format facets are as follows: ART AUDIOBOOK CASSETTE AUDIOBOOK CD BLU-RAY BOOK (default) no 590 required BRAILLE CD CD MP3 COMPUTER SOFTWARE DEVICE DVD EQUIPMENT EREADER GOVERNMENT DOCUMENT INTERNET RESOURCES KIT LARGE PRINT MAGAZINES AND JOURNALS MICROFILM AND MICROFICHE MISCELLANEOUS NEWSPAPERS OTHER AUDIO OTHER VIDEO PLAYAWAY SHEET MUSIC SPECIAL COLLECTION TOOLS AND THINGS TOYS AND GAMES VIDEO GAME A future memo will detail all of the enhancements to Enterprise. The goal of this communication is to give libraries time to make adjustments to your workflow/cataloging practices and begin adding this 590 to the bibliographic record for any format other than a standard print book. Standard print book is the default and will not require a 590 field. You may begin this new practice effective immediately but please adopt this practice by May 23rd in preparation for SirsiDynix to begin data work later that week. This new 590 field will be entered in Pre-Cats and Full MARC records. I have attached a document with examples for your reference. Please note that these 590 formats are to be entered in ALL CAPS. I will adjust the BRIEF record template to include a 590 reminder field. Please enter the appropriate format or delete the 590 field for a standard print book. Thank you for your assistance with this project. Please contact me with any questions or concerns. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

10 years, 3 months

Franklin Park Public Library District Go-Live on Tuesday 5/10

by webmaster＠swanlibraries.net

10 years, 3 months

*Concluded* Long-Running Report (ADUText) on Monday morning

by Steven Schlewitt

The ADUText report has concluded successfully. Previously scheduled morning reports will be catching up for the next several hours. Very fortunately, this is the last high-volume run of the ADUText report we current have scheduled, and again, this issue was largely related to the import of library migration data. Any future data processing we'll be performing in this volume we plan on running through an alternate method, which could require some downtime, but will ultimately cause less headaches. Thank you again for your patience. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, May 9, 2016 8:28 AM To: swancom(a)list.swanlibraries.net Subject: [SWANcom] Long-Running Report (ADUText) on Monday morning Importance: High SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal report timing by a few hours, and could result in a handful of "locked" item records or "headings need to be indexed" errors on new records. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up once the report has concluded. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the frequency of this issue over the last few weeks. Due to the unpredictable nature of the ADUText record maintenance report, we're unable to foresee how long high-volume record processing might take each evening. With the completion of the Lansing/Franklin Park migrations and our recent change to a weekly discard policy, long-running ADUText reports should be much less frequent in the future. Thank you again for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

10 years, 3 months

Long-Running Report (ADUText) on Monday morning

by Steven Schlewitt

SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal report timing by a few hours, and could result in a handful of "locked" item records or "headings need to be indexed" errors on new records. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up once the report has concluded. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the frequency of this issue over the last few weeks. Due to the unpredictable nature of the ADUText record maintenance report, we're unable to foresee how long high-volume record processing might take each evening. With the completion of the Lansing/Franklin Park migrations and our recent change to a weekly discard policy, long-running ADUText reports should be much less frequent in the future. Thank you again for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

10 years, 3 months

*Concluded* Long-Running Report (ADUText) on Friday Morning

by Steven Schlewitt

SWAN Member Library Staff: The ADUText report has finally finished! It appears the report had possibly encountered some bad records in the database, which is what resulted in the excessive runtime. We're currently working with SirsiDynix to resolve these issues moving forward. You may continue to encounter sporadic Hatwrapper exceptions in newly cataloged items as we work to resolve the error, although much of the record errors should now be resolved. This morning and afternoon's reports are working to catch up now, although it may be a few hours until we're back to the normal schedule. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Karen Bar Sent: Friday, May 06, 2016 1:20 PM To: Karen Bar; Steven Schlewitt; swancom(a)list.swanlibraries.net Subject: Update RE: Long-Running Report (ADUText) on Friday Morning Importance: High SWAN Member Library Staff: ADUText report is still running so you may continue to receive error messages. SirsiDynix has advised that library staff should avoid editing any bibliographic records that were created on 5/5/16 until further notice. We will send an update when we have additional information. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Karen Bar Sent: Friday, May 06, 2016 11:16 AM To: Steven Schlewitt; swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: Re: [SWANcom] Long-Running Report (ADUText) on Friday Morning SWAN Member Library Staff: We have received reports of "heading keys need to be indexed" and "locked record" error messages. These are related to indexing reports that are currently running. Relating to the data import of our upcoming library migration, we will have a large number of index keys being processed over the next few days so one may receive these error messages. Please be advised that new records may not be retrievable until the index keys are processed. As always, we advise staff creating new pre-cats to search a minimum three indexes for a matching record before creating a new pre-cat. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Friday, May 06, 2016 6:43 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] Long-Running Report (ADUText) on Friday Morning Importance: High SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the inconvenience and thank you for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

10 years, 3 months

Update RE: Long-Running Report (ADUText) on Friday Morning

by Karen Bar

SWAN Member Library Staff: ADUText report is still running so you may continue to receive error messages. SirsiDynix has advised that library staff should avoid editing any bibliographic records that were created on 5/5/16 until further notice. We will send an update when we have additional information. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Karen Bar Sent: Friday, May 06, 2016 11:16 AM To: Steven Schlewitt; swancom(a)list.swanlibraries.net Subject: Re: [SWANcom] Long-Running Report (ADUText) on Friday Morning SWAN Member Library Staff: We have received reports of "heading keys need to be indexed" and "locked record" error messages. These are related to indexing reports that are currently running. Relating to the data import of our upcoming library migration, we will have a large number of index keys being processed over the next few days so one may receive these error messages. Please be advised that new records may not be retrievable until the index keys are processed. As always, we advise staff creating new pre-cats to search a minimum three indexes for a matching record before creating a new pre-cat. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Friday, May 06, 2016 6:43 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] Long-Running Report (ADUText) on Friday Morning Importance: High SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the inconvenience and thank you for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

10 years, 3 months

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