July 2025 - SWANcom - swanlibraries.net

Online Patron Registration Update
by SWAN Communications 29 Jul '25

29 Jul '25

We have an update on the rollout of online patron registration using the Patron Point Verify tool. Please see the support site for more information on documentation, integration of the registration form into your website, and orientation sessions: Patron Point Online Patron Registration Update #2<https://support.swanlibraries.net/news/2025-07/94921> SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

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Resolved: Issue with Hoopla in the catalog
by SWAN Communications 24 Jul '25

24 Jul '25

The issue has been resolved, and Hoopla titles can once again be checked out from the library catalog and the SWAN+ app. My Account has also been synced with Hoopla and current, checked out titles are now appearing in the catalog. Thank you for your patience. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

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Issue with Hoopla in the catalog
by SWAN Communications 24 Jul '25

24 Jul '25

We have received reports that there is an issue checking out Hoopla titles from the catalog and that current, checked out Hoopla titles are not showing in My Account. We have reported the issue with our support vendor. Please see our known issue for updates: https://support.swanlibraries.net/issue/94917 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

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Patron Point Online Patron Registration Update
by SWAN Communications 22 Jul '25

22 Jul '25

We have posted an update on SWAN's Online Patron Registration project in partnership with Patron Point. We will have more information coming your way over the coming weeks. Our planned crossover date is Tuesday, August 26th. We would also like volunteers for early adoption of the platform so we can monitor its behavior before our launch. Please see our news post for further information: Patron Point Online Patron Registration Update<https://support.swanlibraries.net/news/2025-07/94915> SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

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July RB/ILL Quarterly Billing
by SWAN Communications 18 Jul '25

18 Jul '25

The Quarterly RB/ILL Billing has been published. Please visit the news post<https://support.swanlibraries.net/news/2025-07/94914> for full details. 2025 July Quarterly Billing is Available | SWAN Library Services<https://support.swanlibraries.net/news/2025-07/94914> The July 2025 (April- June, 2025) Quarterly Billing is complete, and the invoices and checks will be mailed shortly. Documentation is available to help guide member library staff through the Billing Summary workbook as well as the detail statement reports support.swanlibraries.net SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net<https://support.swanlibraries.net/> <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

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Resolved: Intermittent Aspen log in issues
by SWAN Communications 14 Jul '25

14 Jul '25

Good morning member libraries, The intermittent issues with logging in to Aspen that we experienced last week should be resolved. Our support vendor, Grove, implemented several measures to mitigate and block the DDoS attacks we were seeing. We've been monitoring the server and are no longer seeing issues. If you again experience any issues accessing the catalog or logging in, please open a ticket or email help(a)swanlibraries.net. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Intermittent Aspen log in issues
by SWAN Communications 10 Jul '25

10 Jul '25

Good morning member libraries, We're experiencing intermittent issues logging into Aspen, due to a DDoS attack that is just impacting login. We're working with our support vendor, Grove, to explore all possibilities for mitigating and blocking these attacks. You may experience issues with logging in, lasting a few minutes, throughout the day. We'll send an all clear when we are confident this issue is resolved. In the meantime, we'll continue to track the outages on our support site: https://support.swanlibraries.net/issue/94911 Thank you for your patience, SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Reminder: Online Patron Registration Default Settings
by SWAN Communications 09 Jul '25

09 Jul '25

This is a reminder that we are awaiting response from many libraries to confirm the default patron record policy settings for our Patron Point online card registration configuration. If your library has not replied yet, please do so by July 18th. Refer to the following news post to access the feedback form and spreadsheet of defaults for your library: Online Patron Registration Set-Up<https://support.swanlibraries.net/news/2025-07/94890> Thank you! SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

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Potential Overnight Processing Issues
by SWAN Communications 08 Jul '25

08 Jul '25

Good afternoon: We would like to update our members regarding the recent challenges with our nightly indexing process. As you may recall, our bibliographic and authority service vendor, MARCIVE, unexpectedly ceased operations in December 2024. Since then, we have been unable to process our bibliographic and authority data according to our usual monthly schedule. With the start of our Backstage contract on July 1, we resumed our monthly schedule; however, this has introduced unforeseen difficulties in estimating the duration of our nightly indexing process. We are actively working behind the scenes to identify solutions that will allow the indexing process to handle the necessary data with minimal impact on your morning reports and processes. We appreciate the patience you have exhibited over the past few days and ask for more patience over the next several days as we complete the processing of the remaining data. We may experience further instances of overnight processing running into the morning. The following processes will not be up to date until the overnight processing has completed: Expired holds on the holdshelf Hold pull lists Blocking of patron records for overdue checkouts at Fine Free libraries Billing of items 42 days overdue Autorenewals Notices Please stay informed by checking the NEWS posts for regular updates on our nightly indexing status. We will be sure to post the all clear when we have finished. Thank you again for your patience! SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Long Running Overnight Processing Reports
by SWAN Communications 08 Jul '25

08 Jul '25

SWAN Member Libraries Staff: We're currently monitoring a long-running overnight maintenance report, ADUText, which is creating delays to the morning report schedule. As ADUText and the subsequent overnight maintenance reports continue processing, you may encounter several errors: * "Heading keys need to be indexed" when accessing an item record * Item records are unsearchable by title (but can be accessed by Standard Number) * Various general indexing errors when accessing or attempting to catalog item records Some of the processes that have not yet completed are: * Blocking of patrons for Fine Free overdue items * Billing process of items 42 days overdue * Cancelling of expired holds on the holdshelf * Compiling of holds for pull lists * Preparing and sending of notices Please refrain from pulling your expired holds from the holdshelf until we give the all clear. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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