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Migration Bookmark #2 for Patrons Shipped
by Brande Overbey 10 Mar '15

10 Mar '15

SWAN Libraries: This week, our #2 bookmarks are coming to you for distribution to your patrons. These bookmarks will highlight to patrons the importance of "Getting Ready," namely ensuring that the information in their patron profiles are correct, and informing them of the pin change. The bookmark template and .tif files for you to print your own (or use the images for your website or newsletter) can be found here: https://support.swanlibraries.net/news/2015-03-10/migration-2-bookmark-ship… If you have any questions, comments, or feedback please let me know! I can also provide you different formats of these files if you need. Thank you to the PR committee for their hard work in creating this document! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN PR Migration Team - Newsletter #2 Now Available!
by Brande Overbey 05 Mar '15

05 Mar '15

SWAN Member Libraries: Our next issue of the SWAN migration newsletter, "The Journey Ahead," is now ready for you and your staff. You can download the PDF here: https://support.swanlibraries.net/sites/default/files/news/TheJourneyAhead0… The answers for this month's crossword puzzle can all be found using terms in newsletter #1, so we hope that you studied hard! We love feedback, so please continue to send any questions, comments, or concerns to us as you come across them. Much of the content of our material is generated by YOU, so if you'd like to see a topic covered next month, please let us know! Also, as a quick update - our second series of bookmarks just arrived from the printer today, and if you did not pick them up at Quarterly, they will be shipped to you for arrival next week. I will post again once those have shipped, with a downloadable version for those who prefer to print their own. We'll also be sharing a "New Catalog Quick Start Guide," developed by Eisenhower Public Library, for patrons as soon as it is complete, likely within the next week. As always, a huge thank you to the entire PR team for helping us with this content, and to you for lending us your staff members. We truly appreciate your support! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN Uniform Practice for Volume Field Information
by Karen Bar 05 Mar '15

05 Mar '15

In order to improve the customer experience when placing volume level holds, SWAN will be standardizing the volume field information. Effective immediately, the following will be standard practice for volume information entered into the volume field. Please note there is a space preceding the number in each example. All letters are to be uppercase. V. 1 BOOK 1 DISC 1 PART 1 Do not add "set", "season 1" or the like into the volume field for a boxed set. This should be left blank for all sets cataloged moving forward. Consultants from Innovative have begun work to clean up the volume fields in existing records. This project will convert any variations of volume, book, disc or part to the above format. SWAN Bibliographic Services staff will address additional volume field data cleanup post go-live. Migration Memo #10 will be forthcoming with additional information. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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SWAN FY2016 Membership Fees and Budget Online
by Aaron Skog 05 Mar '15

05 Mar '15

SWAN Library Administrators/Directors: The fiscal year 2016 SWAN Membership Fees approved today at the 3/5 Quarterly meeting are now available online. The fees starting in July will be 13% lower than this year! Read over the document "FY2016 SWAN Budget Information & Guidelines" for details on how that was achieved. https://support.swanlibraries.net/content/swan-board-committees If you have questions, do not hesitate to contact me or a member of the SWAN Board. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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SWAN Board Election: Self-Nominations Now Open!
by Brande Overbey 05 Mar '15

05 Mar '15

SWAN Library Directors and Administrators: We are pleased to announce the start of the 2015 SWAN Board election process. SWAN will have three open at-large position on the Board starting July 1, 2015. The SWAN Board is comprised of seven library directors elected from our SWAN member libraries. Board member responsibilities include: * Acting on issues affecting the long-term future of SWAN * Monitoring SWAN's finances and the overall financial health of SWAN * Maintaining open lines of communication with the SWAN membership Since our open seats are all at-large now, any director can submit a statement of interest for this election. The goal is to have an open process and at the same time ensure that all SWAN membership is represented during elections. Any library director/administrator interested in running for the Board should fill out the form located at the link below: https://support.swanlibraries.net/news/2015-03-05/swan-board-self-nominatio… The Self-Nomination Form will be available until Friday, March 20th at 5pm CST. Our election process will run for three weeks, from Monday May 4th through Friday May 22nd. The elected board member will be announced at the June Quarterly Meeting. Please let me know if you have any questions! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN 3/5 Quarterly Presentation Slides Now Online
by Aaron Skog 05 Mar '15

05 Mar '15

SWAN Libraries: Today's March Quarterly presentation is available online. I fixed up a few mistakes that were in the presentation this morning. :) Direct link to the PowerPoint: https://support.swanlibraries.net/sites/default/files/meeting/2015-03-05/SW… If that link does not work, you can download the file from this publicly available webpage: https://support.swanlibraries.net/gov/meetings We will be publishing the recording of this meeting shortly. I will let you know when it is available on the SWAN YouTube channel. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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RAILS Meeting for SWAN Board & ILL Staff
by Aaron Skog 04 Mar '15

04 Mar '15

Attention SWAN Library Inter-Library Loan Staff: As you are most likely aware, RAILS is undertaking a multiyear, four phase project to explore options to provide more seamless access to Resource Sharing (i.e., searching system-wide holdings and placing interlibrary loan requests) throughout the service area for all libraries. RAILS is currently in Phase Two: Research into Organizational Factors. To find out more about the RAILS project, read about it on the RAILS website here: https://www.railslibraries.info/catalogs/overlay RAILS is working with organizational consultant Eric Craymer, who will be conducting focus groups with various stakeholders. This attached memo is for interested library directors and specifically ILL staff. We hope to have Interlibrary Loan staff representation attend the appropriate focus group session. Please register online in L2 by 5:00 PM on Friday, March 12. The maximum number of registrants will be 25. http://www.librarylearning.info/events/?eventID=19504 Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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SWAN Quarterly - 3/5 Meeting Reminder
by Aaron Skog 04 Mar '15

04 Mar '15

SWAN Library Directors & Staff: Tomorrow morning is our last opportunity to meet before our April 14 go-live on the new Symphony and Enterprise systems. The meeting agenda and packet are available online: https://support.swanlibraries.net/sites/default/files/meeting/2015-03-05/pa… Library staff are welcome to watch the live streaming of the meeting: https://support.swanlibraries.net/news/2015-03-04/swan-quarterly-35-streami… Make sure to adjust the U-Stream resolution depending on your library network bandwidth. The recorded event will be uploaded to the SWAN YouTube channel for later viewing. https://www.youtube.com/user/SWANCorps Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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SWAN Quarterly Meeting at Burr Ridge - Agenda & Packet for 3/5 Now Online
by Brande Overbey 02 Mar '15

02 Mar '15

SWAN Member Library Directors and Administrators: The March SWAN Quarterly agenda is now posted: https://support.swanlibraries.net/sites/default/files/meeting/2015-03-05/ag… Meeting packet (16 pages): https://support.swanlibraries.net/sites/default/files/meeting/2015-03-05/pa… This meeting WILL be streamed live as well, at http://live.railslibraries.info/ . We will be providing an update on migration, FY16 budget, and the 2015 board election process/timeline. We hope to see you on Thursday the 5th. Thank you, Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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*Concluded* SWAN Symphony Test Server Maintenance This Weekend (Beginning Friday at 6pm)
by Steven Schlewitt 02 Mar '15

02 Mar '15

SWAN Library Staff: The Symphony WorkFlows Test Server has been refreshed and is now available for use. Thanks again for your patience throughout the weekend. Steven Schlewitt SWAN IT Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info From: Steven Schlewitt Sent: Friday, February 27, 2015 9:41 AM To: swancom(a)list.swanlibraries.net Subject: SWAN Symphony Test Server Maintenance This Weekend (Beginning Friday at 6pm) Importance: High SWAN Library Staff: Please be aware, this weekend we will be performing scheduled maintenance on the SWAN Symphony Test server to resolve several issues and refresh configuration settings. The planned outage will begin this evening at 6pm, and the server may be offline throughout the weekend. During this time, WorkFlows will be unavailable for testing. This outage will not affect any of the Millennium servers you're currently using for normal daily operations. This only affects our SirsiDynix Symphony servers. We'll send additional SWANcoms prior to the maintenance and when the maintenance process concludes. Thank you for your patience. Steven Schlewitt SWAN IT Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

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