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*Planned Downtime* Web Services 2019.03.1 Upgrade on 6/27, 3 AM
by Steven Schlewitt 24 Jun '19

24 Jun '19

SWAN Member Libraries & Information Technology Staff: Please see our latest news post to the SWAN support site regarding the scheduled upgrade to Symphony Web Services. This upgrade will require after-hours downtime of Web Services, but WorkFlows will not be impacted. https://support.swanlibraries.net/news/2019-06/66735 Thank you. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

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Theosophical Closed at 5 PM Today (6/19/19)
by Michael Szarmach 19 Jun '19

19 Jun '19

The Theosophical Society closed at 5 PM today for an offsite event. They will reopen tomorrow at 10 AM. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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2019 SWAN Expo Annual Conference -- Registration is Open!
by Aaron Skog 19 Jun '19

19 Jun '19

Hello SWAN Members, Registration is now open for this year's annual conference, SWAN Expo (SWANx19). Our event will be held Friday, August 16th from 9 a.m. (8:30 a.m. check-in) to 3:30 p.m., again at Moraine Valley Community College. Please visit out event page on the SWAN support site for more information on this year's sessions and to register: https://support.swanlibraries.net/meetings-trainings/annual-conference We are using Eventbrite to manage registration, the cost of which is $30 per staff person. You will be asked for your lunch option during registration and receive a survey link in your confirmation email to indicate which breakout sessions you are interested in. This survey feedback will help us better plan room sizing and ensure we have space properly aligned-you will not be locked into your choices. If you need to have your library invoiced for the event, rather than pay by credit card, the Eventbrite registration allows for that. Just click under the payment options to get the option for invoicing. Libraries can buy multiple tickets (up to 10) and register all of the staff you wish to attend. If you have questions regarding the registration, please email Ginny Blake at ginny(a)swanlibraries.net<mailto:ginny@swanlibraries.net> or reach out to me directly. We look forward to spending a fun and informative day with you! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Oak Park Dole Branch Closing for Remodeling (6/22-7/8)
by webmaster＠swanlibraries.net 14 Jun '19

14 Jun '19

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Sign Up for SWAN Training Sessions: BCA, WorkFlows, OCLC, Cataloging, Article Search, and More... 41 in All!
by Aaron Skog 14 Jun '19

14 Jun '19

SWAN Libraries, We have happy to announce a training calendar for the second half of 2019. You can read more on the news post below, which has details on the topics and dates to register. https://support.swanlibraries.net/news/2019-06/66726 1. Searching in WorkFlows (Online Training) 2. Using WorkFlows and Enterprise Search to Assist Patrons (Online Training) 3. Acquisitions Overview (Online Training) 4. Article Search and EBSCO Discovery Service for Reference Support (Online Training) 5. Resource Sharing Overview for SWAN Libraries (Online Training) 6. OCLC WorldShare ILL: Setting Up Groups & Deflection (Online Training) 7. Open Lab: OCLC Configuration of WorldCat Discovery & ILL (Hands-on Consultation) 8. Serials Control (Online Training) 9. Creating Pre-Cats (Online Training) 10. BLUEcloud Analytics Overview (Hands-on Training) 11. BLUEcloud Analytics Advanced (Hands-on Training) 12. BLUEcloud Analytics Open Lab (Hands-on Consultation) Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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'Forbidden' error in OpenAthens
by Tara Wood 12 Jun '19

12 Jun '19

We have received reports of some users getting errors in OpenAthens when accessing resources outside of the library. Please report any issues to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and follow progress on this issue on our support site: https://support.swanlibraries.net/node/66728 Thank you for your patience as we resolve this issue, Tara Wood User Experience Manager tara(a)swanlibraries.net<mailto:tara@swanlibraries.net> * 630-326-7706 My pronouns: she/her/hers SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Missing, Discard or Lost items with holds report (Last Copy in System)
by webmaster＠swanlibraries.net 06 Jun '19

06 Jun '19

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Reminder, Quarterly Meeting Location is at Oak Brook Public Library, 10 a.m.
by Aaron Skog 06 Jun '19

06 Jun '19

Just in case some folks are planning on going to RAILS, just a reminder that we are holding meetings at Oak Brook. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> • 630-326-7022<nxphone:630-326-7022> SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> • catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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**RESOLVED** 6/3/19 - Indexing errors due to abnormal overnight processing
by Scott Brandwein 03 Jun '19

03 Jun '19

SWAN Member Library Staff: We have received word that the indexing issues have been fixed. The example records members have provided to SWAN all appear to be searchable and are displaying properly in WorkFlows, and the fix was applied to an additional 2,800 affected records. If you continue to experience issues, please send in a ticket. Thank you for your patience while we worked to resolve this. SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: SWANcom <swancom-bounces(a)list.swanlibraries.net> On Behalf Of Vickie Totton Sent: Monday, June 3, 2019 1:02 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [SWANcom] **REOPENED** 6/3/19 - Indexing errors due to abnormal overnight processing SWAN Member Library Staff: We are still receiving reports of indexing issues today. We have opened another case with SirsiDynix and will update this post when we have more information. You can monitor the progress of the Indexing errors<https://support.swanlibraries.net/node/66680https:/support.swanlibraries.ne…> issue in the Known Issues section of the SWAN Support Site. SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: SWANcom <swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net>> On Behalf Of Ian Nosek Sent: Friday, May 31, 2019 12:30 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: [SWANcom] **RESOLVED** 5/31/19 - Indexing errors due to abnormal overnight processing SWAN Member Library Staff: The reindexing report has concluded. This report has resolved the issues that occurred as a result of our overnight processing. This morning’s bibliographic/item editing freeze has been lifted. All normal cataloging activities may resume at this time. While the report has resolved the errors regarding item locks or ‘heading keys need to be indexed’ errors, searches in WorkFlows may rarely appear to display duplicate entries. We are still investigating this particular issue, but it will not impact daily operations. These duplicate record searches are also limited to WorkFlows and are not impacting Enterprise searches. We do expect this will be cleared by this evening’s regularly scheduled maintenance reports. If you encounter any further difficulties with records in WorkFlows, please notify us at help(a)swanlibraries.net<mailto:help@swanlibraries.net> so we can investigate. Thank you for your patience this morning. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: SWANcom <swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net>> On Behalf Of webmaster(a)swanlibraries.net<mailto:webmaster@swanlibraries.net> Sent: Friday, May 31, 2019 7:33 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] 5/31/19 - Indexing errors due to abnormal overnight processing Message from sender: [SWAN Library Services] Published on SWAN Library Services (https://support.swanlibraries.net) Home<https://support.swanlibraries.net/> > Add content<https://support.swanlibraries.net/node/add> > 5/31/19 - Indexing errors due to abnormal overnight processing ________________________________ 5/31/19 - Indexing errors due to abnormal overnight processing SWAN Member Library Staff: Please be aware, last night we countered an abnormal ADUText report, which handles our daily record maintenance and processing. That being the case, we may encounter record issues throughout the day until the next successful run of the ADUText report. These issues will most likely impact records that were added/deleted/updated yesterday and are typically in the form of “heading keys need to be indexed” errors in WorkFlows. You may see these errors when searching, modifying, or checking in/out the impacted records. We’ve reached out to SirsiDynix Support with hopes to mitigate some of the record issues that may be encountered, but if you come across these records, please email a list to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and we’ll forward them to SirsiDynix for further investigation and temporary correction. Otherwise, all record issues should be cleared with tonight’s regularly scheduled maintenance. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ ________________________________ Source URL (modified on 05/31/2019 - 07:32): https://support.swanlibraries.net/node/66681

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**REOPENED** 6/3/19 - Indexing errors due to abnormal overnight processing
by Vickie Totton 03 Jun '19

03 Jun '19

SWAN Member Library Staff: We are still receiving reports of indexing issues today. We have opened another case with SirsiDynix and will update this post when we have more information. You can monitor the progress of the Indexing errors<https://support.swanlibraries.net/node/66680https:/support.swanlibraries.ne…> issue in the Known Issues section of the SWAN Support Site. SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: SWANcom <swancom-bounces(a)list.swanlibraries.net> On Behalf Of Ian Nosek Sent: Friday, May 31, 2019 12:30 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [SWANcom] **RESOLVED** 5/31/19 - Indexing errors due to abnormal overnight processing SWAN Member Library Staff: The reindexing report has concluded. This report has resolved the issues that occurred as a result of our overnight processing. This morning’s bibliographic/item editing freeze has been lifted. All normal cataloging activities may resume at this time. While the report has resolved the errors regarding item locks or ‘heading keys need to be indexed’ errors, searches in WorkFlows may rarely appear to display duplicate entries. We are still investigating this particular issue, but it will not impact daily operations. These duplicate record searches are also limited to WorkFlows and are not impacting Enterprise searches. We do expect this will be cleared by this evening’s regularly scheduled maintenance reports. If you encounter any further difficulties with records in WorkFlows, please notify us at help(a)swanlibraries.net<mailto:help@swanlibraries.net> so we can investigate. Thank you for your patience this morning. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: SWANcom <swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net>> On Behalf Of webmaster(a)swanlibraries.net<mailto:webmaster@swanlibraries.net> Sent: Friday, May 31, 2019 7:33 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] 5/31/19 - Indexing errors due to abnormal overnight processing Message from sender: [SWAN Library Services] Published on SWAN Library Services (https://support.swanlibraries.net) Home<https://support.swanlibraries.net/> > Add content<https://support.swanlibraries.net/node/add> > 5/31/19 - Indexing errors due to abnormal overnight processing ________________________________ 5/31/19 - Indexing errors due to abnormal overnight processing SWAN Member Library Staff: Please be aware, last night we countered an abnormal ADUText report, which handles our daily record maintenance and processing. That being the case, we may encounter record issues throughout the day until the next successful run of the ADUText report. These issues will most likely impact records that were added/deleted/updated yesterday and are typically in the form of “heading keys need to be indexed” errors in WorkFlows. You may see these errors when searching, modifying, or checking in/out the impacted records. We’ve reached out to SirsiDynix Support with hopes to mitigate some of the record issues that may be encountered, but if you come across these records, please email a list to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and we’ll forward them to SirsiDynix for further investigation and temporary correction. Otherwise, all record issues should be cleared with tonight’s regularly scheduled maintenance. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ ________________________________ Source URL (modified on 05/31/2019 - 07:32): https://support.swanlibraries.net/node/66681

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