- SWANcom - swanlibraries.net

*Important* Update on Heading Keys Index
by Karen Bar 03 Dec '15

03 Dec '15

SWAN Member Library and Cataloging Staff: You may resume pre-cat creation. Cataloging module should be operating as expected. If you encounter any issues, please let us know at help(a)swanlibraries.net<mailto:help@swanlibraries.net> Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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*Important* Update on Heading Keys Indexing
by Karen Bar 02 Dec '15

02 Dec '15

SWAN Member Library and Cataloging Staff: SirsiDynix continues work on indexing headings. While a number of headings have since been dynamically indexed, it does appear that we are still receiving some "Heading Keys Need to be Indexed First" error messages. Until further notice, please do not enter new pre-cats as existing pre-cats may not be displayed and this might create duplicate records. You may also encounter difficulty adding items to bibliographic records. Thank you for your patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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*Important* "Heading Keys Need to be Indexed First" error message
by Karen Bar 02 Dec '15

02 Dec '15

SWAN Member Library and Cataloging Staff: We have received reports of library staff receiving the "Heading Keys Need to be Indexed First" error message in several situations including when attempting to add items or display pre-cats that were created yesterday. This appears to be related to the earlier issue of one of our critical system maintenance reports unexpectedly running long last night. We are working with SirsiDynix to resolve the issue. Until further notice, it is advised not to enter new pre-cats as existing pre-cats may not be displayed and this might create duplicate records. You may also encounter difficulty adding items to bibliographic records. We hope to have this resolved as soon as possible. Thank you for your patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.netThis

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*RESOLVED* Symphony WorkFlows outage this morning (12/2)
by Steven Schlewitt 02 Dec '15

02 Dec '15

The maintenance report has completed successfully, and we've unsuspended Symphony WorkFlows logins. All services have been restored and should be operating as expected. If you encounter any issues that appear to be related, please let us know at help(a)swanlibraries.net<mailto:help@swanlibraries.net> Thank you, Steven Schlewitt SWAN IT Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Wednesday, December 02, 2015 7:11 AM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net Subject: [SWANcom] *Important* Symphony WorkFlows outage this morning (12/2) Importance: High SWAN Member Library and Information Technology Staff: Due to a high volume of record changes processed overnight, one of our critical system maintenance reports is unexpectedly running long. Until this report completes successfully, we have suspended Symphony WorkFlows logins to our production server to prevent any data corruption. If your library is opening early this morning, please use OFFLINE mode to circulate materials until further notice. We hope to have this resolved as soon as possible. Thank you for your patience. Steven Schlewitt SWAN IT Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

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*Important* Symphony WorkFlows outage this morning (12/2)
by Steven Schlewitt 02 Dec '15

02 Dec '15

SWAN Member Library and Information Technology Staff: Due to a high volume of record changes processed overnight, one of our critical system maintenance reports is unexpectedly running long. Until this report completes successfully, we have suspended Symphony WorkFlows logins to our production server to prevent any data corruption. If your library is opening early this morning, please use OFFLINE mode to circulate materials until further notice. We hope to have this resolved as soon as possible. Thank you for your patience. Steven Schlewitt SWAN IT Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

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Prairie Trails Public Library District will be closed Friday, December 4 for a staff in service day.
by Starr Sheri 01 Dec '15

01 Dec '15

Prairie Trails Public Library District will be closed Friday, December 4 for a staff in service day. The library will open on Saturday with regular hours. Sheri Starr Assistant Director Prairie Trails Public Library District 8449 Moody Avenue Burbank, IL 60459 708-430-3688 voice 708-430-5596 fax www.prairietrailslibrary.org

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Matteson in service day
by Edlyn LeFevour 01 Dec '15

01 Dec '15

Matteson will be closed December 4th, 2015 for a staff in service day. The library will open on Saturday with regular hours. Edlyn LeFevour SWAN Support Analyst Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5161 Fax: 630.734.5056 edlyn.lefevour(a)railslibraries.info<mailto:edlyn.lefevour@railslibraries.info> http://www.railslibraries.info

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Batch Deletions Using Discard User
by Karen Bar 30 Nov '15

30 Nov '15

+++ Please route to appropriate personnel +++ Batch Deletions Using Discard User We will be adjusting the scheduled date for batch deletions effective immediately. The Convert DISCARD Items Reports for each library will continue to be run in the morning on the first of the month in order to identify items for batch removal from the previous month. The SWAN Remove Discard Items Report will be run on the first Saturday of each month in order for this to process with greater efficiency. This report is run for batch removal of items from the previous month that have been converted to DISCARD. Therefore, your library discard items for the previous month will be identified for Discard processing on the first of the month but will remain in the system (shadowed) until the following Saturday. Any items checked out to Discard User beginning on the first of the month will be captured in the next month batch deletions. For example, any item checked out to Discard User on November 1st to 30th, 2015 will be captured in the reports on the morning on December 1, 2015 and deleted with batch deletions on Saturday, December 5, 2015. Another example, any item checked out to Discard User on December 1st to 31st, 2015 will be captured in the reports on the morning on January 1, 2016 and deleted with batch deletions on Saturday, January 2, 2016. Please contact me if you have any questions. Thank you. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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SWAN SD Cataloging Training Workshop January 14, 2016
by Karen Bar 30 Nov '15

30 Nov '15

SWAN staff will present a cataloging training workshop on January 14, 2016 at 9:30 a.m. to 12:00 p.m. This workshop will be presented by SWAN Bibliographic Services Team and will cover the basics of SirsiDynix WorkFlows cataloging module and include creation of pre-cats. Who should attend this workshop? Any library staff new to their position or any newly hired employees that are involved in the creation of pre-cat records and item records. Any library staff who might feel that they would benefit from a refresher course for cataloging module in SD WorkFlows. Registration is via L2 http://www.librarylearning.info/events/?eventID=21678 Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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SWAN Quarterly Meeting at Burr Ridge - Agenda & Packet for 12/3 Now Online
by Brande Overbey 30 Nov '15

30 Nov '15

SWAN Member Libraries: The December Quarterly agenda and packet (9 pages) for this Thursday's Quarterly meeting at Burr Ridge are now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2015-12-03/pa… The meeting will be streamed live as well, at http://live.railslibraries.info. Anyone interested is also welcome to join us immediately following the meeting for a SWAN open house and refreshments. Details can be found here: https://support.swanlibraries.net/news/2015-11-30/swan-quarterly-meeting-an… We hope to see you Thursday! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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