Hi SWAN Libraries,
Just a recap and reminder on a few items as we are in a transition period from yesterday's go-live.
1. BLUEcloud Analytics (BCA) harvests were paused and now have resumed. The data is processing. It may take an extra day to accurately reflect data transactions. We expect BCA to reflect accurate data by Friday, May 4. *This means New 19 libraries will unlikely see their library data until Friday.*
2. Issues pertaining to data migration for our 19 libraries are being logged here:
https://support.swanlibraries.net/news/2018-05-02/go-live-updates-and-issue…
3. Two holds processing reports for the entire consortium are paused as we wait until Thursday. This allows us to fix a number of holds issues related to the 19 libraries. *We will send specific instructions via SWANcom to the New 19 soon.*
https://support.swanlibraries.net/news/2018-05-01/holds-processing
4. SWAN's priority at the moment is to ensure holds, items, and patron notification will be correct. We ask that everyone be patient with their "back of the house" operations for cataloging, acquisitions-these are being impacted by some of the maintenance we have prioritized on our Symphony system.
Thank you all again.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Library Staff:
Due to the database rebuild, we're currently seeing a long backlog of Symphony reports.
We're currently about one day behind, and are hoping to catch up throughout the day by shifting around the current schedule. Additionally, we'll be processing late-upload Offline transactions throughout the day, and these reports could further delay the queue.
To avoid further delays, please avoid scheduling new reports, if possible, and suspend acquisitions reports until we're able to catch up completely.
Thank you for your patience,
--
SWAN Library Services
800 Quail Ridge Drive - Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net/
SWAN Libraries-
We are now officially 97! The system rebuild has concluded, offline transactions uploaded have been processed, and VPN access has been restored. You are now free to connect to WorkFlows and begin normal daily operations. SWAN staff are standing by to meet your support needs. The most effective way to report issues or questions is by submitting a ticket to the Help Desk, whether through email (help(a)swanlibraries.net) or the SWAN OTRS Support System.
https://support.swanlibraries.net/content/help-desk-support-member-libraries
*NEW 19: we are investigating some issues with holds placed by patrons that were old/inactive which loaded as active. Please do not take any steps for processing holds until we notify you. As you check in items, process normally.*
All Libraries: Please remember that BLUEcloud Analytics harvests will remain suspended until tomorrow and may take an extra day to accurately reflect offline transactions. We expect BCA to reflect accurate data by Friday, May 4.
And finally, to the New 19 libraries: Welcome to SWAN!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Members:
Voting for the SWAN Board Election has begun for the two vacancies on the SWAN Board beginning on July 1, 2018. The election will run through May 18th, and the new Board will be announced at the June 7th Quarterly Meeting.
The poll can now be found online on the front page of the SWAN website, at https://support.swanlibraries.net/news/2018-04-30/swan-board-election-open-…
as a news item. Please note that only library administrators are allowed to vote, and each library may vote only once. The deadline for casting your vote is Friday, May 18th at 5pm.
Thank you,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
Please do NOT open workflows in production mode until you are given the all-clear message.
Continue operating in OFFLINE MODE only. At the end of your library's day today, connect to the SWAN server to upload your transactions. Access to the server is ONLY for upload of transactions.
