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SWAN Committee of the Whole Meeting: Agenda 4/8/14

by Brande Redfield

SWAN Member Library Directors and Administrators: The next 2014 SWAN Committee of the Whole meeting agenda for Tuesday, April 8th at RAILS Burr Ridge can now be found online here: http://support.swanlibraries.net/sites/default/files/meeting/2014-04-08/age… We will provide an update on the ILS negotiations, network migration, and SWAN Board election in July. We hope to see you next Tuesday in Burr Ridge! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

11 years

eRead Illinois: New Titles Loaded

by Karen Bar

This is an additional set of titles from eRead Illinois. There be more to follow at a later date. Search the following subject to pull up the list of new titles. Search subject: eRead Illinois 20140403 3,150 print titles Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

11 years

Hinsdale half day closing this Friday

by Kate Boyle

Everyone - Hinsdale has asked us to notify the SWAN libraries that they will be closed Friday morning (4/4/14) for staff development. They will re-open at 1 PM and be open until 6 PM. Thanks. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

11 years

Additional predefined manual charges created

by Kate Boyle

++ Please route to circulation staff ++ In response to membership request, SWAN Member Services has created two additional predefined manual charge categories. The two new definitions are "Chicago item" and "Non-SWAN item". These can now be found in the predefined charges dropdown alphabetical list used when adding a manual charge to a patron record. For more information please refer to the following documentation on the SWAN website. http://support.swanlibraries.net/system/files/Members%20Only/MilCirc/predef… If you should have any questions, please contact Member Services at 630-734-5153. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

11 years

eRead Illinois Records

by Karen Bar

eRead Illinois Bibliographic Records: FIRST BATCH OF RECORDS HAS BEEN LOADED: SWAN has loaded the 3,577 bib records for the eRead Illinois project. You can search these records in the SWAN catalog by doing a keyword or subject search for: "eRead Illinois". An Excel spreadsheet is attached to this email message, providing the .b number for each title in this batch. WHO IS PARTICIPATING: Thirty-six SWAN libraries have chosen to participate in this subscription. Attached to this email message is the list of participating libraries. ADDING YOUR ITEMS TO THE BIB RECORDS: You may wish to add unbarcoded item records to these bibliographic records so that patrons are aware of your library's subscription. You are NOT obligated to do so, however. Attached to this email message is a document with instructions on how to add your items. ITEM TEMPLATES HAVE ALREADY BEEN CREATED FOR YOU: An item template has already been created for each of the 36 participating libraries. Your library's template's code will begin with your library's holding symbol, followed by "ERI". So, for example, Crete's item template for eRead Illinois will be "ctsERI". The template name is the same for all libraries: eREAD ILLINOIS. CURRENT OVERDRIVE SUBSCRIBERS: If you are already a subscriber to any of the Overdrive programs (My Media Mall, eMedia Library, Media on Demand), and you add unbarcoded items to those records, you may begin adding your items to the eRead Illinois records immediately. Print out the attached Excel spreadsheet, call up each .b number, and add your item using the new item template created for your library. HOW FUTURE TITLES ARE ANNOUNCED: The loading of any future NEW titles will be done the same way as we do it for the Overdrive programs. A message from SWANCOM with the subject "eRead Illinois: New records loaded" will be sent out, indicating the subject heading to search and the number of records included. Remember, you must subscribe to swancom to receive future announcements of record loads. FIRST TIME SUBSCRIBERS TO eBOOKS: If your library staff is not aware of how to add unbarcoded items to these records, but you wish to do so, please contact me to set up a training session. Again, you must subscribe to swancom to receive future announcements of new record loads. If you have any questions about this, please do not hesitate to contact me! Thank you. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

11 years

*Reminder* Network Changes Memo #10: SWAN Server IP Address Migration

by Steven Schlewitt

SWAN Member Libraries and Information Technology Staff: Just a quick reminder that next Wednesday (April 9th) is our SWAN Server IP Address Migration. Based on the network check-ins we've received from the Memo #9 network test, it appears all libraries should be adequately prepared for the migration. Our only concern remains with a handful of 3rd party vendor services, since some may be referencing SWAN's IP directly. For that reason, please do have your IT staff available should issues arise on the day of the migration, or should any last-minute network changes be necessary to accommodate a 3rd party service. Additionally, for those of you that need to run monthly statistics for March from our Report server, we strongly recommend generating and pulling those reports prior to the migration date to avoid any possible issues should extended downtime occur. For additional information on the SWAN IP Address migration or how to prepare, please see the memo linked in the email below. Thank you, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Steven Schlewitt Sent: Friday, March 21, 2014 1:27 PM To: swancom(a)list.swanlibraries.net Cc: swantech(a)list.swanlibraries.net Subject: Network Changes Memo #10: SWAN Server IP Address Migration SWAN Member Libraries & Information Technology Staff: Please see the linked memo, "Network Changes Memo #10: SWAN Server IP Address Migration", and route to your appropriate library and IT staff. SWAN has determined a date of April 9th for the go-live of our new production network. On this date, the Millennium Production, Report, and Encore servers will be migrated to their new IP addresses. Please see the memo linked below for additional information on how to prepare for this migration, the specific addresses for each server, and what services might be affected. http://support.swanlibraries.net/news/2014-03-21/network-migration-project-… If you have any questions/comments about the upcoming migration, or should you encounter any issues following the migration on April 9th, please submit a ticket to the SWANTech Queue of the SWAN ticket system or contact the SWAN Help Desk directly at 630-734-5153. Thank you again for your cooperation and patience throughout the SWAN Network Migration Project. Regards, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

11 years

SWAN Contract Negotiation Update, COSUGI Conference

by Aaron Skog

SWAN Libraries: At its meeting on Friday March 21 the SWAN Board continued its work on the negotiation of an agreement with SirsiDynix. At this stage it would be important to note the following resolution was passed by the SWAN Board: RESOLVED, THAT THE SWAN BOARD ACCEPT THE SIRSIDYNIX CONTRACT PENDING: * SATISFACTORY ANSWERS TO THE BOARD AND STAFF QUESTIONS THAT WERE RAISED AT THE 3/21 BOARD MEETING * ATTORNEY REVIEW AND APPROVAL * TO INCLUDE SIGNATORY AUTHORITY TO SWAN EXECUTIVE DIRECTOR AND SWAN BOARD PRESIDENT TO ENDORSE THE CONTRACT We expect to complete our negotiations over the next week. I will notify everyone once SWAN has crossed this milestone. However, rather than wait for this to be completed, I wanted to alert everyone to an opportunity now before too much time has elapsed. The SirsiDynix customers have a national users group called COSUGI. The group is hosting its annual meeting in Detroit May 15 -17 (pre-conference events start May 14), and SWAN will be sending a group of its staff to the conference. We encourage SWAN libraries to consider attending the conference in Detroit. SWAN applied for COSUGI membership after the board meeting last Friday. COSUGI informed us that as a consortia, all of the libraries in SWAN are now members of COSUGI. During that process we provided a list of all the SWAN libraries in SWAN. Early bird registration for COSUGI ends March 31st and is $375 for members. Registration will be $475 after March 31st. If you have questions about registration or run into any issues, please contact SWAN's Brande Redfield for assistance: Brande Redfield SWAN Office Manager Phone: 630.734.5164 brande.redfield(a)railslibraries.info Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

11 years, 1 month

Media on Demand: New titles loaded

by Tony Siciliano

Search subject: Media on Demand 20140327 97 print titles 7 audio titles 1 video title 105 titles total Tony Siciliano SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5143 Fax: 630.734.5056 tony.siciliano(a)railslibraries.info<mailto:tony.siciliano@railslibraries.info> http://support.swanlibraries.net

11 years, 1 month

Media on Demand: New titles loaded

by Tony Siciliano

Search subject: Media on Demand 20140326 31 print titles 2 audio titles 33 total titles Tony Siciliano SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5143 Fax: 630.734.5056 tony.siciliano(a)railslibraries.info<mailto:tony.siciliano@railslibraries.info> http://support.swanlibraries.net

11 years, 1 month

eMedia Library: New titles loaded

by Tony Siciliano

Search subject: eMedia Library 20140326 18 print titles 3 audio titles 21 titles total Tony Siciliano SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5143 Fax: 630.734.5056 tony.siciliano(a)railslibraries.info<mailto:tony.siciliano@railslibraries.info> http://support.swanlibraries.net

11 years, 1 month

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