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**Completed Successfully** Network Changes Memo #10: SWAN Server IP Address Migration
by Steven Schlewitt 09 Apr '14

09 Apr '14

SWAN Member Libraries and Information Technology Staff: Early this morning, SWAN staff successfully completed the network migration of the Production, Report, and Encore servers. At this time, all systems are online and stable. Should you encounter any issues this morning, please don't hesitate to contact our help desk at 630.734.5153. Issues affecting several libraries will also be documented on the SWAN homepage for reference. Thank you again for your patience throughout the migration process. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swantech-bounces(a)list.swanlibraries.net [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Tuesday, April 8, 2014 11:58 AM To: swancom(a)list.swanlibraries.net Cc: swantech(a)list.swanlibraries.net Subject: [SwanTech] **Reminder - Migration This Evening** Network Changes Memo #10: SWAN Server IP Address Migration Importance: High SWAN Member Libraries and Information Technology Staff: The final stage of the SWAN Network Migration is finally upon us! This evening, beginning around 11pm, SWAN staff will begin the network migration of the Production, Report, and Encore Servers. During that time, our servers will experience intermittent outages. We plan for this process to conclude by the time your libraries open on Wednesday morning. Please be sure to check our homepage, support.swanlibraries.net for updates on the migration and tracking of any reported issues throughout the day tomorrow, and don't hesitate to contact our help desk at 630.734.5153 should you have any questions or encounter issues following the migration. We also request that you have your IT staff available tomorrow should any issues arise requiring on-site support. Additional details on the migration process can be found in Memo #10 at the following link... http://support.swanlibraries.net/news/2014-03-21/network-migration-project-… Thank you for your continued support. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Steven Schlewitt Sent: Monday, March 31, 2014 4:38 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Cc: swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net> Subject: *Reminder* Network Changes Memo #10: SWAN Server IP Address Migration SWAN Member Libraries and Information Technology Staff: Just a quick reminder that next Wednesday (April 9th) is our SWAN Server IP Address Migration. Based on the network check-ins we've received from the Memo #9 network test, it appears all libraries should be adequately prepared for the migration. Our only concern remains with a handful of 3rd party vendor services, since some may be referencing SWAN's IP directly. For that reason, please do have your IT staff available should issues arise on the day of the migration, or should any last-minute network changes be necessary to accommodate a 3rd party service. Additionally, for those of you that need to run monthly statistics for March from our Report server, we strongly recommend generating and pulling those reports prior to the migration date to avoid any possible issues should extended downtime occur. For additional information on the SWAN IP Address migration or how to prepare, please see the memo linked in the email below. Thank you, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Steven Schlewitt Sent: Friday, March 21, 2014 1:27 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Cc: swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net> Subject: Network Changes Memo #10: SWAN Server IP Address Migration SWAN Member Libraries & Information Technology Staff: Please see the linked memo, "Network Changes Memo #10: SWAN Server IP Address Migration", and route to your appropriate library and IT staff. SWAN has determined a date of April 9th for the go-live of our new production network. On this date, the Millennium Production, Report, and Encore servers will be migrated to their new IP addresses. Please see the memo linked below for additional information on how to prepare for this migration, the specific addresses for each server, and what services might be affected. http://support.swanlibraries.net/news/2014-03-21/network-migration-project-… If you have any questions/comments about the upcoming migration, or should you encounter any issues following the migration on April 9th, please submit a ticket to the SWANTech Queue of the SWAN ticket system or contact the SWAN Help Desk directly at 630-734-5153. Thank you again for your cooperation and patience throughout the SWAN Network Migration Project. Regards, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net _______________________________________________ SwanTech mailing list SwanTech(a)list.swanlibraries.net<mailto:SwanTech@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech

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**Reminder - Migration This Evening** Network Changes Memo #10: SWAN Server IP Address Migration
by Steven Schlewitt 08 Apr '14

08 Apr '14

SWAN Member Libraries and Information Technology Staff: The final stage of the SWAN Network Migration is finally upon us! This evening, beginning around 11pm, SWAN staff will begin the network migration of the Production, Report, and Encore Servers. During that time, our servers will experience intermittent outages. We plan for this process to conclude by the time your libraries open on Wednesday morning. Please be sure to check our homepage, support.swanlibraries.net for updates on the migration and tracking of any reported issues throughout the day tomorrow, and don't hesitate to contact our help desk at 630.734.5153 should you have any questions or encounter issues following the migration. We also request that you have your IT staff available tomorrow should any issues arise requiring on-site support. Additional details on the migration process can be found in Memo #10 at the following link... http://support.swanlibraries.net/news/2014-03-21/network-migration-project-… Thank you for your continued support. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Steven Schlewitt Sent: Monday, March 31, 2014 4:38 PM To: swancom(a)list.swanlibraries.net Cc: swantech(a)list.swanlibraries.net Subject: *Reminder* Network Changes Memo #10: SWAN Server IP Address Migration SWAN Member Libraries and Information Technology Staff: Just a quick reminder that next Wednesday (April 9th) is our SWAN Server IP Address Migration. Based on the network check-ins we've received from the Memo #9 network test, it appears all libraries should be adequately prepared for the migration. Our only concern remains with a handful of 3rd party vendor services, since some may be referencing SWAN's IP directly. For that reason, please do have your IT staff available should issues arise on the day of the migration, or should any last-minute network changes be necessary to accommodate a 3rd party service. Additionally, for those of you that need to run monthly statistics for March from our Report server, we strongly recommend generating and pulling those reports prior to the migration date to avoid any possible issues should extended downtime occur. For additional information on the SWAN IP Address migration or how to prepare, please see the memo linked in the email below. Thank you, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Steven Schlewitt Sent: Friday, March 21, 2014 1:27 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Cc: swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net> Subject: Network Changes Memo #10: SWAN Server IP Address Migration SWAN Member Libraries & Information Technology Staff: Please see the linked memo, "Network Changes Memo #10: SWAN Server IP Address Migration", and route to your appropriate library and IT staff. SWAN has determined a date of April 9th for the go-live of our new production network. On this date, the Millennium Production, Report, and Encore servers will be migrated to their new IP addresses. Please see the memo linked below for additional information on how to prepare for this migration, the specific addresses for each server, and what services might be affected. http://support.swanlibraries.net/news/2014-03-21/network-migration-project-… If you have any questions/comments about the upcoming migration, or should you encounter any issues following the migration on April 9th, please submit a ticket to the SWANTech Queue of the SWAN ticket system or contact the SWAN Help Desk directly at 630-734-5153. Thank you again for your cooperation and patience throughout the SWAN Network Migration Project. Regards, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

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SWAN Technology Users Group Meeting Thursday, April 17th
by Steven Schlewitt 07 Apr '14

07 Apr '14

SWAN Member Libraries & Information Technology Staff: Please join us for the next SWAN Technology Users Group Meeting on Thursday, April 17th in the Main Meeting Room at the Burr Ridge office, starting at 10am. This meeting's agenda includes: - Guest Speaker: ICN's Robin Woodsome o Presentation of current ICN project initiatives - Self-Check Kiosks o Retirement of ExpressLane o SWAN evaluations with Bibliotheca and 3M - RFID and SWAN o Current trends within SWAN Libraries o Workshop details - DNS System Retirement o Gauging interest/ideas - Open Forum of current member projects Please be sure to register for the event on L2 at the link below. http://www.librarylearning.info/events/?eventID=16957 We hope to see you there! Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

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eMedia Library: New titles loaded
by Karen Bar 07 Apr '14

07 Apr '14

Search subject: eMedia Library 20140407 37 print titles 8 audio titles 45 titles total Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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Adding e-book item records
by Karen Bar 04 Apr '14

04 Apr '14

Please route to Technical Services/Materials Services Staff: Attached is a document explaining a method of adding unbarcoded item records to e-book bibliographic records. This document was created by Amy Weiss of Woodridge Public Library to work with Media on Demand records. The same method could be used to create item records for any of the e-book subscriptions by choosing the appropriate item template for eRead Illinois, My Media Mall or Emedia Library. A reminder that you may choose to add unbarcoded item records to e-book bibliographic records so that patrons are aware of your library's subscription. You are NOT obligated to do so, however. Many thanks to Amy Weiss for sharing this information! If you have any questions regarding this method, you may reach Amy at aweiss(a)woodridgelibrary.org<mailto:aweiss@woodridgelibrary.org>. You may also contact Joy Anhalt of Tinley Park Public Library at J_Anhalt(a)tplibrary.org<mailto:J_Anhalt@tplibrary.org> and you may contact me as well. Thank you. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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SWAN Committee of the Whole Meeting: Agenda 4/8/14
by Brande Redfield 04 Apr '14

04 Apr '14

SWAN Member Library Directors and Administrators: The next 2014 SWAN Committee of the Whole meeting agenda for Tuesday, April 8th at RAILS Burr Ridge can now be found online here: http://support.swanlibraries.net/sites/default/files/meeting/2014-04-08/age… We will provide an update on the ILS negotiations, network migration, and SWAN Board election in July. We hope to see you next Tuesday in Burr Ridge! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

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eRead Illinois: New Titles Loaded
by Karen Bar 03 Apr '14

03 Apr '14

This is an additional set of titles from eRead Illinois. There be more to follow at a later date. Search the following subject to pull up the list of new titles. Search subject: eRead Illinois 20140403 3,150 print titles Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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Hinsdale half day closing this Friday
by Kate Boyle 02 Apr '14

02 Apr '14

Everyone - Hinsdale has asked us to notify the SWAN libraries that they will be closed Friday morning (4/4/14) for staff development. They will re-open at 1 PM and be open until 6 PM. Thanks. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

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Additional predefined manual charges created
by Kate Boyle 01 Apr '14

01 Apr '14

++ Please route to circulation staff ++ In response to membership request, SWAN Member Services has created two additional predefined manual charge categories. The two new definitions are "Chicago item" and "Non-SWAN item". These can now be found in the predefined charges dropdown alphabetical list used when adding a manual charge to a patron record. For more information please refer to the following documentation on the SWAN website. http://support.swanlibraries.net/system/files/Members%20Only/MilCirc/predef… If you should have any questions, please contact Member Services at 630-734-5153. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

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eRead Illinois Records
by Karen Bar 01 Apr '14

01 Apr '14

eRead Illinois Bibliographic Records: FIRST BATCH OF RECORDS HAS BEEN LOADED: SWAN has loaded the 3,577 bib records for the eRead Illinois project. You can search these records in the SWAN catalog by doing a keyword or subject search for: "eRead Illinois". An Excel spreadsheet is attached to this email message, providing the .b number for each title in this batch. WHO IS PARTICIPATING: Thirty-six SWAN libraries have chosen to participate in this subscription. Attached to this email message is the list of participating libraries. ADDING YOUR ITEMS TO THE BIB RECORDS: You may wish to add unbarcoded item records to these bibliographic records so that patrons are aware of your library's subscription. You are NOT obligated to do so, however. Attached to this email message is a document with instructions on how to add your items. ITEM TEMPLATES HAVE ALREADY BEEN CREATED FOR YOU: An item template has already been created for each of the 36 participating libraries. Your library's template's code will begin with your library's holding symbol, followed by "ERI". So, for example, Crete's item template for eRead Illinois will be "ctsERI". The template name is the same for all libraries: eREAD ILLINOIS. CURRENT OVERDRIVE SUBSCRIBERS: If you are already a subscriber to any of the Overdrive programs (My Media Mall, eMedia Library, Media on Demand), and you add unbarcoded items to those records, you may begin adding your items to the eRead Illinois records immediately. Print out the attached Excel spreadsheet, call up each .b number, and add your item using the new item template created for your library. HOW FUTURE TITLES ARE ANNOUNCED: The loading of any future NEW titles will be done the same way as we do it for the Overdrive programs. A message from SWANCOM with the subject "eRead Illinois: New records loaded" will be sent out, indicating the subject heading to search and the number of records included. Remember, you must subscribe to swancom to receive future announcements of record loads. FIRST TIME SUBSCRIBERS TO eBOOKS: If your library staff is not aware of how to add unbarcoded items to these records, but you wish to do so, please contact me to set up a training session. Again, you must subscribe to swancom to receive future announcements of new record loads. If you have any questions about this, please do not hesitate to contact me! Thank you. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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