SWANcom July 2016

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*Update* ILS Upgrade to Symphony 3.5.1.1 on 7/11

by Steven Schlewitt

SWAN Member Library Staff: The upgrade to 3.5.1.1 is nearly finished. We expect to have everything wrapped up within the hour. Thank you for your patience, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, July 11, 2016 4:48 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net Subject: [SWANcom] *Important* (Reminder) Upcoming ILS Upgrade to Symphony 3.5.1.1 on 7/11 Importance: High SWAN Member Library Staff: Just a reminder – this evening, we’ll be upgrading to the newest Symphony WorkFlows version, 3.5.1.1. Tomorrow morning, upon initial login to WorkFlows, you will likely be prompted with the following pop-ups… [cid:image001.jpg@01D1DC07.EF43BA10] Or [cid:image002.jpg@01D1DC07.EF43BA10] Please do not click “Yes” for the automatic update. You’ll need to install the latest SWAN WorkFlows version available at the SWAN support site at the link below. The SWAN MSI package provided will uninstall your previous version and install the latest with additional SWAN features included. https://support.swanlibraries.net/content/software-downloads (L2 login required) Your current version of WorkFlows (3.5.0) will continue to work as expected; however, you will need to install the new SWAN WorkFlows 3.5.1.1 package sometime within the next month and submit a Formsite survey for your library to complete the upgrade process. The deadline for the upgrade is August 12th. Should you encounter any issues during the installation process or following this evening’s server upgrade, please email help(a)swanlibraries.net<mailto:help@swanlibraries.net> or call 630.734.5153. Thank you, Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of webmaster(a)swanlibraries.net<mailto:webmaster@swanlibraries.net> Sent: Thursday, July 7, 2016 3:34 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] *Important* Upcoming ILS Upgrade to Symphony 3.5.1.1 on 7/11 Message from sender: From the SWAN Support Website: Published on SWAN (https://support.swanlibraries.net) ________________________________ *Important* Upcoming ILS Upgrade to Symphony 3.5.1.1 on 7/11 07/07/2016 - 15:33 - by Steven Schlewitt SWANTech<https://support.swanlibraries.net/taxonomy/term/78> SWAN Member Library Staff: Overnight from Monday 7/11 at 10:00pm to Tuesday 7/12 at 6:00am, SirsiDynix will be upgrading SWAN’s Symphony ILS from version 3.5.0 to 3.5.1.1. This upgrade will require intermittent downtime throughout the overnight hours, and the Enterprise OPAC My Account functions will also be inaccessible during this time. A banner will be posted to the Enterprise homepage to notify patrons. Similarly to past ILS server upgrades, a new WorkFlows client will be required to take advantage of the new features and bug fixes; however, this client upgrade is not required until AFTER the server upgrade has been completed on 7/12. Following the upgrade and go-live on 7/12, your current 3.5.0 WorkFlows client will continue to function as expected - you simply will not have access to the new features and bug fixes. That being the case, there is no rush to complete the installation immediately afterward. SWAN will not be requiring client upgrades until after we’re live on 3.5.1.1 on 7/12, and libraries will have up to one month to complete the upgrade and submit a FormSite completion survey, which will be provided with the download link and documentation. Important Notes: Please do not click the “Update now” options prompted from the WorkFlows client after go-live. - SWAN utilizes a customized setup MSI that incorporates additional features and functions. This setup MSI will also uninstall previous versions of WorkFlows automatically. One day prior to go-live, SWAN will release the new documentation and MSI via the support site at https://support.swanlibraries.net/content/software-downloads. We request that you install this client after we’re live on 3.5.1.1 on 7/12, but no later than 8/12. - Early installation of the 3.5.1.1 MSI will not cause issues, although users will be prompted to downgrade their WorkFlows version when attempting to access our Production server (which is not necessary – this prompt can be ignored and they can still access the Production server). - If you do happen to click the "Update now" button, you may need to uninstall/reinstall your WorkFlows client later on for access to specific SWAN features. A few specific advantages to the new Symphony 3.5.1.1 version include the following: - Inventory Item Wizard no longer incorrectly updates the Last Activity Date of an item - Signature pads now support additional languages, including Spanish and Polish, based on the patron’s set language preference - WorkFlows client runs on an updated Java JRE, improving security and reliability of the application - WorkFlows toolbars have additional font and icon sizing settings for better visibility If you have any questions about the upgrade or encounter issues, please contact SWAN Support at 630.734.5153, or submit a ticket via email through help(a)swanlibraries.net<mailto:help@swanlibraries.net>. An additional SWANcom with a link to the 3.5.1.1 client and installation documentation will be sent on 7/11. ________________________________ Source URL: https://support.swanlibraries.net/news/2016-07-07/important-upcoming-ils-up…

9 years, 3 months

MTS phones down

by Lauren Levaggi

SWAN Libraries - The Matteson Area Public Library District is currently experiencing phone service issues. If you dial their number you will get a voicemail recording. Please send an email using their contact list here http://www.mattesonpubliclibrary.org/contact/ if you need to reach out to them. We will keep you updated on the situation. Thanks! Lauren Levaggi SWAN Member Services Support Analyst 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5155 Fax: 630.734.5056 lauren.levaggi(a)railslibraries.info<mailto:lauren.levaggi@railslibraries.info> http://support.swanlibraries.net

9 years, 3 months

*Important* (Reminder) Upcoming ILS Upgrade to Symphony 3.5.1.1 on 7/11

by Steven Schlewitt

SWAN Member Library Staff: Just a reminder – this evening, we’ll be upgrading to the newest Symphony WorkFlows version, 3.5.1.1. Tomorrow morning, upon initial login to WorkFlows, you will likely be prompted with the following pop-ups… [cid:image005.jpg@01D1DB94.047B0970] Or [cid:image006.jpg@01D1DB94.047B0970] Please do not click “Yes” for the automatic update. You’ll need to install the latest SWAN WorkFlows version available at the SWAN support site at the link below. The SWAN MSI package provided will uninstall your previous version and install the latest with additional SWAN features included. https://support.swanlibraries.net/content/software-downloads (L2 login required) Your current version of WorkFlows (3.5.0) will continue to work as expected; however, you will need to install the new SWAN WorkFlows 3.5.1.1 package sometime within the next month and submit a Formsite survey for your library to complete the upgrade process. The deadline for the upgrade is August 12th. Should you encounter any issues during the installation process or following this evening’s server upgrade, please email help(a)swanlibraries.net<mailto:help@swanlibraries.net> or call 630.734.5153. Thank you, Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of webmaster(a)swanlibraries.net Sent: Thursday, July 7, 2016 3:34 PM To: swancom(a)list.swanlibraries.net Subject: [SWANcom] *Important* Upcoming ILS Upgrade to Symphony 3.5.1.1 on 7/11 Message from sender: From the SWAN Support Website: Published on SWAN (https://support.swanlibraries.net) ________________________________ *Important* Upcoming ILS Upgrade to Symphony 3.5.1.1 on 7/11 07/07/2016 - 15:33 - by Steven Schlewitt SWANTech<https://support.swanlibraries.net/taxonomy/term/78> SWAN Member Library Staff: Overnight from Monday 7/11 at 10:00pm to Tuesday 7/12 at 6:00am, SirsiDynix will be upgrading SWAN’s Symphony ILS from version 3.5.0 to 3.5.1.1. This upgrade will require intermittent downtime throughout the overnight hours, and the Enterprise OPAC My Account functions will also be inaccessible during this time. A banner will be posted to the Enterprise homepage to notify patrons. Similarly to past ILS server upgrades, a new WorkFlows client will be required to take advantage of the new features and bug fixes; however, this client upgrade is not required until AFTER the server upgrade has been completed on 7/12. Following the upgrade and go-live on 7/12, your current 3.5.0 WorkFlows client will continue to function as expected - you simply will not have access to the new features and bug fixes. That being the case, there is no rush to complete the installation immediately afterward. SWAN will not be requiring client upgrades until after we’re live on 3.5.1.1 on 7/12, and libraries will have up to one month to complete the upgrade and submit a FormSite completion survey, which will be provided with the download link and documentation. Important Notes: Please do not click the “Update now” options prompted from the WorkFlows client after go-live. - SWAN utilizes a customized setup MSI that incorporates additional features and functions. This setup MSI will also uninstall previous versions of WorkFlows automatically. One day prior to go-live, SWAN will release the new documentation and MSI via the support site at https://support.swanlibraries.net/content/software-downloads. We request that you install this client after we’re live on 3.5.1.1 on 7/12, but no later than 8/12. - Early installation of the 3.5.1.1 MSI will not cause issues, although users will be prompted to downgrade their WorkFlows version when attempting to access our Production server (which is not necessary – this prompt can be ignored and they can still access the Production server). - If you do happen to click the "Update now" button, you may need to uninstall/reinstall your WorkFlows client later on for access to specific SWAN features. A few specific advantages to the new Symphony 3.5.1.1 version include the following: - Inventory Item Wizard no longer incorrectly updates the Last Activity Date of an item - Signature pads now support additional languages, including Spanish and Polish, based on the patron’s set language preference - WorkFlows client runs on an updated Java JRE, improving security and reliability of the application - WorkFlows toolbars have additional font and icon sizing settings for better visibility If you have any questions about the upgrade or encounter issues, please contact SWAN Support at 630.734.5153, or submit a ticket via email through help(a)swanlibraries.net<mailto:help@swanlibraries.net>. An additional SWANcom with a link to the 3.5.1.1 client and installation documentation will be sent on 7/11. ________________________________ Source URL: https://support.swanlibraries.net/news/2016-07-07/important-upcoming-ils-up…

9 years, 3 months

Catalog Training

by Claudia Nickson

SWAN Bibliographic Services Team will be presenting a free workshop covering the basics of SirsiDynix WorkFlows cataloging module, including the creation of pre-cats. Who should attend this workshop? Any library staff new to their positions or any newly hired employees that are involved in the creation of pre-cat records and item records. Any library staff who feel that they would benefit from a refresher course for cataloging module in SD WorkFlows. When: August 3rd, 2016 Time: 9:30 a.m. / 12:00 p.m. Location: RAILS Burr Ridge Training Lab Limited space available. Register here<http://www.librarylearning.info/events/?eventID=23176> Claudia Nickson SWAN Bibliographic Services Consultant 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5112 Fax: 630.734.5056 claudia.nickson(a)railslibraries.info<mailto:claudia.nickson@railslibraries.info> http://support.swanlibraries.net

9 years, 3 months

BC Analytics report requests

by Kate Boyle

Everyone - In preparation for the BlueCloud Analytics presentation on the 22nd at the Annual Meeting, I would be interested in hearing from the attendees about any particular reports they haven't been able to run in WorkFlows and are hoping to be able to create in Analytics. Please send these report ideas/needs directly to me at : kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> Thank you and I hope to see you next week. Kate Boyle SWAN Member Services Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://www.railslibraries.info

9 years, 3 months

Celebration of Renee Clanton's contribution to SWAN

by Kate Boyle

Everyone - I am sure by now that everyone knows that Renee Clanton is leaving SWAN the end of the month to begin the next chapter in her life journey. In acknowledgement of her dedication and contribution to SWAN, we will be hosting an celebration from 3:00 - 5:00 PM on Tuesday, July 26th in the Meeting Room at RAILS Headquarters. Cake and light refreshments will be served, we hope to see you there. Kate Boyle SWAN Member Services Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://www.railslibraries.info

9 years, 3 months

June Circulation statistics are now available

by Dave Pacin

SirsiDynix has fixed the problem with transaction statistics and the June stats are now available on the support site: https://support.swanlibraries.net/content/2016-sirsidynix-stats As always the daily stats will come later. This also means that statistics reports you run yourself in WorkFlows should now be correct. Please let us know if you spot any errors, and thanks again for your patience! Dave Pacin SWAN Support Specialist 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5151 Fax: 630.734.5056 dave.pacin(a)railslibraries.info<mailto:dave.pacin@railslibraries.info> http://support.swanlibraries.net

9 years, 3 months

Search results display in Enterprise

by Dave Pacin

The search results display in Enterprise is no longer showing your local holdings like it did when we introduced the new themes. We are working with SirsiDynix to fix the problem, so please watch your email for a follow-up SWANcom. Thanks for your patience! Dave Pacin SWAN Support Specialist 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5151 Fax: 630.734.5056 dave.pacin(a)railslibraries.info<mailto:dave.pacin@railslibraries.info> http://support.swanlibraries.net

9 years, 3 months

*Important* Upcoming ILS Upgrade to Symphony 3.5.1.1 on 7/11

by webmaster＠swanlibraries.net

9 years, 3 months

Checkouts, Renewals, and hold statistics for June

by Kate Boyle

Everyone - We are in the process of posting Checkouts, Renewals, and Hold statistics to the SWAN website for the month of June. https://support.swanlibraries.net/content/2016-sirsidynix-stats I generated these very basic reports in BC Analytics in order to give you something to show your boards. Unfortunately, I can't generate them by interface. I'll try again tomorrow. We are still awaiting news on the case we have opened with SirsiDynix regarding the problem with our statistical reports this month. When we hear something you will be the first to know. Kate Boyle SWAN Member Services Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://www.railslibraries.info

9 years, 3 months

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SWANcom July 2016