May 2016 - SWANcom - swanlibraries.net

Franklin Park Public Library District Go-Live on Tuesday 5/10
by webmaster＠swanlibraries.net 09 May '16

09 May '16

1 0

*Concluded* Long-Running Report (ADUText) on Monday morning
by Steven Schlewitt 09 May '16

09 May '16

The ADUText report has concluded successfully. Previously scheduled morning reports will be catching up for the next several hours. Very fortunately, this is the last high-volume run of the ADUText report we current have scheduled, and again, this issue was largely related to the import of library migration data. Any future data processing we'll be performing in this volume we plan on running through an alternate method, which could require some downtime, but will ultimately cause less headaches. Thank you again for your patience. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, May 9, 2016 8:28 AM To: swancom(a)list.swanlibraries.net Subject: [SWANcom] Long-Running Report (ADUText) on Monday morning Importance: High SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal report timing by a few hours, and could result in a handful of "locked" item records or "headings need to be indexed" errors on new records. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up once the report has concluded. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the frequency of this issue over the last few weeks. Due to the unpredictable nature of the ADUText record maintenance report, we're unable to foresee how long high-volume record processing might take each evening. With the completion of the Lansing/Franklin Park migrations and our recent change to a weekly discard policy, long-running ADUText reports should be much less frequent in the future. Thank you again for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

1 0

Long-Running Report (ADUText) on Monday morning
by Steven Schlewitt 09 May '16

09 May '16

SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal report timing by a few hours, and could result in a handful of "locked" item records or "headings need to be indexed" errors on new records. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up once the report has concluded. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the frequency of this issue over the last few weeks. Due to the unpredictable nature of the ADUText record maintenance report, we're unable to foresee how long high-volume record processing might take each evening. With the completion of the Lansing/Franklin Park migrations and our recent change to a weekly discard policy, long-running ADUText reports should be much less frequent in the future. Thank you again for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

1 0

*Concluded* Long-Running Report (ADUText) on Friday Morning
by Steven Schlewitt 06 May '16

06 May '16

SWAN Member Library Staff: The ADUText report has finally finished! It appears the report had possibly encountered some bad records in the database, which is what resulted in the excessive runtime. We're currently working with SirsiDynix to resolve these issues moving forward. You may continue to encounter sporadic Hatwrapper exceptions in newly cataloged items as we work to resolve the error, although much of the record errors should now be resolved. This morning and afternoon's reports are working to catch up now, although it may be a few hours until we're back to the normal schedule. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Karen Bar Sent: Friday, May 06, 2016 1:20 PM To: Karen Bar; Steven Schlewitt; swancom(a)list.swanlibraries.net Subject: Update RE: Long-Running Report (ADUText) on Friday Morning Importance: High SWAN Member Library Staff: ADUText report is still running so you may continue to receive error messages. SirsiDynix has advised that library staff should avoid editing any bibliographic records that were created on 5/5/16 until further notice. We will send an update when we have additional information. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Karen Bar Sent: Friday, May 06, 2016 11:16 AM To: Steven Schlewitt; swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: Re: [SWANcom] Long-Running Report (ADUText) on Friday Morning SWAN Member Library Staff: We have received reports of "heading keys need to be indexed" and "locked record" error messages. These are related to indexing reports that are currently running. Relating to the data import of our upcoming library migration, we will have a large number of index keys being processed over the next few days so one may receive these error messages. Please be advised that new records may not be retrievable until the index keys are processed. As always, we advise staff creating new pre-cats to search a minimum three indexes for a matching record before creating a new pre-cat. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Friday, May 06, 2016 6:43 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] Long-Running Report (ADUText) on Friday Morning Importance: High SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the inconvenience and thank you for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

1 0

Update RE: Long-Running Report (ADUText) on Friday Morning
by Karen Bar 06 May '16

06 May '16

SWAN Member Library Staff: ADUText report is still running so you may continue to receive error messages. SirsiDynix has advised that library staff should avoid editing any bibliographic records that were created on 5/5/16 until further notice. We will send an update when we have additional information. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Karen Bar Sent: Friday, May 06, 2016 11:16 AM To: Steven Schlewitt; swancom(a)list.swanlibraries.net Subject: Re: [SWANcom] Long-Running Report (ADUText) on Friday Morning SWAN Member Library Staff: We have received reports of "heading keys need to be indexed" and "locked record" error messages. These are related to indexing reports that are currently running. Relating to the data import of our upcoming library migration, we will have a large number of index keys being processed over the next few days so one may receive these error messages. Please be advised that new records may not be retrievable until the index keys are processed. As always, we advise staff creating new pre-cats to search a minimum three indexes for a matching record before creating a new pre-cat. Thank you for your continued patience. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Friday, May 06, 2016 6:43 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] Long-Running Report (ADUText) on Friday Morning Importance: High SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the inconvenience and thank you for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

1 0

Long-Running Report (ADUText) on Friday Morning
by Steven Schlewitt 06 May '16

06 May '16

SWAN Member Library Staff: Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning. We sincerely apologize for the inconvenience and thank you for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info

2 1

Delivery of materials to our new SWAN libraries
by Kate Boyle 06 May '16

06 May '16

Everyone - At the recent "Spring Forward" Support Staff training we instructed library staff to send materials to Franklin Park PL via ILDS. Since that workshop, we have initiated a change with Delivery Service to expedite the delivery of materials. As of Tuesday May 10th, CTS will be delivering to Franklin Park PL. So, both of our new member libraries will be receiving their materials via CTS/RAILS delivery. Please use the RAILS sticky labels to route material to both libraries. Thank you. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

1 0

SWAN Board Elections Begin Today
by webmaster＠swanlibraries.net 02 May '16

02 May '16

1 0