SWAN staff will present a cataloging training workshop on June 8, 2016 at 9:30 a.m. to 12:00 p.m.
This workshop will be presented by SWAN Bibliographic Services Team and will cover the basics of SirsiDynix WorkFlows cataloging module and include creation of pre-cats.
Who should attend this workshop?
Any library staff new to their position or any newly hired employees that are involved in the creation of pre-cat records and item records.
Any library staff who might feel that they would benefit from a refresher course for cataloging module in SD WorkFlows.
Registration is via L2 http://www.librarylearning.info/events/?eventID=22807
Karen Bar
SWAN Bibliographic Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5138
Fax: 630.734.5056
karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info>
http://support.swanlibraries.net
SWAN Member Libraries:
I wanted to share with you how excited we are for the event we are planning for Friday, July 22. We have booked the Moraine Valley Community College Business and Conference Center for our meeting, which will have a large space for our kickoff keynote speaker and smaller spaces for our program. Take a moment to read over our news post about the event, which we hope has something for everyone. One hint: BLUEcloud Analytics!
https://support.swanlibraries.net/news/2016-05-19/swan-1st-annual-event-fri…
Stay tuned for details on the registration which will be provided through Eventbrite.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
Cataloging and Technical Services Staff:
Based on surveys sent to SWAN Member Libraries and analysis completed by the DUX Team, we are moving forward with some improvements to Enterprise facets in order to enhance the search experience. The number of format facets will be increased in order to provide granularity. The new format facets will be populated from a local 590 tag in the bibliographic record. The new format facets are as follows:
ART
AUDIOBOOK CASSETTE
AUDIOBOOK CD
BLU-RAY
BOOK (default) no 590 required
BRAILLE
CD
CD MP3
COMPUTER SOFTWARE
DEVICE
DVD
EQUIPMENT
EREADER
GOVERNMENT DOCUMENT
INTERNET RESOURCES
KIT
LARGE PRINT
MAGAZINES AND JOURNALS
MICROFILM AND MICROFICHE
MISCELLANEOUS
NEWSPAPERS
OTHER AUDIO
OTHER VIDEO
PLAYAWAY
SHEET MUSIC
SPECIAL COLLECTION
TOOLS AND THINGS
TOYS AND GAMES
VIDEO GAME
A future memo will detail all of the enhancements to Enterprise. The goal of this communication is to give libraries time to make adjustments to your workflow/cataloging practices and begin adding this 590 to the bibliographic record for any format other than a standard print book. Standard print book is the default and will not require a 590 field. You may begin this new practice effective immediately but please adopt this practice by May 23rd in preparation for SirsiDynix to begin data work later that week. This new 590 field will be entered in Pre-Cats and Full MARC records.
I have attached a document with examples for your reference. Please note that these 590 formats are to be entered in ALL CAPS. I will adjust the BRIEF record template to include a 590 reminder field. Please enter the appropriate format or delete the 590 field for a standard print book.
Thank you for your assistance with this project.
Please contact me with any questions or concerns.
Karen Bar
SWAN Bibliographic Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5138
Fax: 630.734.5056
karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info>
http://support.swanlibraries.net
The ADUText report has concluded successfully. Previously scheduled morning reports will be catching up for the next several hours.
Very fortunately, this is the last high-volume run of the ADUText report we current have scheduled, and again, this issue was largely related to the import of library migration data. Any future data processing we'll be performing in this volume we plan on running through an alternate method, which could require some downtime, but will ultimately cause less headaches.
Thank you again for your patience.
Steven Schlewitt
SWAN IT Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://support.swanlibraries.net
From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt
Sent: Monday, May 9, 2016 8:28 AM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] Long-Running Report (ADUText) on Monday morning
Importance: High
SWAN Member Library Staff:
Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal report timing by a few hours, and could result in a handful of "locked" item records or "headings need to be indexed" errors on new records.
If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up once the report has concluded. We expect the reports functions will be freed up once again later this morning.
We sincerely apologize for the frequency of this issue over the last few weeks. Due to the unpredictable nature of the ADUText record maintenance report, we're unable to foresee how long high-volume record processing might take each evening.
With the completion of the Lansing/Franklin Park migrations and our recent change to a weekly discard policy, long-running ADUText reports should be much less frequent in the future.
Thank you again for your patience.
Steven Schlewitt
SWAN IT Manager
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
SWAN Member Library Staff:
Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal report timing by a few hours, and could result in a handful of "locked" item records or "headings need to be indexed" errors on new records.
If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up once the report has concluded. We expect the reports functions will be freed up once again later this morning.
We sincerely apologize for the frequency of this issue over the last few weeks. Due to the unpredictable nature of the ADUText record maintenance report, we're unable to foresee how long high-volume record processing might take each evening.
With the completion of the Lansing/Franklin Park migrations and our recent change to a weekly discard policy, long-running ADUText reports should be much less frequent in the future.
Thank you again for your patience.
Steven Schlewitt
SWAN IT Manager
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
SWAN Member Library Staff:
The ADUText report has finally finished! It appears the report had possibly encountered some bad records in the database, which is what resulted in the excessive runtime. We're currently working with SirsiDynix to resolve these issues moving forward.
You may continue to encounter sporadic Hatwrapper exceptions in newly cataloged items as we work to resolve the error, although much of the record errors should now be resolved.
This morning and afternoon's reports are working to catch up now, although it may be a few hours until we're back to the normal schedule.
Steven Schlewitt
SWAN IT Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://support.swanlibraries.net
From: Karen Bar
Sent: Friday, May 06, 2016 1:20 PM
To: Karen Bar; Steven Schlewitt; swancom(a)list.swanlibraries.net
Subject: Update RE: Long-Running Report (ADUText) on Friday Morning
Importance: High
SWAN Member Library Staff:
ADUText report is still running so you may continue to receive error messages. SirsiDynix has advised that library staff should avoid editing any bibliographic records that were created on 5/5/16 until further notice. We will send an update when we have additional information.
Thank you for your continued patience.
Karen Bar
SWAN Bibliographic Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5138
Fax: 630.734.5056
karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info>
http://support.swanlibraries.net
From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Karen Bar
Sent: Friday, May 06, 2016 11:16 AM
To: Steven Schlewitt; swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: Re: [SWANcom] Long-Running Report (ADUText) on Friday Morning
SWAN Member Library Staff:
We have received reports of "heading keys need to be indexed" and "locked record" error messages. These are related to indexing reports that are currently running. Relating to the data import of our upcoming library migration, we will have a large number of index keys being processed over the next few days so one may receive these error messages. Please be advised that new records may not be retrievable until the index keys are processed. As always, we advise staff creating new pre-cats to search a minimum three indexes for a matching record before creating a new pre-cat.
Thank you for your continued patience.
Karen Bar
SWAN Bibliographic Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5138
Fax: 630.734.5056
karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info>
http://support.swanlibraries.net
From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt
Sent: Friday, May 06, 2016 6:43 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Long-Running Report (ADUText) on Friday Morning
Importance: High
SWAN Member Library Staff:
Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning.
We sincerely apologize for the inconvenience and thank you for your patience.
Steven Schlewitt
SWAN IT Manager
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
SWAN Member Library Staff:
ADUText report is still running so you may continue to receive error messages. SirsiDynix has advised that library staff should avoid editing any bibliographic records that were created on 5/5/16 until further notice. We will send an update when we have additional information.
Thank you for your continued patience.
Karen Bar
SWAN Bibliographic Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5138
Fax: 630.734.5056
karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info>
http://support.swanlibraries.net
From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Karen Bar
Sent: Friday, May 06, 2016 11:16 AM
To: Steven Schlewitt; swancom(a)list.swanlibraries.net
Subject: Re: [SWANcom] Long-Running Report (ADUText) on Friday Morning
SWAN Member Library Staff:
We have received reports of "heading keys need to be indexed" and "locked record" error messages. These are related to indexing reports that are currently running. Relating to the data import of our upcoming library migration, we will have a large number of index keys being processed over the next few days so one may receive these error messages. Please be advised that new records may not be retrievable until the index keys are processed. As always, we advise staff creating new pre-cats to search a minimum three indexes for a matching record before creating a new pre-cat.
Thank you for your continued patience.
Karen Bar
SWAN Bibliographic Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5138
Fax: 630.734.5056
karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info>
http://support.swanlibraries.net
From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt
Sent: Friday, May 06, 2016 6:43 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Long-Running Report (ADUText) on Friday Morning
Importance: High
SWAN Member Library Staff:
Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning.
We sincerely apologize for the inconvenience and thank you for your patience.
Steven Schlewitt
SWAN IT Manager
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
SWAN Member Library Staff:
Relating to the data import of our upcoming library migration, we're currently seeing a long-running report, "ADUText", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning.
We sincerely apologize for the inconvenience and thank you for your patience.
Steven Schlewitt
SWAN IT Manager
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
Everyone -
At the recent "Spring Forward" Support Staff training we instructed library staff to send materials to Franklin Park PL via ILDS. Since that workshop, we have initiated a change with Delivery Service to expedite the delivery of materials. As of Tuesday May 10th, CTS will be delivering to Franklin Park PL. So, both of our new member libraries will be receiving their materials via CTS/RAILS delivery. Please use the RAILS sticky labels to route material to both libraries. Thank you.
Kate Boyle
SWAN Member Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5162
Fax: 630.734.5056
kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info>
http://support.swanlibraries.net
SWAN Member Library Staff:
All reindexing processes have concluded, and it appears full results are displaying once again, as expected.
If you continue to experience issues with Enterprise search results, please submit a ticket to help(a)swanlibraries.net<mailto:help@swanlibraries.net> for further investigation.
Thanks again for your patience.
Steven Schlewitt
SWAN IT Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://support.swanlibraries.net
From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt
Sent: Wednesday, April 27, 2016 12:02 PM
To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net
Subject: Re: [SWANcom] Limited/Missing Search Results in Enterprise
Just a quick update -
We've uncovered the issue with SirsiDynix support, and are now in the process of reindexing titles in the Enterprise catalog. We expect this process should wrap up sometime within the next hour or so.
We'll send another SWANcom when the process completes.
Steven Schlewitt
SWAN IT Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://support.swanlibraries.net
From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Ian Nosek
Sent: Wednesday, April 27, 2016 9:48 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>
Subject: [SWANcom] Limited/Missing Search Results in Enterprise
SWAN Member Libraries & Information Technology Staff:
We are currently experiencing some issues with search results in Enterprise. Common titles are not showing up and many searches yield few results.
SWAN staff is in contact with SirsiDynix regarding this issue. We will send updates as we have them.
Thank you for your patience.
Ian Nosek
SWAN System Administrator
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5120
Fax: 630.734.5056
ian.nosek(a)railslibraries.info<mailto:ian.nosek@railslibraries.info>
http://support.swanlibraries.net
SWAN Member Libraries & Information Technology Staff:
We are currently experiencing some issues with search results in Enterprise. Common titles are not showing up and many searches yield few results.
SWAN staff is in contact with SirsiDynix regarding this issue. We will send updates as we have them.
Thank you for your patience.
Ian Nosek
SWAN System Administrator
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5120
Fax: 630.734.5056
ian.nosek(a)railslibraries.info<mailto:ian.nosek@railslibraries.info>
http://support.swanlibraries.net
SWAN Member Library Staff:
The long-running maintenance report has been terminated by SirsiDynix.
Regularly scheduled reports are now being processed.
We sincerely apologize for the inconvenience and thank you for your patience.
Ian Nosek
SWAN System Administrator
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5120
Fax: 630.734.5056
ian.nosek(a)railslibraries.info
http://support.swanlibraries.net
-----Original Message-----
From: swantech-bounces(a)list.swanlibraries.net [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt
Sent: Tuesday, April 26, 2016 7:18 AM
To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net
Subject: [SwanTech] Long-Running Maintenance Report (ADUUser)
Importance: High
SWAN Member Library Staff:
We're currently seeing a long-running maintenance report, "ADUUser", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning.
We sincerely apologize for the inconvenience and thank you for your patience.
Steven Schlewitt
SWAN IT Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
_______________________________________________
SwanTech mailing list
SwanTech(a)list.swanlibraries.net
http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech
SWAN Member Library Staff:
We're currently seeing a long-running maintenance report, "ADUUser", that's tying up the normally scheduled morning reports. This report may throw off the normal timing by a few hours. If possible, please avoid submitting unnecessary reports this morning so that we're able to catch up. We expect the reports functions will be freed up once again later this morning.
We sincerely apologize for the inconvenience and thank you for your patience.
Steven Schlewitt
SWAN IT Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
SWAN Member Library and Information Technology Staff:
We have been experiencing several issues with user records, including duplicate users and new users not being found in the database.
SWAN IT will be running a rebuild of the user database, which will occur overnight.
This rebuild should resolve all of the reported issues with user records.
We apologize for the inconvenience and thank you for your patience.
Ian Nosek
SWAN System Administrator
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5120
Fax: 630.734.5056
ian.nosek(a)railslibraries.info<mailto:ian.nosek@railslibraries.info>
http://support.swanlibraries.net
Announcing Renee Clanton's Farewell Tour ----
I assume most of you have heard by now that Renee Clanton has announced her retirement from SWAN. Her last day will be July 29th. The good news is that she gave us over 3 months' notice. The fantastic news is that before Renee leaves she has a parting gift for any of our libraries that are interested in an informal site visit for you and/or your Circulation staff.
[cid:image003.jpg@01D19F08.A0AAADF0]
This isn't your typical farewell tour, Renee's plan is to answer any and all questions your library staff may have about Circulation.
Here is how it works, to request that Renee visits your library before her departure from SWAN on July 29th , you open a ticket. Please specify what date (if you have a preference) or the day of the week you would like Renee to appear at your Circ Desk (Monday through Thursday) and either morning or afternoon. Renee will then get back to you to firm up the date and time. First come, first served. Don't miss out on this golden opportunity, email in your ticket ASAP to help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Kate Boyle
SWAN Member Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5162
Fax: 630.734.5056
kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info>
http://support.swanlibraries.net
The outage and system instability has been resolved. We'll continue to monitor the situation throughout the evening.
Thank you for your patience.
Steven Schlewitt
SWAN IT Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt
Sent: Tuesday, April 19, 2016 6:11 PM
To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net
Subject: [SWANcom] WorkFlows/Symphony Outage
SWAN Member Library Staff:
We're currently experiencing an outage of WorkFlows/Symphony. We're investigating the issue and will send additional information as soon as it's available.
Steven Schlewitt
SWAN IT Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info
SWAN Member Library Staff:
We're currently experiencing an outage of WorkFlows/Symphony. We're investigating the issue and will send additional information as soon as it's available.
Steven Schlewitt
SWAN IT Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5130
Fax: 630.734.5056
steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info>
http://www.railslibraries.info