Calling Circulation Managers!
We are pleased to announce that the Self-Nomination period of the SWAN Circulation Working Group is now open. The Circulation Working Group is a vital nine-member group whose members are elected by their peers annually on a rotating basis. This year, there are five open seats available.
Elected members serve a two-year term and are responsible for:
* Collaborating with SWAN staff to develop and implement best practices for circulation.
* Serve as mentors for new Circulation Managers.
For more information and to submit your self-nomination please visit the Circulation Working Group page<https://swanlibraries.net/user-group/67408>.
The deadline for submitting self-nominations is October 21st .
Crystal Vela
Consultant, Training & Development
crystal(a)swanlibraries.net<mailto:crystal@swanlibraries.net> * 630-326-8059
My pronouns: she/her/hers
SWAN Library Services
915 Harger Road, Oak Brook, Illinois 60523
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Good morning,
We are one week away from going live with our new Library of Things visibility filter in Aspen. Please see the news post<https://swanlibraries.net/news/2025-09/94989> for more details.
The go-live date for all member libraries is set for Tuesday, September 30th. If you have any questions or would like to opt in early or opt out fully, please send in a ticket.
SWAN Library Services
915 Harger Road, Suite 260, Oak Brook, IL 60523
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
SWAN Member Library Staff:
Please be aware, last night we encountered an abnormal ADUText report, which handles our daily record maintenance and processing. You may encounter record issues throughout the day until the next successful run of the ADUText report. To clarify, only item records (not patron records) should be affected.
We've reached out to SirsiDynix with hopes to mitigate some of the record issues as soon as possible. If you come across errors with specific records, please email a list to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and we'll forward them to SirsiDynix for further investigation and temporary correction.
SWAN Library Services
915 Harger Rd. Suite 260 - Oak Brook IL 60523
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net<https://support.swanlibraries.net/>
SWAN Member Libraries Staff:
We’re currently monitoring a long-running overnight maintenance report, ADUText, which is creating delays to the morning report schedule. As ADUText and the subsequent overnight maintenance reports continue processing, you may encounter several errors:
* “Heading keys need to be indexed” when accessing an item record
* Item records are unsearchable by title (but can be accessed by Standard Number)
* Various general indexing errors when accessing or attempting to catalog item records
Some of the processes that have not yet completed are:
* Blocking of patrons for Fine Free overdue items
* Billing process of items 42 days overdue
* Cancelling of expired holds on the holdshelf
* Compiling of holds for pull lists
* Preparing and sending of notices
Please refrain from pulling your expired holds from the holdshelf until we give the all clear.
SWAN Library Services
915 Harger Rd. Suite 260 - Oak Brook IL 60523
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://swanlibraries.net<https://support.swanlibraries.net/>
Good morning,
We are excited to share information on our new Library of Things visibility filter in Aspen. Please see our news post here<https://swanlibraries.net/news/2025-09/94989> for more details.
The go-live date for all member libraries is set for Tuesday, September 30th. If you have any questions or would like to opt in early or opt out fully, please send in a ticket.
SWAN Library Services
915 Harger Road, Suite 260, Oak Brook, IL 60523
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
Good afternoon, SWAN Member Library Staff:
SWAN will be performing scheduled maintenance on our indexes this Sunday, August 31st, after all libraries are closed. These reports do take several hours to run so there may be a delay in the start of the standard reports for Labor Day Monday, September 1st. WorkFlows will not be available during the scheduled maintenance window.
The Aspen online catalog will still be available for patrons.
Have a great day!
SWAN Library Services
915 Harger Road, Suite 260, Oak Brook, IL 60523
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
Hello SWAN Library Directors & Administrators-
The meeting agenda and packet for the September 4th SWAN Directors and Administrators meeting is now available. See the link below to access the meeting location and register for the Zoom live-stream if you are unable to attend in person.
SWAN Quarterly Meeting
https://swanlibraries.net/meeting/94712
The meeting will include updates on EBSCO Explora which is a new platform available to public libraries. We will also provide an overview of the enhanced online patron registration which went live this week!
Register for the Zoom live stream
If you are unable to attend at the Oak Brook Public Library, please use the link below to register in advance. You will be emailed the information to join after registration.
https://swanlibraries-net.zoom.us/meeting/register/tZ0qc-2spj8uEtO1vX9yUP59…
Have a great holiday!
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
915 Harger Road, Suite 260, Oak Brook, Illinois 60523
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Library Staff:
MobileStaff kits are available to request for library staff use. These kits contain an iPad, scanner, and printer and may be used to circulate material, issue cards, or conduct an inventory. If your library has been curious about MobileStaff's capabilities, this is a great opportunity to test out the equipment and see if MobileStaff might be a useful addition to your library's workflow. MobileStaff documentation is available on our support site<https://swanlibraries.net/documentation/94943>.
To place a title-level hold, the kits are listed in WorkFlows as SWAN MobileStaff Kit.
These cases will arrive locked, and the combination will be displayed in a circ note when the item is scanned. Please notify SWAN Support if you encounter any issues accessing the case.
Thanks!
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>