- SWANcom - swanlibraries.net

**Resolved** Symphony Not Responsive - Operate in Offline Mode

by Rebecca Malinowski

To All Member Libraries: You may now resume regular circulation. The issues affecting Symphony have been resolved, and Workflows and Enterprise are now fully functioning. SWAN will process offline transaction files centrally. Thank you again for your patience. Rebecca Malinowski SWAN Special Projects Coordinator Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://www.railslibraries.info From: Rebecca Malinowski Sent: Tuesday, July 21, 2015 3:48 PM To: 'swancom(a)list.swanlibraries.net'; 'swancirc(a)list.swanlibraries.net'; 'swantech(a)list.swanlibraries.net' Subject: Symphony Not Responsive - Operate in Offline Mode To All Member Libraries: Please close Symphony Workflows and reopen in Offline Mode. Offline documentation is available on the support site at https://support.swanlibraries.net/system/files/Members%20Only/SWANTech/Work… We have encountered an issue in which Workflows is unable to complete commands. SWAN IT and SirsiDynix are working to resolve the issue as quickly as possible. We will send updates via SWANcom and post to the support site as they become available. You may continue to search Enterprise, but will not be able to log in, place holds, or see real time shelf status. Thank you for your patience, and please watch your email for updates. Rebecca Malinowski SWAN Special Projects Coordinator Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://www.railslibraries.info

10 years, 4 months

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Symphony Not Responsive - Operate in Offline Mode

by Rebecca Malinowski

To All Member Libraries: Please close Symphony Workflows and reopen in Offline Mode. Offline documentation is available on the support site at https://support.swanlibraries.net/system/files/Members%20Only/SWANTech/Work… We have encountered an issue in which Workflows is unable to complete commands. SWAN IT and SirsiDynix are working to resolve the issue as quickly as possible. We will send updates via SWANcom and post to the support site as they become available. You may continue to search Enterprise, but will not be able to log in, place holds, or see real time shelf status. Thank you for your patience, and please watch your email for updates. Rebecca Malinowski SWAN Special Projects Coordinator Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://www.railslibraries.info

10 years, 4 months

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SWAN BookMyne for iOS and Android

by Steven Schlewitt

SWAN Member Libraries & Information Technology Staff: As you may have been aware, SWAN patrons and staff alike have been struggling with intermittent connection issues with the SirsiDynix BookMyne mobile catalog app for several weeks now. This week, SWAN staff made significant progress in resolving issues with BookMyne, and we're happy to announce that the app now works consistently on both iOS and Android devices without significant issues. Patrons can now add their local libraries, access their library account, perform searches, and place holds on the SWAN catalog from any network, anywhere, as expected. While the BookMyne app is certainly not as robust as the Enterprise OPAC, it can be suggested as an alternative to patrons that continue to experience issues accessing the Enterprise catalog from their tablets and phones. That being the case, SWAN will also be releasing a brief Quick Start guide for BookMyne that will cover the essentials of using the app, which can be shared with patrons. Watch for that documentation to be announced via SWANcom in the upcoming days. As always, we greatly appreciate your patience as we work to resolve these issues. Thank you, and have a great weekend! Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Creating a Pre-Cat revised data entry standards

by Karen Bar

Please route to Cataloging/Technical Services staff: At the SWAN Cataloging Users Group meeting today, we introduced revised data entry standards for creating Pre-Cat records. These new standards are being implemented to improve the patron experience in Enterprise, provide improved searching in WorkFlows to minimize duplicate Pre-Cat records and to provide a higher success rate of record matching for OCLC records captured using SmartPort. I have attached the updated document which has also been posted to the SWAN support site. These are the changes: Enter both 10 digit and 13 digit ISBNs, if available. Enter standard identifying numbers in the appropriate field: 020=ISBN number 022=ISSN number 024=Standard number/UPC number 028=Manufacturer's number 245 field: Include articles in the title. Enter first indicator as 0 (zero) and second indicator 0 (zero) if the title does not contain articles or enter second indicator as appropriate for non-filing characters. See attached document for further explanation. We have updated the brief title templates and these changes will complete overnight. As a reminder, we do have openings in the upcoming August 7th SWAN SD Pre-Cat Training session. Please contact SWAN Bibliographic Services if you have any questions. Thank you! Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Two new buttons on SWAN website

by Kate Boyle

Everyone - We have recently added two new buttons to the SWAN website: * FAQ (which links to the Migration FAQ page https://support.swanlibraries.net/content/migration-faq ) * Known Issues (https://support.swanlibraries.net/content/known-issues ) listing Known Issues from the SirsiDynix website that apply to SWAN We have removed the Forms button as it was outdated and redundant. All Webforms are accessible from the Tabs menu running across the top of the website. [cid:image002.jpg@01D0BD6D.64D28EB0]This is the new button configuration. If you should have any questions, don't hesitate to contact Member Services at 630-734-5153. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Non SWAN RB stats--June

by Edlyn LeFevour

Edlyn LeFevour SWAN Support Analyst 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5161 Fax: 630.734.5056 edlyn.lefevour(a)railslibraries.info<mailto:edlyn.lefevour@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Concluded: *Planned Outage* on 7/8 at 9pm - Enterprise eCommerce (Fines/Bills Payment)

by Steven Schlewitt

SWAN Member Library Staff: Our maintenance for the evening has concluded successfully. No further downtime of the Enterprise eCommerce service or other related Enterprise services is expected this evening. Thank you for your patience. Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Wednesday, July 08, 2015 8:57 PM To: swancom(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [SWANcom] Reminder: *Planned Outage* on 7/8 at 9pm - Enterprise eCommerce (Fines/Bills Payment) Just a quick reminder - the Enterprise eCommerece/Web Services maintenance is scheduled to begin in just a few minutes. During that time, eCommerce payments through Enterprise will be disabled until the conclusion of the maintenance, and there is a chance that account logins and library availability in the Enterprise OPAC may be unavailable briefly during the outage. Please watch for additional SWANcoms for further updates. Thank you, Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, July 06, 2015 1:18 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: [SWANcom] *Planned Outage* on 7/8 at 9pm - Enterprise eCommerce (Fines/Bills Payment) Importance: High SWAN Member Library Staff: This Wednesday, July 8th, at 9pm, the Enterprise OPAC eCommerce payment service will be offline for a planned outage and system maintenance. During that time, the payment service will be disabled for patrons to avoid any lost/failed transactions. This outage will not affect any other functions of the Enterprise OPAC or Symphony WorkFlows. We will re-enable the service following a successful conclusion of our maintenance. We hope for this process to take no longer than 1-2 hours. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Reminder: *Planned Outage* on 7/8 at 9pm - Enterprise eCommerce (Fines/Bills Payment)

by Steven Schlewitt

Just a quick reminder - the Enterprise eCommerece/Web Services maintenance is scheduled to begin in just a few minutes. During that time, eCommerce payments through Enterprise will be disabled until the conclusion of the maintenance, and there is a chance that account logins and library availability in the Enterprise OPAC may be unavailable briefly during the outage. Please watch for additional SWANcoms for further updates. Thank you, Steven Schlewitt SWAN IT Manager Burr Ridge Office Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://www.railslibraries.info From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, July 06, 2015 1:18 PM To: swancom(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [SWANcom] *Planned Outage* on 7/8 at 9pm - Enterprise eCommerce (Fines/Bills Payment) Importance: High SWAN Member Library Staff: This Wednesday, July 8th, at 9pm, the Enterprise OPAC eCommerce payment service will be offline for a planned outage and system maintenance. During that time, the payment service will be disabled for patrons to avoid any lost/failed transactions. This outage will not affect any other functions of the Enterprise OPAC or Symphony WorkFlows. We will re-enable the service following a successful conclusion of our maintenance. We hope for this process to take no longer than 1-2 hours. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Retirement of Millennium Report Server - July 31st

by Steven Schlewitt

SWAN Member Library Staff: On Friday, July 31st, SWAN will be discontinuing all access to the retired Millennium Report Server. Library staff interested in historical item statistics to assist with weeding or other projects may want to run reports in Millennium prior to the Report Server being taken offline. After July 31st, there is no guarantee that SWAN can recover historical data in the "other fields" list below. The two lists below indicate data typically used for weeding that we were able to migrate to the Symphony Server, as well as fields that we were unable to populate. Migrated Fields Date Created Total Charges 2014_Circ (stored in extended info) Other fields - updating in Symphony only after go-live on April 14, 2015 Date last charged Last Checked In Date Inventoried Last Activity In-House Uses If you have any questions about the retirement of the Millennium Report Server, or need assistance in obtaining a legacy Millennium report, please contact SWAN Support at 630.734.5153 or email help(a)swanlibraries.net<mailto:help@swanlibraries.net> Thank you, Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Message added to Enterprise to alert patrons to maintenance downtime of Ecommerce

by Kate Boyle

+++ Please route to appropriate personnel +++ I just wanted to let everyone know that we have added a message to Enterprise to alert patrons to the downtime planned for Ecommerce tomorrow night. The message displays in Enterprise only if your library participates in Ecommerce. The message will display from today until early Thursday morning (5 AM). Message reads:" This Wednesday, July 8th, beginning at 9pm we will be performing maintenance on the online fines/bill payment feature of the catalog. The downtime should last 1-2 hours. During maintenance the payment feature is disabled. Once payments can be made, the display of fines in the "My Account" area will include the usual checkboxes. Thank you for your understanding." And "Thank You" for your patience. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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*Planned Outage* on 7/8 at 9pm - Enterprise eCommerce (Fines/Bills Payment)

by Steven Schlewitt

SWAN Member Library Staff: This Wednesday, July 8th, at 9pm, the Enterprise OPAC eCommerce payment service will be offline for a planned outage and system maintenance. During that time, the payment service will be disabled for patrons to avoid any lost/failed transactions. This outage will not affect any other functions of the Enterprise OPAC or Symphony WorkFlows. We will re-enable the service following a successful conclusion of our maintenance. We hope for this process to take no longer than 1-2 hours. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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4th of July holiday reminder

by Kate Boyle

Just a quick reminder regarding holiday closings: SWAN is closed on Friday, July 3rd RAILS is closed on Friday, July 3rd SWAN libraries will receive delivery as usual Thursday night/Friday morning - there will be no delivery on Friday night/Saturday morning. On Friday July 3rd, if you should need to contact SWAN, please open a ticket by sending an email to help(a)swanlibraries.net<mailto:help@swanlibraries.net> or call 630-734-5153. Unique Integrated Communications will be providing phone coverage as they do every weekend. If an emergency should arise, they know how to reach us. Everyone have a wonderful 4th, it looks like the weather is going to be fine for the fireworks! Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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SWAN SD Pre-Cat workshops

by Karen Bar

+++ Please route to appropriate personnel +++ These workshops will be presented by SWAN Bibliographic Services Team and will cover the basics of creating Pre-Cats in SirsiDynix WorkFlows. Who should attend this workshop? Any library staff new to their position or any newly hired employees that are involved in the creation of pre-cat records. Any library staff who might feel that they would benefit from a refresher course for creating pre-cat records in SD WorkFlows. SWAN SD Pre-Cat Training will be offered: Thursday, July 30th 9:30 -11:30 http://www.librarylearning.info/events/?eventID=20753 Friday, August 7th 9:30 -11:30 http://www.librarylearning.info/events/?eventID=20754 Tuesday, August 18th 1:00 -3:00 http://www.librarylearning.info/events/?eventID=20755 We look forward to seeing you. If you have any questions, please contact Karen Bar at 630.734.5138 or karen.bar(a)railslibraries.info<aren.bar(a)railslibraries.info> Karen Bar SWAN Bibliographic Services Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://www.railslibraries.info

10 years, 5 months

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two more SWAN SD Reports workshops added to calendar

by Kate Boyle

+++ Please route to appropriate personnel +++ This morning I have added two more SD Reports workshops. Registration is open now for either workshop. If you are waitlisted for one of the other two SD Report workshops, I would suggest that you might want to register for one of the two new offerings before canceling your waitlist registration for the other. New workshop offerings: SWAN SD reports Monday, August 10th 9:30 -noon http://www.librarylearning.info/events/?eventID=20746 SWAN SD reports Monday, August 17th 9:30 - noon http://www.librarylearning.info/events/?eventID=20748 Upcoming Users Group meetings: There are still a few seats available for the SWAN Circ Users Group meeting on Thursday, July 23rd . http://www.librarylearning.info/events/?eventID=20523 Also, there is still room in the Serials Users Group meeting on Tuesday, July 14 http://www.librarylearning.info/events/?eventID=20585 And there is still room in the Acquisitions users Group meeting on Tuesday, July 14th http://www.librarylearning.info/admin/event_details.aspx?eventID=20586 The Cataloging Users Group meeting on July 14th is full. And don't forget our GUTS training (Everything you want to know about the inner workings of Symphony ). There is room in all of the workshops: July 29th<http://www.librarylearning.info/events/?eventID=20515>, July 30th<http://www.librarylearning.info/events/?eventID=20516>, Aug. 3rd<http://www.librarylearning.info/events/?eventID=20517> , Aug. 4th<http://www.librarylearning.info/events/?eventID=20518>, and the Webinar on Aug 6th<http://www.librarylearning.info/events/?eventID=20519> We look forward to seeing all of you. I you should have any questions, please contact SWAN Member Services at 630-734-5153. Kate Boyle SWAN Member Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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*Concluded* SWAN Network Outage Planned: 6/29 (Today)

by Steven Schlewitt

SWAN Member Library & Information Technology Staff: All network troubleshooting has concluded successfully and no further downtime is anticipated. Thank you again for your patience. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swantech-bounces(a)list.swanlibraries.net [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, June 29, 2015 9:03 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [SwanTech] *Reminder* SWAN Network Outage Planned: 6/29 (Today) at 9:15pm Just a reminder - our temporary network outage is planned to begin in just a few minutes. At that time, WorkFlows and the Enterprise OPAC may be unavailable for extended periods of time. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swantech-bounces(a)list.swanlibraries.net<mailto:swantech-bounces@list.swanlibraries.net> [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, June 29, 2015 3:27 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: [SwanTech] Upcoming SWAN Network Outage Planned: 6/29 (Today) at 9:15pm SWAN Member Library & Information Technology Staff: To further investigate the issues experienced earlier today, SWAN IT has a network outage planned for 9:15pm this evening. This outage will temporarily affect access to the Symphony WorkFlows client and some functions of the Enterprise OPAC. We will send additional SWANcoms during that outage as an update of our progress, but we anticipate the outage should last no longer than an hour or two. Thank you again for your patience. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swantech-bounces(a)list.swanlibraries.net<mailto:swantech-bounces@list.swanlibraries.net> [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Rebecca Malinowski Sent: Monday, June 29, 2015 12:19 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: [SwanTech] Update: ***Symphony Outage*** To All Library Staff: Symphony is now back online, and you may resume regular circulation. Please log out of Workflows offline mode and log back into Workflows, being sure to uncheck "operate in offline mode" and using your regular credentials. Your offline files will upload to the server automatically, and SWAN will process them centrally. Additional maintenance will take place this evening after library operating hours, and an update will be sent when that work is complete. We apologize for the inconvenience to you and your patrons and thank you for your patience this morning. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 11:18 AM To: 'swancom(a)list.swanlibraries.net'; 'swantech(a)list.swanlibraries.net'; 'swancirc(a)list.swanlibraries.net' Subject: Update: ***Symphony Outage*** To all library staff: SWAN staff are continuing to troubleshoot the outage. Please operate in Offline Mode until we are able to restore service. As a reminder, offline documentation is available at https://support.swanlibraries.net/system/files/Members%20Only/SWANTech/Work… In brief, open Workflows, being sure the "Operate In Offline Mode" and "Show This Window On Next Startup" boxes are both checked. In offline session settings, set user access to OFFLINE. Thank you for your continued patience. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 10:54 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: ***Symphony Outage*** To all library staff: We are experiencing a temporary outage with Symphony. This interruption of service effects Workflows and Enterprise. While you can still search Enterprise, you will not be able to log in or place holds, and availability information will not be available. We are aware of the issue and working to resolve it as quickly as possible. We will send an update as soon as one becomes available. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net _______________________________________________ SwanTech mailing list SwanTech(a)list.swanlibraries.net<mailto:SwanTech@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech _______________________________________________ SwanTech mailing list SwanTech(a)list.swanlibraries.net<mailto:SwanTech@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech _______________________________________________ SwanTech mailing list SwanTech(a)list.swanlibraries.net<mailto:SwanTech@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech

10 years, 5 months

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*Reminder* SWAN Network Outage Planned: 6/29 (Today) at 9:15pm

by Steven Schlewitt

Just a reminder - our temporary network outage is planned to begin in just a few minutes. At that time, WorkFlows and the Enterprise OPAC may be unavailable for extended periods of time. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swantech-bounces(a)list.swanlibraries.net [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Steven Schlewitt Sent: Monday, June 29, 2015 3:27 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [SwanTech] Upcoming SWAN Network Outage Planned: 6/29 (Today) at 9:15pm SWAN Member Library & Information Technology Staff: To further investigate the issues experienced earlier today, SWAN IT has a network outage planned for 9:15pm this evening. This outage will temporarily affect access to the Symphony WorkFlows client and some functions of the Enterprise OPAC. We will send additional SWANcoms during that outage as an update of our progress, but we anticipate the outage should last no longer than an hour or two. Thank you again for your patience. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swantech-bounces(a)list.swanlibraries.net<mailto:swantech-bounces@list.swanlibraries.net> [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Rebecca Malinowski Sent: Monday, June 29, 2015 12:19 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: [SwanTech] Update: ***Symphony Outage*** To All Library Staff: Symphony is now back online, and you may resume regular circulation. Please log out of Workflows offline mode and log back into Workflows, being sure to uncheck "operate in offline mode" and using your regular credentials. Your offline files will upload to the server automatically, and SWAN will process them centrally. Additional maintenance will take place this evening after library operating hours, and an update will be sent when that work is complete. We apologize for the inconvenience to you and your patrons and thank you for your patience this morning. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 11:18 AM To: 'swancom(a)list.swanlibraries.net'; 'swantech(a)list.swanlibraries.net'; 'swancirc(a)list.swanlibraries.net' Subject: Update: ***Symphony Outage*** To all library staff: SWAN staff are continuing to troubleshoot the outage. Please operate in Offline Mode until we are able to restore service. As a reminder, offline documentation is available at https://support.swanlibraries.net/system/files/Members%20Only/SWANTech/Work… In brief, open Workflows, being sure the "Operate In Offline Mode" and "Show This Window On Next Startup" boxes are both checked. In offline session settings, set user access to OFFLINE. Thank you for your continued patience. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 10:54 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: ***Symphony Outage*** To all library staff: We are experiencing a temporary outage with Symphony. This interruption of service effects Workflows and Enterprise. While you can still search Enterprise, you will not be able to log in or place holds, and availability information will not be available. We are aware of the issue and working to resolve it as quickly as possible. We will send an update as soon as one becomes available. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net _______________________________________________ SwanTech mailing list SwanTech(a)list.swanlibraries.net<mailto:SwanTech@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech _______________________________________________ SwanTech mailing list SwanTech(a)list.swanlibraries.net<mailto:SwanTech@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech

10 years, 5 months

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Upcoming SWAN Network Outage Planned: 6/29 (Today) at 9:15pm

by Steven Schlewitt

SWAN Member Library & Information Technology Staff: To further investigate the issues experienced earlier today, SWAN IT has a network outage planned for 9:15pm this evening. This outage will temporarily affect access to the Symphony WorkFlows client and some functions of the Enterprise OPAC. We will send additional SWANcoms during that outage as an update of our progress, but we anticipate the outage should last no longer than an hour or two. Thank you again for your patience. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: swantech-bounces(a)list.swanlibraries.net [mailto:swantech-bounces@list.swanlibraries.net] On Behalf Of Rebecca Malinowski Sent: Monday, June 29, 2015 12:19 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [SwanTech] Update: ***Symphony Outage*** To All Library Staff: Symphony is now back online, and you may resume regular circulation. Please log out of Workflows offline mode and log back into Workflows, being sure to uncheck "operate in offline mode" and using your regular credentials. Your offline files will upload to the server automatically, and SWAN will process them centrally. Additional maintenance will take place this evening after library operating hours, and an update will be sent when that work is complete. We apologize for the inconvenience to you and your patrons and thank you for your patience this morning. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 11:18 AM To: 'swancom(a)list.swanlibraries.net'; 'swantech(a)list.swanlibraries.net'; 'swancirc(a)list.swanlibraries.net' Subject: Update: ***Symphony Outage*** To all library staff: SWAN staff are continuing to troubleshoot the outage. Please operate in Offline Mode until we are able to restore service. As a reminder, offline documentation is available at https://support.swanlibraries.net/system/files/Members%20Only/SWANTech/Work… In brief, open Workflows, being sure the "Operate In Offline Mode" and "Show This Window On Next Startup" boxes are both checked. In offline session settings, set user access to OFFLINE. Thank you for your continued patience. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 10:54 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: ***Symphony Outage*** To all library staff: We are experiencing a temporary outage with Symphony. This interruption of service effects Workflows and Enterprise. While you can still search Enterprise, you will not be able to log in or place holds, and availability information will not be available. We are aware of the issue and working to resolve it as quickly as possible. We will send an update as soon as one becomes available. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net _______________________________________________ SwanTech mailing list SwanTech(a)list.swanlibraries.net<mailto:SwanTech@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swantech

10 years, 5 months

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Update: ***Symphony Outage***

by Rebecca Malinowski

To All Library Staff: Symphony is now back online, and you may resume regular circulation. Please log out of Workflows offline mode and log back into Workflows, being sure to uncheck "operate in offline mode" and using your regular credentials. Your offline files will upload to the server automatically, and SWAN will process them centrally. Additional maintenance will take place this evening after library operating hours, and an update will be sent when that work is complete. We apologize for the inconvenience to you and your patrons and thank you for your patience this morning. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 11:18 AM To: 'swancom(a)list.swanlibraries.net'; 'swantech(a)list.swanlibraries.net'; 'swancirc(a)list.swanlibraries.net' Subject: Update: ***Symphony Outage*** To all library staff: SWAN staff are continuing to troubleshoot the outage. Please operate in Offline Mode until we are able to restore service. As a reminder, offline documentation is available at https://support.swanlibraries.net/system/files/Members%20Only/SWANTech/Work… In brief, open Workflows, being sure the "Operate In Offline Mode" and "Show This Window On Next Startup" boxes are both checked. In offline session settings, set user access to OFFLINE. Thank you for your continued patience. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 10:54 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: ***Symphony Outage*** To all library staff: We are experiencing a temporary outage with Symphony. This interruption of service effects Workflows and Enterprise. While you can still search Enterprise, you will not be able to log in or place holds, and availability information will not be available. We are aware of the issue and working to resolve it as quickly as possible. We will send an update as soon as one becomes available. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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Update: ***Symphony Outage***

by Rebecca Malinowski

To all library staff: SWAN staff are continuing to troubleshoot the outage. Please operate in Offline Mode until we are able to restore service. As a reminder, offline documentation is available at https://support.swanlibraries.net/system/files/Members%20Only/SWANTech/Work… In brief, open Workflows, being sure the "Operate In Offline Mode" and "Show This Window On Next Startup" boxes are both checked. In offline session settings, set user access to OFFLINE. Thank you for your continued patience. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net From: Rebecca Malinowski Sent: Monday, June 29, 2015 10:54 AM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: ***Symphony Outage*** To all library staff: We are experiencing a temporary outage with Symphony. This interruption of service effects Workflows and Enterprise. While you can still search Enterprise, you will not be able to log in or place holds, and availability information will not be available. We are aware of the issue and working to resolve it as quickly as possible. We will send an update as soon as one becomes available. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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***Symphony Outage***

by Rebecca Malinowski

To all library staff: We are experiencing a temporary outage with Symphony. This interruption of service effects Workflows and Enterprise. While you can still search Enterprise, you will not be able to log in or place holds, and availability information will not be available. We are aware of the issue and working to resolve it as quickly as possible. We will send an update as soon as one becomes available. Rebecca Malinowski SWAN Special Projects Coordinator 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5157 Fax: 630.734.5056 rebecca.malinowski(a)railslibraries.info<mailto:rebecca.malinowski@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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SWAN Reports training classes

by Renee Clanton

+++Please route to appropriate staff A second SWAN Reports training class (repeat of July 21st) has been scheduled for August 13, 2015 at 9:30 a.m. in Burr Ridge. The class on July 21st is waitlisted so another opportunity for staff to attend SWAN Reports training has been scheduled. Register via L2. Renee Clanton SWAN Member Services Consultant Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5169 Fax: 630.734.5056 renee.clanton(a)railslibraries.info<mailto:renee.clanton@railslibraries.info> http://www.railslibraries.info

10 years, 5 months

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*RESOLVED* SWAN Enterprise OPAC Outage 6/22

by Steven Schlewitt

Issues with the Enterprise OPAC have been resolved successfully, but we will continue to monitor the situation throughout the evening. Thank you for your patience. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net From: Steven Schlewitt Sent: Monday, June 22, 2015 5:04 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net Subject: SWAN Enterprise OPAC Outage 6/22 Importance: High SWAN Member Libraries & Information Technology Staff: We are currently experiencing an outage of the Enterprise OPAC. SirsiDynix has been made aware of the issue, and we're currently working to find a resolution. Updates will be sent as soon as additional information is available. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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SWAN Enterprise OPAC Outage 6/22

by Steven Schlewitt

SWAN Member Libraries & Information Technology Staff: We are currently experiencing an outage of the Enterprise OPAC. SirsiDynix has been made aware of the issue, and we're currently working to find a resolution. Updates will be sent as soon as additional information is available. Steven Schlewitt SWAN IT Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5130 Fax: 630.734.5056 steven.schlewitt(a)railslibraries.info<mailto:steven.schlewitt@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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New Item Type, Update on Deletion Error Messages

by Karen Bar

+++Please route to appropriate personnel +++ Hi everyone, Please share with your technical services and circulation staff. New Item Type A new Item Type BLURAY_BOX is now available for Blu-ray box sets. We have also added a "new" version of this item type - BLURAY_BOXN. If your library wishes to circulate Blu-ray box sets differently when new to the library (in regards to holdability, etc.), you may want to use both BLURAY_BOX and BLURAY_BXN. Please contact us if your library would like to use these Item Types and we will work with you to set up the individual library circulation details. Please send an email to help(a)swanlibraries.net<mailto:help@swanlibraries.net> or contact Karen Bar at 630.734.5138. Deletions and error messages There have been reported issues when libraries attempt to delete items and receive a message that the item cannot be deleted because there is an open order on a title or a hold on the title. SirsiDynix confirmed that this is how the software works, and this cannot be changed. For example, Library A will not be able to delete their item because Library B has an open order on the title. The same is true for holds, even if your library item is not eligible to fill the hold. The recommended action if you are attempting to delete an item and receive one of these messages: Set the item to DISCARD by one of these methods: 1. Change the Home Location to DISCARD or 2. Check out to the DISCARD user. Either of these methods will shadow the item until it is eventually deleted with the monthly batch deletions. Thank you and have a great weekend. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

10 years, 5 months

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E-resource statistics

by Kate Boyle

+++ Please route to appropriate personnel +++ For those of you who may have been wondering, at present you still need to check with your vendors to get your e-book statistics. At some point in the future, BlueCloud Analytics will be able to supply you with these statistics. Presently, SWAN is investigating another method of acquiring and distributing your e-resource statistics to you, but please continue to get your statistics from the vendor until we notify you otherwise. Thank you. If you have any questions, just give us a call at 630-734-5153 or email us at help(a)swanlibraries.net<mailto:help@swanlibraries.net> Kate Boyle SWAN Member Services Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5162 Fax: 630.734.5056 kate.boyle(a)railslibraries.info<mailto:kate.boyle@railslibraries.info> http://www.railslibraries.info

10 years, 6 months

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