- SWANcom - swanlibraries.net

by SWAN Communications

Libraries are reporting they receive a "BLUEcloud Commerce is not available" message after patrons swipe their credit cards at the ProPay swipes at circulation desks. We have opened a case with SirsiDynix to have them investigate this issue. We will update the Known Issue<https://support.swanlibraries.net/issue/94201> on the SWAN Support Site as more information becomes available. PayPal bill payment on Aspen is not affected by this issue; you can direct patrons there for bill payment until this issue is resolved. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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Some MessageBee Email Notifications Sent to Patrons Early

by SWAN Communications

We have encountered an issue with our MessageBee SMS rollout that is causing certain patrons to get some email notices via the MessageBee platform earlier than expected. This is an unfortunate byproduct of the logic that governs our notification reports. We have posted more information on our support site: Some MessageBee Email Notifications Sent to Patrons Early<https://support.swanlibraries.net/issue/94202>. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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MessageBee Notifications - April 26th SMS Rollout and May Training

by SWAN Communications

On Wednesday, April 26th, SWAN will migrate SMS notifications to our new MessageBee platform. Notification wording will change, but patrons will continue to receive the same messages they are used to. We also scheduled comprehensive MessageBee platform training and invite all SWAN staff to attend. This training wil familiarize staff with the platform, reporting tools, and e-mail templates. These are scheduled for early May so staff will have time to examine and request changes to e-mail templates before we roll them out in late June. See the following news post for more information: MessageBee Rollout and Training<https://support.swanlibraries.net/news/2023-04/94199> SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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EBSCO database selection form now open!

by SWAN Communications

Good morning member libraries, The selection form for your four optional EBSCO databases is now open to participating SWAN member libraries. Please see the article, EBSCO Database Selection Form<https://support.swanlibraries.net/news/2023-04/94198>, for additional details and access to the form. The form closes end of day, May 12, 2023. Any questions please email help(a)swanlibraries.net<mailto:help@swanlibraries.net>. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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Aspen 23.04 release is live

by SWAN Communications

The Aspen 23.04 release is live. This release includes enhancements to themes, events integration for Communico, and several minor enhancements and bug fixes. Read more on the support site: https://support.swanlibraries.net/news/2023-04/94195 For questions, contact help(a)swanlibraries.net<mailto:help@swanlibraries.net> SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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April, 2023 Quarterly Billing is now available

by SWAN Communications

The Quarterly RB/ILL Billing has been published. Please visit the news post<https://support.swanlibraries.net/news/2023-04/94194> for full details. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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Aspen Catalog Security Certificate

by SWAN Communications

SWAN Member Library Staff: ByWater has acknowledged the security certificate for Aspen is expired; they are in the process of updating it. You will receive a privacy alert when attempting to go to the catalog. You can continue on to Aspen with the following steps: In Chrome: 1. Click on the Advanced link 2. Click on Accept the Risk and Continue In Firefox: 1. Click on Advanced 2. Click on Proceed to xyz(a)swanlibraries.net<mailto:xyz@swanlibraries.net> We will update the Aspen Security Certificate<https://support.swanlibraries.net/issue/94191> Known Issue on the SWAN support site as we have more information. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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Additional Item Types Blocked From Checkout to Chicago Patrons

by SWAN Communications

SWAN Member Library Staff, We will be updating the circulation rules that block Chicago patron from checking out items the Chicago Public Library does not circulate. This update will take place on Tuesday, April 25; please see the Additional Item Types Blocked From Checkout to Chicago Patrons<https://support.swanlibraries.net/news/2023-04/94189> news article. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years

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SWAN Board self-nomination open for interested candidates

by SWAN Communications

Hello SWAN library directors & administrators, There will be two seats open July 1, 2023 for the SWAN Board and the process to elect representatives begins with individuals self-nominating. Library directors and administrators should use the self-nomination form on the link below to submit your name and written statement of interest. The self-nomination form can be found on the Board Election page. https://support.swanlibraries.net/board-information/85634 The timetable for the election is provided on that webpage as well. The deadline to submit a self-nomination is Friday, April 28th 5 p.m. I have also posted to the SWAN Support site a news post with this information. Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years

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Upcoming Demos - EBSCO and Comics Plus

by SWAN Communications

Good Morning member libraries, This is a reminder for the upcoming demos and where to register: * EBSCO Resource Options for RAILS Public Library Members * Wednesday, April 5 * 12:00 p.m. - 1:00 p.m. * Register on L2: https://librarylearning.org/event/2023-04-05/ebsco-resource-options-rails-p… * SWAN Comics Plus Demo * Thursday, April 6 * 12:00 p.m. - 1:00 p.m. * Register on L2: https://librarylearning.org/event/2023-04-06/swan-comics-plus-demo Please send an email to help(a)swanlibraries.net<mailto:help@swanlibraries.net> with any questions! SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years, 1 month

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Intermittent Aspen Catalog Performance Issues

by SWAN Communications

SWAN Member Library Staff: Please be aware, we are currently experiencing issues with the Aspen Catalog, resulting in search error messages and page timeouts. We are investigating this issue with Bywater Solutions and will update the Known Issue<https://support.swanlibraries.net/issue/94178> on the SWAN support site as we have more information. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years, 1 month

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SWAN EBSCO group-purchase renewal finalized pricing

by SWAN Communications

I have posted on the SWAN Support site an update on the EBSCO year-4 renewal pricing. The price for the 84 participating libraries after RAILS completed its negotiation with EBSCO and clarified our final total has a lower price than had been listed in February. We have added some detail on how the purchase formula is created step-by-step. The news post is linked below: https://support.swanlibraries.net/news/2023-03/94175 Watch for announcements on the database selection that will start April 24th! Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 1 month

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Comics Plus Discount Offer and Demo

by SWAN Communications

Good afternoon member libraries, Comics Plus is offering a discount for SWAN public libraries, both renewing and new libraries, who sign up by June 1, 2023. Please see our news post for more information, including how to register for the demo on Thursday, April 6, 2023: https://support.swanlibraries.net/news/2023-03/94164 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years, 1 month

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Aspen release 23.03 is live

by SWAN Communications

Good morning member libraries, The Aspen 23.03 release is live. This release includes enhancements to search filters, purchase suggestions, and custom cover uploads. See our news post for more information: https://support.swanlibraries.net/news/2023-03/94150 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years, 1 month

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BLUEcloud Services Down (3/6/2023)

by SWAN Communications

BLUEcloud Services are currently down. Please refer to our Known Issue<https://support.swanlibraries.net/issue/94147> for updates. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years, 1 month

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SWAN Quarterly meeting 3/2/23 agenda & packet posted

by SWAN Communications

Hello SWAN library directors & administrators- The agenda and meeting packet for this Thursday, March 2nd membership meeting is posted for you. You can access these PDF documents from the meeting link below: https://support.swanlibraries.net/meeting/92371 This meeting will be held in-person at the Oak Brook Public Library and will include a membership vote on the SWAN budget for the upcoming year. The meeting will be live-streamed for those unable to attend in person, however, the approval vote must be conducted in-person. The meeting includes presentations on the following topics: * Aspen Discovery's mobile app & SWAN plans for evaluation * MessageBee project progress report * EBSCO online subscription database renewal * Updates to SWAN's Online Learning system * Upcoming SWAN Board election If you are unable to attend but would still like to have your library vote on the budget, you can send a substitute to vote on behalf of the library. Just let me know in advance. Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 2 months

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EBSCO database group-purchase subscription year-4 renewal details

by SWAN Communications

Hello member library directors, administrators, e-content specialists: The pricing for the SWAN group-purchase of EBSCO subscription database package was presented at the Committee of the Whole membership meeting last week on February 7th. That pricing is included in the meeting packet, and I have pulled out that pricing which is linked directly to the news post below which has all the details. https://support.swanlibraries.net/news/2023-02/94116 Any public library participating currently will automatically be included in the year-4 renewal. If you would like your library to withdraw from the group purchase arrangement, please submit your library's opt-out by February 24th, end of the day. The link to withdraw is in the news post above. If you have questions about this, you can reach out to SWAN E-Resources Consultant Olivia Montolin via olivia(a)swanlibraries.net or directly with me, Aaron Skog via aaron(a)swanlibraries.net Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 2 months

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Patron PIN to be Required for ComicsPlus

by SWAN Communications

Beginning March 1 PINs will be required to access ComicsPlus. Additional information is available in our news post<https://support.swanlibraries.net/news/2023-02/94094>. Michael Szarmach Systems Administrator, Information Technology & Systems Support michael(a)swanlibraries.net<mailto:michael@swanlibraries.net> * 630-326-8929 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 2 months

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**CRITICAL** 1/30 - Symphony Reindexing - Cataloging Freeze

by SWAN Communications

SWAN Member Libraries, Cataloging, and Acquisitions Staff: Over the weekend, we encountered several errors within our overnight processing reports. Malformed records caused our ADUText report to fail, resulting in the removal of approximately 430,000 records from our indexes. These records need to be reindexed before they're fully searchable. We have temporarily increased our maximum concurrent reports to allow us to rebuild the index without significantly impacting our daily report schedule. You may experience slower than normal searching throughout the reindexing process. Affected items are not retrievable by title or ISBN. They may still be retrieved by using a Title Control Number browse search. While the reindexing is running, we are implementing a partial acquisitions and cataloging freeze. You may continue to: * Edit any record that is fully searchable * Add, edit, or discard items * Run cataloging overlay reports that match on Title Control Number Please refrain from: * Running acquisitions and cataloging load reports that match on ISBN or UPC * Adding new bibliographic records We will continue to update the Known Issue<https://support.swanlibraries.net/issue/94068> as we have more information. Once we have verified that the reindexing has concluded successfully and verified database integrity, we will notify via SWANcom that the partial cataloging freeze has been lifted. Thank you for your patience. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years, 3 months

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SWAN Committee of the Whole meeting 2/7/2023 agenda & packet now available

by SWAN Communications

Hello Library Directors & Administrators- SWAN will host a virtual meeting on Tuesday, February 7th at 10 a.m. via Zoom to present next year's budget, membership fees, and EBSCO database group-purchase renewal. The meeting Zoom link, agenda, and packet are available on the link below. https://support.swanlibraries.net/meeting/94055 This meeting will be recorded and posted. Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 3 months

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Monday 1/30 - Record indexing issues still occurring

by SWAN Communications

SWAN Member Libraries & Cataloging Staff: Over the weekend, our ADUText report, which handles our daily record maintenance and processing, terminated abnormally. We worked with SirsDynix to resolve the issue and although we made good progress, it appears we are still experiencing issues today. If you come across errors with specific records, please email a list to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and we'll forward them to SirsiDynix for further investigation and temporary correction. A known issue<https://support.swanlibraries.net/issue/94068> has been posted to our support site and will be updated as new information becomes available. Thank you. Dave Pacin Systems Administrator, Information Technology & Systems Support dave(a)swanlibraries.net<mailto:dave@swanlibraries.net> * 630-326-8360 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 3 months

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1/28 - Possible Record Indexing Issues

by SWAN Communications

SWAN Member Libraries & Cataloging Staff: Last night, our ADUText report, which handles our daily record maintenance and processing, terminated abnormally. Due to this, you may encounter record issues throughout the day until the next successful run of the ADUText report. We're working to mitigate any record issues as soon as possible. If you come across errors with specific records, please email a list to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and we'll forward them to SirsiDynix for further investigation and temporary correction. A known issue<https://support.swanlibraries.net/issue/94068> has been posted to our support site and will be updated as new information becomes available. Thank you. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 years, 3 months

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Nightly Processing Delay

by SWAN Communications

SWAN Member Libraries, Our overnight processing is still running, leaving the rest of the processing behind schedule. That process includes: * Updating patron blocking for Fine Free libraries * Expiring holds * Auto-renewals Acquisitions and Cataloging: please wait until an all clear from us before resuming work. Circulation: you may continue work as usual, be aware some new item and patron records may not be searchable until the processing has finished. We will continue to update the Known Issue<https://support.swanlibraries.net/issue/94068> as we have more information. Vickie Totton Consultant, Information Technology Systems & Support vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714 My pronouns: she/her/hers SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 3 months

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Re: Electronic ballot for Addison Public Library now open

by SWAN Communications

Hello everyone- The approval to admit Addison Public Library crossed the required threshold of 2/3 of the membership with 71 "yes" votes. The ballot will remain open until February 22nd or if all 100 electronic ballots have been cast. I would encourage those of you that have not used the ballot system to participate! Thanks again to those of you who have participated and brought this process to a swift conclusion. Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Aaron Skog Sent: Monday, January 23, 2023 12:06 PM To: swancom(a)list.swanlibraries.net Subject: Electronic ballot for Addison Public Library now open Hello Library Directors & Administrators- The electronic ballot to approve the addition of Addison Public Library is now open. This vote will utilize the Survey & Ballot System, which sends a unique login to each of the 100 library directors or designees. I have sent that email to the 100 library representatives a few moments ago. If for some reason you have not received the email from Survey & Ballot Systems by this afternoon, please contact me directly and I will look into the administrative interface. It is possible to resend the login information or adjust the recipient. The full details of Addison's request and the SWAN Board recommendation is available on SWAN Support under a news post. You can read the recommendation within the Impact Study presented. https://support.swanlibraries.net/news/2023-01/94038 Regards, Aaron Skog Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 3 months

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Electronic ballot for Addison Public Library now open

by SWAN Communications

Hello Library Directors & Administrators- The electronic ballot to approve the addition of Addison Public Library is now open. This vote will utilize the Survey & Ballot System, which sends a unique login to each of the 100 library directors or designees. I have sent that email to the 100 library representatives a few moments ago. If for some reason you have not received the email from Survey & Ballot Systems by this afternoon, please contact me directly and I will look into the administrative interface. It is possible to resend the login information or adjust the recipient. The full details of Addison's request and the SWAN Board recommendation is available on SWAN Support under a news post. You can read the recommendation within the Impact Study presented. https://support.swanlibraries.net/news/2023-01/94038 Regards, Aaron Skog Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 years, 3 months

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