SWAN Member Libraries:
The steps put in place on Thursday have resolved the overnight processing issue, all processes over the weekend ran normally. We appreciate your patience during the investigation process, we know it was quite frustrating for everyone. If you encounter locked records, open a ticket.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Thursday, December 23, 2021 1:43 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
The overnight processing has concluded with the exception of overdue notices. The report schedule is still behind, please refrain from scheduling any unnecessary reports to allow the queue to get caught up.
Circulation: Continue work as usual
Acquisitions and Cataloging: You may resume work. Avoid scheduling new reports
Continue to report any issues by sending an email to help(a)swanlibraries.net<mailto:help@swanlibraries.net>.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Thursday, December 23, 2021 10:55 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Re: *Update* Overnight Processing Still Running
SWAN Member Libraries:
SirsiDynix has identified some problematic files from the overnight processing. They have moved the files out of the processing and restarted the process. While this will delay the reports for the day, we have decided it is best to resolve the issue before the holiday. Continue to follow the guidelines outlined in the 7:06 AM update to the Updated Known Issue<https://support.swanlibraries.net/issue/89871>.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Thursday, December 23, 2021 9:49 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
We are continuing to work with SirsiDynix on the long running nightly processing. You may work as outlined in the 7:06 AM update to the Updated Known Issue<https://support.swanlibraries.net/issue/89871>.
We will continue to update the issue as we have more information.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Wednesday, December 22, 2021 4:16 PM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
The overnight processing issue has resulted in multiple locked records. Please see the Updated Known Issue<https://support.swanlibraries.net/issue/89871> for what to do if you experience a locked record.
We will be updating the issue as we have more information, you may want to bookmark the page and revisit in the morning before starting your workday.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Wednesday, December 22, 2021 10:23 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Overnight Processing Still Running
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Libraries:
We are continuing to work with SirsiDynix on the long running nightly processing. You may work as outlined in the 7:06 AM update to the Updated Known Issue<https://support.swanlibraries.net/issue/89871>.
We will continue to update the issue as we have more information.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Wednesday, December 22, 2021 4:16 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
The overnight processing issue has resulted in multiple locked records. Please see the Updated Known Issue<https://support.swanlibraries.net/issue/89871> for what to do if you experience a locked record.
We will be updating the issue as we have more information, you may want to bookmark the page and revisit in the morning before starting your workday.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Wednesday, December 22, 2021 10:23 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Overnight Processing Still Running
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Libraries:
The overnight processing issue has resulted in multiple locked records. Please see the Updated Known Issue<https://support.swanlibraries.net/issue/89871> for what to do if you experience a locked record.
We will be updating the issue as we have more information, you may want to bookmark the page and revisit in the morning before starting your workday.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Wednesday, December 22, 2021 10:23 AM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] Overnight Processing Still Running
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Library Staff,
We are experiencing a delay in our nightly processing. Until the long-running overnight processing concludes and SWAN has sent an “all clear” update, please refrain from all WorkFlows activities except Checkout and Checkin.
SirsiDynix is currently investigating the reason for these long-running overnight maintenance reports. Throughout the morning, you are likely to encounter errors until these reports have concluded including “Hatwrapper Exception” and “Records in Use.” Additionally, many records may be unsearchable in WorkFlows by name, as this maintenance impacts our record indexing process.
Should you encounter records with errors, please make note of the records and submit a ticket to help(a)swanlibraries.net<mailto:help@swanlibraries.net>. It’s likely these errors will clear once the reports conclude, but we’ll double-check to ensure that’s the case later today.
We sincerely apologize for the delays in this processing and appreciate your patience as the reports conclude.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net<https://support.swanlibraries.net/>
There has been some recent discussion regarding the import of A/V materials not available in the United States. Please take a look at a new documentation page on our Support Site regarding this practice: https://support.swanlibraries.net/documentation/89579
We are also interested in garnering more feedback on this topic. We've started a thread in the SWAN forums if you would like to weigh in: https://forums.swanlibraries.net/t/importing-a-v-materials/1016
Finally, we are interested in collecting examples of library collection policy on imports to share with the membership. If you are interested in submitting your policy, please send a ticket to help(a)swanlibraries.net<mailto:help@swanlibraries.net>.
Scott Brandwein
Bibliographic Services Manager
scott(a)swanlibraries.net<mailto:scott@swanlibraries.net> * 630-326-7455
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello everyone,
You can catch up on the meeting of directors and administrators using the meeting archive link below. We have the meeting recording posted, along with the presentation in two formats.
https://support.swanlibraries.net/meeting/82154
If you have any questions, please feel free to reach out to me,
Regards,
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN library directors & administrators,
The agenda and packet for Thursday's meeting, December 2nd is now available. This meeting will be held virtually-you can find the link to join the meeting on the agenda.
https://support.swanlibraries.net/sites/default/files/meeting/21_12_02/8215…
We will make use of the live online voting system to approve the prior meeting minutes. SWAN will continue to use the live voting platform for the membership meetings, so make sure you get familiar with the email and login codes sent out earlier this morning. If you do not see the email from the voting system, I suggest you check your spam/junk email folder. Please contact me directly if you have any questions or require the email resent to you.
I hope you all are doing well, and I look forward to seeing you online!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Library Circulation Staff:
Please see our latest news post<https://support.swanlibraries.net/news/2021-11/88579> for complete details regarding an upcoming change to library-generic BLUEcloud Analytics logins. If you currently use a generic BLUEcloud Analytics login to access statistics and patron data, the password to this account will be changing on November 10th. The new password has provided on your library's designated logins page on the SWAN support site.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
We are happy to announce that for 2022, the Acquisitions Users group and Cataloging Users group will become one group that meets 4 times a year: Feb 10th, May 12th, Sep 8th, and Dec 8th.
This decision was based on different factors, such as topics that crossover both modules, fewer meetings for you to attend, and an opportunity to learn more about one area or the other.
With this being said, we are looking for two people to co-chair this new group. SWAN staff will be there to support you along the way and to provide help with anything you need. We will continue to host and record the meetings.
This is a great opportunity to fine-tune your acquisitions and cataloging skills and to network with your peers!
If interested, please email Scott(a)swanlibraries.net<mailto:Scott@swanlibraries.net> by November 30th.
Claudia Nickson
Consultant, Bibliographic Services
claudia(a)swanlibraries.net<mailto:claudia@swanlibraries.net> * 630-326-7303
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>