SWAN Member Libraries & Cataloging Staff:
Please be aware, last night we encountered an abnormal ADUText report, which handles our daily record maintenance and processing. That being the case, you may encounter record issues throughout the day until the next successful run of the ADUText report. These issues will most likely impact records that were added/deleted/updated yesterday and are typically in the form of "heading keys need to be indexed" errors in WorkFlows. You may see these errors when searching, modifying, or checking in/out the impacted records.
We've reached out to SirsiDynix Support with hopes to mitigate some of the record issues that may be encountered, but if you come across these records, please email a list to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and we'll forward them to SirsiDynix for further investigation and temporary correction. Otherwise, all record issues should be cleared with tonight's regularly scheduled maintenance.
A Known Issue<https://support.swanlibraries.net/issue/90453> has been posted to our support site and will be updated as new information becomes available.
Ian Nosek
Systems Administrator, Information Technology & Systems Support
ian(a)swanlibraries.net<mailto:ian@swanlibraries.net> * 630-326-5886
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello everyone,
The pricing for the SWAN group-purchase of EBSCO subscription database package was presented at the Committee of the Whole membership meeting last week on February 1st. That pricing is included in the meeting packet, and I have pulled out that pricing which is linked directly to the PDF below.
https://support.swanlibraries.net/system/files/Public/EBSCO/EBSCO%20FY23%20…
This group purchase is going into its 3rd year renewal, which starts July 1, 2022. If you would like to learn more about this subscription database package, you can read about it on the SWAN Support page:
https://support.swanlibraries.net/documentation/70949
This renewal will move forward with the current 84 participating libraries. Negotiations continue with EBSCO and RAILS to arrive at the final price for SWAN. The year-3 pricing we have shared with you already factors in a 3% increase, which we believe will be the worst-case scenario. One of the demands from EBSCO is that if a library withdraws from the SWAN group-purchase, it would not be able to rejoin at the discounted price. If your library is one of the 11 not participating in the deal, please let me know if you would like to be added back in, as we are still under negotiations. Those 11 libraries do not need to opt-out again if you wish to remain out of the deal.
Any public library participating currently will automatically be included in the year-3 renewal. If you would like your library to withdraw from the group purchase arrangement, you can do that by submitting your library's opt-out using the SWAN Support site using the web-form below. The deadline to opt-out is February 18th, end of the day.
Opt-out form (Support site login required):
https://support.swanlibraries.net/forms/80756
If you have questions about this, you can reach out to Robin Hofstetter via robin(a)swanlibraries.net<mailto:robin@swanlibraries.net> or directly with me, Aaron Skog via aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net>
This information is posted under News on SWAN Support: https://support.swanlibraries.net/news/2022-02/90430
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
To library directors & administrators-
Just a reminder that we have an open office "Director's Coffee Hour" at 1:30pm today. These are intended to be open for library directors to meet. There is no presentation-just your opportunity to get acquainted with each other or get your questions answered about SWAN.
https://www.gotomeet.me/SWANBoard/coffee-hour
You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 341-667-741
See you there!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi everyone,
The recording from this morning's presentation of next year's SWAN budget is now posted. You can also access the presentation slides and chat log from the meeting. We will be sending out a news post about the EBSCO year-3 renewal.
https://support.swanlibraries.net/meeting/90175
Regards,
Aaron Skog
Hello Library Directors & Administrators,
You are invited to a 10 a.m. meeting on February 1, 2022 to a meeting of the SWAN Board to review a draft of SWAN's upcoming budget, which includes the fiscal year 2023 membership fees. We will also review the EBSCO subscription database year-3 renewal process at the meeting.
The agenda and budget packet for that meeting can be found on the following webpage:
https://support.swanlibraries.net/meeting/90175
This meeting will be held virtually-there is no need to register in advance.
See you a few weeks!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SirsiDynix was able to resolve issues with the BLUEcloud services late last night. You should be able to access all services and receive your regularly scheduled BLUEcloud Analytics reports this morning. Please let us know if you continue to encounter any errors.
Thank you.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Tuesday, January 11, 2022 2:55 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] BLUEcloud Services Outage 1/11/2022 (Affects BCA, BC Circ, Cat, Acq, CC Payments)
SirsiDynix is currently experiencing issues with BLUEcloud services. This is affecting BLUEcloud Analytics, BLUEcloud Central, BLUEcloud commerce (including credit card payments) and BLUEcloud Mobile. Please refer to the be following known issues for updates:
https://support.swanlibraries.net/issue/90237https://support.swanlibraries.net/issue/90236
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
We have received questions regarding the ILLINET Traffic Survey and reporting interlibrary loan numbers as part of your annual reporting. Please note that the ILLINET Traffic Survey is based on a fiscal year starting with July 1. NOTE: the filing deadline for FY21 (July 1, 2020 - June 30, 2021) is March 31, 2022. If you have not completed the FY21 ILLINET Traffic Survey please do so before this deadline.
Instructions and data are updated annually and can be found on the SWAN Support Site - ILLINET Traffic Survey<https://support.swanlibraries.net/documentation/66632> page.
The ILLINET Traffic Survey for FY22 will be posted sometime in July 2022, after end of FY22. For FY22 ILLINET reporting, we will be adjusting these reports to exclude transits between main and pseudo library locations. Look for an update to this data and instructions in July 2022.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
As we juggle with an interesting start to 2022 and process the address changes supplied through the National Change of Address (NCOA) process, we are postponing the change to 7 years on inactivity on patron records as qualifying criteria.
The monthly report you receive in your BLUEcloud Analytics History Log will reflect those patron records eligible for removal the following month, if no action is taken by the library to update the patrons Last Activity Date (LAD). See our documentation on the Monthly Patron Record Purge<https://support.swanlibraries.net/documentation/87627> as a reminder of how to access these reports.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
Some libraries may need to temporarily adjust their hold policies to manage current conditions. Please remember to follow standard procedures when placing holds. Do not override any hold blocks as this will cause hold queue disruption. As libraries are facing challenges with staffing and potential closures, it is important to adhere to hold policies.
Documentation on placing holds is available on the support site at https://support.swanlibraries.net/documentation/64692.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>