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4/30 - Record indexing errors due to overnight processing issues

by SWAN Communications

SWAN Member Library Staff: Please be aware, last night we encountered an abnormal ADUText report, which handles our daily record maintenance and processing. You may encounter record issues throughout the day until the next successful run of the ADUText report. We've reached out to SirsiDynix with hopes to mitigate some of the record issues as soon as possible. If you come across errors with specific records, please email a list to help(a)swanlibraries.net<mailto:help@swanlibraries.net> and we'll forward them to SirsiDynix for further investigation and temporary correction. Please check the Known Issue for more information. https://support.swanlibraries.net/issue/94850 SWAN Library Services 915 Harger Road Ste. 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> • catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

16 hours, 41 minutes

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SWAN Board seeking candidates - nominate yourself!

by SWAN Communications

Hello SWAN library directors & administrators- The SWAN Board is calling for representation from all member library directors/administrators for three at-large positions, with terms beginning on July 1, 2025. The online form to submit the self-nomination statement is open on the SWAN Support site (login required). Information about the SWAN Board, the election timetable, and SWAN governance can be found on the SWAN Board webpage under "Information for Board Members.<https://support.swanlibraries.net/board-information/64973>" The self-nomination form will be open until Friday, May 2, 2025. Link to the self-nomination form<https://support.swanlibraries.net/form/94600> If you have any questions about the board or would like to reach out to current board members, please reach out! SWAN Board Member Library Email Term Expires Dawn Bussey Glen Ellyn Public Library dawnbussey(a)gepl.org<mailto:dawnbussey@gepl.org> July 1, 2027 Zach Musil Tinley Park Public Library zmusil(a)tplibrary.org<mailto:zmusil@tplibrary.org> July 1, 2027 Anna Wassenaar Blue Island Public Library awassenaar(a)blueislandlibrary.org<mailto:awassenaar@blueislandlibrary.org> July 1, 2025 Colleen Waltman Homewood Public Library colleenw(a)homewoodlibrary.org<mailto:colleenw@homewoodlibrary.org> July 1, 2025 Jesse Blazek Palos Heights Public Library jblazek(a)phlibrary.org<mailto:jblazek@phlibrary.org> July 1, 2025 Samantha Johnson Roselle Public Library sjohnson(a)rosellepld.org<mailto:sjohnson@rosellepld.org> July 1, 2026 Jennifer Cottrill Midlothian Public Library jcottrill(a)midlothianlibrary.org<mailto:jcottrill@midlothianlibrary.org> July 1, 2026 Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 day, 11 hours

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Partial restoration of missing checkout history in Aspen

by SWAN Communications

Good morning member libraries, The partial restoration of missing checkout history in Aspen is complete. At this time, all titles that could be restored are in patrons' histories in My Account. As a reminder of this issue, some patrons had missing titles in the catalog impacting titles checked out between January 2025 and March 2025. This issue corresponded to the server outages we experienced during that period and was resolved with our move to our new hosting and support provider in March. While we worked to restore as much lost data as we could, this is a partial restoration - some patrons may still notice missing titles. If you work with patrons who have missing titles, they can manually add titles to their history<https://support.swanlibraries.net/documentation/84949> if they wish. More details are available on the SWAN support site: https://support.swanlibraries.net/issue/94822 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 day, 13 hours

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SWAN Help Desk migration complete

by SWAN Communications

SWAN is now live on our new help desk system, powered by HaloITSM. Our staff is transferring open tickets to the new environment, and you may receive some e-mails as that process continues. You may begin sending tickets through our help desk portal, accessible here: https://swanlibraries.haloitsm.com/portal. An L2 account is required to access the portal. Also, you may continue sending tickets through help(a)swanlibraries.net<mailto:help@swanlibraries.net>. For more information, see this new post: SWAN Help Desk migration is complete<https://support.swanlibraries.net/news/2025-04/94849>. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

1 day, 16 hours

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April RB/ILL Quarterly Billing

by SWAN Communications

The Quarterly RB/ILL Billing has been published. Please visit the news post<https://support.swanlibraries.net/news/2025-04/94845> for full details. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net<https://support.swanlibraries.net/> SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

1 week

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Series pages in Aspen

by SWAN Communications

Good morning member libraries, The new series page feature is live in your Aspen catalogs. This feature replaces our previous integration with Novelist Select. Please note there is no impact on your Novelist Plus and Novelist K-8 subscriptions. We have more information available on the SWAN support site: https://support.swanlibraries.net/news/2025-04/94843 Tara Wood User Experience Manager tara(a)swanlibraries.net<mailto:tara@swanlibraries.net> * 630-326-7706 My pronouns: she/her/hers SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 week

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4/17/2025 - Record indexing errors due to overnight processing issues

by SWAN Communications

Please be aware, last night we encountered an abnormal ADUText report, which handles our daily record maintenance and processing. You may encounter record issues throughout the day until the next successful run of the ADUText report. We've reached out to SirsiDynix with hopes to mitigate some of the record issues as soon as possible. If you come across errors with specific records, please email a list to help(a)swanlibraries.net and we'll forward them to SirsiDynix for further investigation and temporary correction. A Known Issue has been posted to our support site and will be updated as new information becomes available. SWAN Library Services 915 Harger Road, Oak Brook, Illinois 60523 Email: help(a)swanlibraries.net Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net SWANcom Subscription Settings

1 week, 5 days

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New Log-in procedure for the community forums

by SWAN Communications

The SWAN community forums have been updated today to use your L2 credentials as a login instead of a separate username and password. See our news post for instructions: New Log-In procedure for the community forums<https://support.swanlibraries.net/news/2025-04/94837> The login and password you previously used will no longer work. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

4 weeks

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SWAN Board self-nomination open for interested candidates

by SWAN Communications

Hello SWAN library directors & administrators- The SWAN Board self-nomination is now open for interested candidates. https://support.swanlibraries.net/news/2025-04/94836 Information about the SWAN Board, the election timetable, and SWAN governance can be found on the link below. https://support.swanlibraries.net/board-information/64973 The self-nomination form will be open until Friday, April 25th. Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

4 weeks, 1 day

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SWAN Help Desk Launch April 29th

by SWAN Communications

Good morning member libraries, SWAN will launch our new ticketing system on April 29th. You can continue to use help(a)swanlibraries.net<mailto:help@swanlibraries.net> during and after this transition. See our news post for details and a link to view the orientation session: https://support.swanlibraries.net/news/2025-03/94835 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month

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SWAN Libraries + app updates

by SWAN Communications

Good afternoon member libraries, Several over-the-air updates have been attempted for the app, but we're not seeing signs that the app is updating automatically. Patrons may still get an automatic update of their app over the next few days if they have automatic app updates enabled on their devices. At this time, we recommend communicating to patrons that they will need to manually update the app. SWAN will post a system message banner to the web catalog as well. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month

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Aspen server migration complete

by SWAN Communications

Good morning member libraries, The Aspen server migration completed overnight, and the SWAN Libraries + app is available for an update in the app stores. If you see any messaging indicating the catalog is in maintenance mode, please refresh your browser. At this time, it does not appear that the over-the-air update for the app, which would have automatically updated the app for patrons when they open it, was successful. We will work with our support vendor today to see if another attempt is possible. If you are assisting patrons, here are instructions to manually update apps on Android<https://support.google.com/googleplay/answer/113412?hl=en> and iOS.<https://support.apple.com/guide/iphone/update-apps-iph98709f167/ios> Thank you for your patience, and if you experience any issues in the catalog please open a ticket with help(a)swanlibraries.net SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month

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Reminder: Aspen server migration Tuesday 3/25

by SWAN Communications

Good morning member libraries, Our Aspen server migration is Tuesday, March 25th. This migration will not impact access to WorkFlows or e-resources. * March 24th: SWAN will post system message banners to the catalog and app in the afternoon for patrons. * March 25th: The Aspen catalog will go into maintenance mode at 4PM. WorkFlows is not affected. * Catalog search will be available * My account functions and current item statuses will not be available * March 26th: We will go live on our new server; patrons using the app will need to update their app and re-login. We are hoping we can trigger an automatic app update for patrons when they open the app, but we don't have confirmation this is possible. SWAN will also post a message on the "old" version of the app to prompt users to update. You can read full details of the migration on the SWAN support site<https://support.swanlibraries.net/news/2025-03/94812>. If you have questions, please submit a ticket or come to our March 25th Fireside meeting<https://support.swanlibraries.net/meeting/94728>. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 1 week

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Missing titles in Aspen checkout history

by SWAN Communications

Good morning member libraries, We are seeing missing checkout history for some patrons in the catalog, impacting titles checked out from January 2025 through March 2025. Not all patrons are affected. We are investigating data restoration options with our support vendors. There are more details on our support site, which we will continue to update: https://support.swanlibraries.net/issue/94822 SWAN will also post a message banner in the My Account section of the catalog for patrons. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 2 weeks

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Aspen configuration freeze

by SWAN Communications

Good afternoon member libraries, As a reminder, an Aspen configuration freeze in preparation for the server migration began today. This means that some functionality for library staff logins has been disabled to help us speed up the migration process on migration day and reduce downtime for staff and patrons. Thank you for your patience. We have more information on the Aspen server migration and hosting changes on the SWAN support site: https://support.swanlibraries.net/news/2025-03/94812 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 2 weeks

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Resolved: The SWAN Libraries + app is down

by SWAN Communications

Good afternoon member libraries, Access to the SWAN Libraries + app and LiDA app have been restored. If you experience any issues with the apps or catalog please open a ticket to help(a)swanlibraries.net. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 3 weeks

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The SWAN Libraries + app is down

by SWAN Communications

Good morning member libraries, The SWAN Libraries + app and LiDA app are down. Aspen Discovery is up. We're tracking this known issue on our support site and working with our support vendor to resolve. https://support.swanlibraries.net/issue/94819 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 3 weeks

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SWAN FY26 Budget & membership fees approved

by SWAN Communications

Hello everyone, The budget was approved today at the Quarterly membership meeting. I have uploaded the budget and membership fees for the upcoming year starting July 1, 2025 to the budget page on SWAN Support. https://support.swanlibraries.net/about/budget The March 6, 2025 meeting presentation from this morning and recording are available from the link below. https://support.swanlibraries.net/meeting/94709 Thank you everyone that attended the meeting at Oak Brook Public Library. Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 3 weeks

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Aspen indexing issues

by SWAN Communications

Good morning member libraries, We are currently experiencing indexing issues in the catalog. Updates to records will not appear and item statuses will not update until these issues are resolved. We are working with our Aspen support and hosting vendor to resolve these issues as quickly as possible. We will update the known issue on the SWAN support site as we have more information: https://support.swanlibraries.net/issue/94816 Tara Wood User Experience Manager tara(a)swanlibraries.net<mailto:tara@swanlibraries.net> * 630-326-7706 My pronouns: she/her/hers SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 3 weeks

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Aspen server migration and changes to hosting

by SWAN Communications

Good morning member libraries, SWAN is making a change to our Aspen hosting and support, which necessitates a server migration planned for Tuesday March 25th- Wednesday March 26th. Some features in the catalog will be unavailable for staff and patrons during the migration. We have more details in our news post on the SWAN support site, and we will continue to share updates through swancom and the support site during this process. https://support.swanlibraries.net/news/2025-03/94812 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 month, 4 weeks

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SWAN 3/6/25 Quarterly meeting - budget presentation & approval

by SWAN Communications

Hello SWAN library directors & administrators- We have our first Quarterly membership meeting for 2025 next week at Oak Brook Public Library, Thursday, March 6th at 10:00 a.m. The approval of the SWAN budget will take place in person at the meeting, with a roll call vote for representative from each SWAN member library. We have the budget details in the meeting packet. Meeting agenda and packet posted on the page below. https://support.swanlibraries.net/meeting/94709 The meeting will include a presentation of the completed work of the SWAN Board Environmental Scan Task Force. This group interviewed library consortia about their experience with different ILS and data analytics platforms. The written report is in the packet. We look forward to your feedback! The meeting will include a Zoom live-stream, which you can register for in advance of the meeting. https://swanlibraries-net.zoom.us/meeting/register/tZ0qc-2spj8uEtO1vX9yUP59… Please note that online attendees will not be able to vote on the budget, per SWAN bylaws. If you have any questions, please reach out to me. Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 months

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Monthly Patron Record Purge Update

by SWAN Communications

SWAN Library Member Staff, We have delayed the move to five years of inactivity for the patron record purge until the April 15th removal process. The February and March removals will run with the settings from last year. See the News Article<https://support.swanlibraries.net/news/2025-02/94804> on the SWAN support site for more information. https://support.swanlibraries.net/news/2025-02/94804 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 months, 2 weeks

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Resolved: Checkout History Missing in Patron Accounts in Aspen and LiDA

by SWAN Communications

Good morning member libraries, Bywater Solutions completed an overnight restoration of checkout histories. You and your patrons should see their full checkout histories in the catalog this morning. If you notice any issues with your checkout history, please open a ticket<https://support.swanlibraries.net/form/94559>. SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 months, 2 weeks

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New Help Desk Orientations

by SWAN Communications

In March, SWAN is migrating to a new ticketing system and help desk platform. This month, we are hosting two information sessions to showcase the user portal, and we invite you to join us. See this news post for more information: New Help Desk Orientations<https://support.swanlibraries.net/news/2025-02/94802> SWAN Library Services 915 Harger Road, Suote 260, Oak Brook, IL 60523 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net <https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>

2 months, 2 weeks

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Update: Checkout History Missing, Aspen update this evening

by SWAN Communications

Good morning member libraries and thank you again for your patience as we work through these issues with checkout history in the Aspen catalog and app. This evening, Bywater staff will restore checkout histories from a backup and merge with recent checkouts. We are hopeful that tomorrow this issue is resolved. You can follow our updates in our known issue on the SWAN support site. https://support.swanlibraries.net/issue/94796 SWAN Library Services 915 Harger Road, Suite 260, Oak Brook, Illinois 60523 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

2 months, 2 weeks

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