March 2015 - SWANcom - swanlibraries.net

Non SWAN RB stats--February
by Edlyn LeFevour 12 Mar '15

12 Mar '15

Edlyn LeFevour SWAN Support Analyst 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5161 Fax: 630.734.5056 edlyn.lefevour(a)railslibraries.info<mailto:edlyn.lefevour@railslibraries.info> http://support.swanlibraries.net

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3/5 Quarterly Presentation Updated and Recording Online
by Aaron Skog 12 Mar '15

12 Mar '15

SWAN Libraries: The recording from last week's meeting is online: https://support.swanlibraries.net/news/2015-03-06/swan-quarterly-35-stream-… The Thursday 3/5 PowerPoint presentation available for download was updated to reflect the new dates for the suspension of technical services. If you downloaded the presentation prior to this morning, you might want to get this updated version. https://support.swanlibraries.net/sites/default/files/meeting/2015-03-05/SW… If that URL does not work, look under the SWAN Quarterly Meeting "Other File" section for Mar 5, 2015. https://support.swanlibraries.net/gov/meetings Aaron Skog SWAN Executive Director Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://www.railslibraries.info

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Catching Fire - Seeking Best Practices for Newsletter #3!
by Brande Overbey 11 Mar '15

11 Mar '15

Hello member libraries, We're hard at work on newsletter #3, and again seeking best practices, ideas, and photos to feature your library in our "Catching Fire" section! Are you doing anything out of the box to help your patrons prepare for migration? Email me your ideas and/or photos by week's end and we will include you in the upcoming newsletter! Thank you, Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN Ecommerce Update
by Aaron Skog 10 Mar '15

10 Mar '15

Library Directors/Administrators: Below is a list of the libraries we have received completed ProPay applications for the online payment system. Some of you might hear from Justin Swain at SirsiDynix to resolve any incomplete information on the application, so in order to ensure your library's readiness at the April 14 go-live of Enterprise, please respond promptly to any requests. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net 1. Acorn Public Library District 2. Alsip-Merrionette Park Public Library District 3. Bedford Park Public Library District 4. Beecher Community Library District 5. Bellwood Public Library 6. Berkeley Public Library 7. Berwyn Public Library 8. Blue Island Public Library 9. Bridgeview Public Library 10. Broadview Public Library District 11. Brookfield Public Library 12. Calumet City Public Library 13. Chicago Heights Public Library 14. Chicago Ridge Public Library 15. Cicero Public Library 16. Clarendon Hills Public Library 17. Crestwood Public Library District 18. Crete Public Library District 19. Dolton Public Library District 20. Downers Grove Public Library 21. Eisenhower Public Library District 22. Elmwood Park Public Library 23. Evergreen Park Public Library 24. Flossmoor Public Library 25. Forest Park Public Library 26. Frankfort Public Library District 27. Glenwood-Lynwood Library District 28. Grande Prairie Library District 29. Hillside Public Library 30. Hinsdale Public Library 31. Hodgkins Public Library District 32. Homewood Public Library District 33. Indian Prairie Public Library District 34. Justice Public Library District 35. La Grange Park Public Library District 36. La Grange Public Library 37. Lyons Public Library 38. Markham Public Library 39. Matteson Public Library 40. Maywood Public Library District 41. Melrose Park Public Library 42. Midlothian Public Library 43. Nancy L. McConathy Library District 44. North Riverside Public Library District 45. Northlake Public Library District 46. Oak Lawn Public Library 47. Oak Park Public Library 48. Palos Heights Public Library 49. Palos Park Public Library 50. Park Forest Public Library 51. Prairie State College 52. Prairie Trails Public Library District 53. Richton Park Public Library District 54. River Forest Public Library 55. River Grove Public Library District 56. Riverdale Public Library 57. Riverside Public Library 58. Schiller Park Public Library 59. South Holland Public Library 60. South Suburban Community College 61. Steger-South Chicago Heights Library District 62. Stickney-Forest View Library District 63. Summit Public Library District 64. Thomas Ford Memorial Library 65. Thornton Public Library 66. Tinley Park Public Library 67. University Park Public Library District 68. Westchester Public Library 69. Westmont Public Library 70. William Leonard Public Library District 71. Woodridge Public Library 72. Worth Public Library District

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Migration Memo #10: Suspension of Technical Services Activity
by Aaron Skog 10 Mar '15

10 Mar '15

SWAN Libraries: **REVISED START DATE** **PLEASE REVIEW ATTACHED MEMO** All SWAN library cataloging activity for technical services staff will be suspended starting *Wednesday April 1 at 9:00PM* through Monday April 13. Cataloging will resume with the go-live on the new Symphony system Tuesday April 14. The start of this suspension period has been moved up from Friday April 4, effectively by two whole days. We regret that this inactivity must start earlier, but after finalizing the 46 steps required to complete the data migration, it became evident that additional downtime was needed at the start of the process. The ILS data migration will be completed in two phases. The first one involves all of the 1.5 million bibliographic records, 8 million item records, all associated authority records, serial records, and acquisitions data being extracted from our current Millennium ILS and then loaded into the new Symphony ILS. We have added some additional data mapping within this process to improve some of the original data mapping SWAN staff designed in October. This has added additional processing time within our migration. The second phase of the data migration will extract the patron, checkout, bills, holds, circulation history, patron photos, and digital signatures. This is planned to begin Friday April 10 in the evening, and will end all circulation activity on the Millennium ILS until the Symphony go-live on April 14. Details on this period will be sent in a forthcoming memo. Questions about Migration Memo #10 should be sent to migrationhelp(a)swanlibraries.net<mailto:migrationhelp@swanlibraries.net> This memo is archived on the SWAN support site with the other Migration Memos: https://support.swanlibraries.net/content/migration-memos Again, we apologize for this date change. Even as early as Thursday last week at the Quarterly we announced a different start date for this event. New information and additional tasks resulted in adjusting our plans. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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Migration Bookmark #2 for Patrons Shipped
by Brande Overbey 10 Mar '15

10 Mar '15

SWAN Libraries: This week, our #2 bookmarks are coming to you for distribution to your patrons. These bookmarks will highlight to patrons the importance of "Getting Ready," namely ensuring that the information in their patron profiles are correct, and informing them of the pin change. The bookmark template and .tif files for you to print your own (or use the images for your website or newsletter) can be found here: https://support.swanlibraries.net/news/2015-03-10/migration-2-bookmark-ship… If you have any questions, comments, or feedback please let me know! I can also provide you different formats of these files if you need. Thank you to the PR committee for their hard work in creating this document! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN PR Migration Team - Newsletter #2 Now Available!
by Brande Overbey 05 Mar '15

05 Mar '15

SWAN Member Libraries: Our next issue of the SWAN migration newsletter, "The Journey Ahead," is now ready for you and your staff. You can download the PDF here: https://support.swanlibraries.net/sites/default/files/news/TheJourneyAhead0… The answers for this month's crossword puzzle can all be found using terms in newsletter #1, so we hope that you studied hard! We love feedback, so please continue to send any questions, comments, or concerns to us as you come across them. Much of the content of our material is generated by YOU, so if you'd like to see a topic covered next month, please let us know! Also, as a quick update - our second series of bookmarks just arrived from the printer today, and if you did not pick them up at Quarterly, they will be shipped to you for arrival next week. I will post again once those have shipped, with a downloadable version for those who prefer to print their own. We'll also be sharing a "New Catalog Quick Start Guide," developed by Eisenhower Public Library, for patrons as soon as it is complete, likely within the next week. As always, a huge thank you to the entire PR team for helping us with this content, and to you for lending us your staff members. We truly appreciate your support! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN Uniform Practice for Volume Field Information
by Karen Bar 05 Mar '15

05 Mar '15

In order to improve the customer experience when placing volume level holds, SWAN will be standardizing the volume field information. Effective immediately, the following will be standard practice for volume information entered into the volume field. Please note there is a space preceding the number in each example. All letters are to be uppercase. V. 1 BOOK 1 DISC 1 PART 1 Do not add "set", "season 1" or the like into the volume field for a boxed set. This should be left blank for all sets cataloged moving forward. Consultants from Innovative have begun work to clean up the volume fields in existing records. This project will convert any variations of volume, book, disc or part to the above format. SWAN Bibliographic Services staff will address additional volume field data cleanup post go-live. Migration Memo #10 will be forthcoming with additional information. Karen Bar SWAN Bibliographic Services Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5138 Fax: 630.734.5056 karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info> http://support.swanlibraries.net

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SWAN FY2016 Membership Fees and Budget Online
by Aaron Skog 05 Mar '15

05 Mar '15

SWAN Library Administrators/Directors: The fiscal year 2016 SWAN Membership Fees approved today at the 3/5 Quarterly meeting are now available online. The fees starting in July will be 13% lower than this year! Read over the document "FY2016 SWAN Budget Information & Guidelines" for details on how that was achieved. https://support.swanlibraries.net/content/swan-board-committees If you have questions, do not hesitate to contact me or a member of the SWAN Board. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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SWAN Board Election: Self-Nominations Now Open!
by Brande Overbey 05 Mar '15

05 Mar '15

SWAN Library Directors and Administrators: We are pleased to announce the start of the 2015 SWAN Board election process. SWAN will have three open at-large position on the Board starting July 1, 2015. The SWAN Board is comprised of seven library directors elected from our SWAN member libraries. Board member responsibilities include: * Acting on issues affecting the long-term future of SWAN * Monitoring SWAN's finances and the overall financial health of SWAN * Maintaining open lines of communication with the SWAN membership Since our open seats are all at-large now, any director can submit a statement of interest for this election. The goal is to have an open process and at the same time ensure that all SWAN membership is represented during elections. Any library director/administrator interested in running for the Board should fill out the form located at the link below: https://support.swanlibraries.net/news/2015-03-05/swan-board-self-nominatio… The Self-Nomination Form will be available until Friday, March 20th at 5pm CST. Our election process will run for three weeks, from Monday May 4th through Friday May 22nd. The elected board member will be announced at the June Quarterly Meeting. Please let me know if you have any questions! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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