Hello member libraries,
We're hard at work on newsletter #3, and again seeking best practices, ideas, and photos to feature your library in our "Catching Fire" section! Are you doing anything out of the box to help your patrons prepare for migration? Email me your ideas and/or photos by week's end and we will include you in the upcoming newsletter!
Thank you,
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
Library Directors/Administrators:
Below is a list of the libraries we have received completed ProPay applications for the online payment system.
Some of you might hear from Justin Swain at SirsiDynix to resolve any incomplete information on the application, so in order to ensure your library's readiness at the April 14 go-live of Enterprise, please respond promptly to any requests.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
1. Acorn Public Library District
2. Alsip-Merrionette Park Public Library District
3. Bedford Park Public Library District
4. Beecher Community Library District
5. Bellwood Public Library
6. Berkeley Public Library
7. Berwyn Public Library
8. Blue Island Public Library
9. Bridgeview Public Library
10. Broadview Public Library District
11. Brookfield Public Library
12. Calumet City Public Library
13. Chicago Heights Public Library
14. Chicago Ridge Public Library
15. Cicero Public Library
16. Clarendon Hills Public Library
17. Crestwood Public Library District
18. Crete Public Library District
19. Dolton Public Library District
20. Downers Grove Public Library
21. Eisenhower Public Library District
22. Elmwood Park Public Library
23. Evergreen Park Public Library
24. Flossmoor Public Library
25. Forest Park Public Library
26. Frankfort Public Library District
27. Glenwood-Lynwood Library District
28. Grande Prairie Library District
29. Hillside Public Library
30. Hinsdale Public Library
31. Hodgkins Public Library District
32. Homewood Public Library District
33. Indian Prairie Public Library District
34. Justice Public Library District
35. La Grange Park Public Library District
36. La Grange Public Library
37. Lyons Public Library
38. Markham Public Library
39. Matteson Public Library
40. Maywood Public Library District
41. Melrose Park Public Library
42. Midlothian Public Library
43. Nancy L. McConathy Library District
44. North Riverside Public Library District
45. Northlake Public Library District
46. Oak Lawn Public Library
47. Oak Park Public Library
48. Palos Heights Public Library
49. Palos Park Public Library
50. Park Forest Public Library
51. Prairie State College
52. Prairie Trails Public Library District
53. Richton Park Public Library District
54. River Forest Public Library
55. River Grove Public Library District
56. Riverdale Public Library
57. Riverside Public Library
58. Schiller Park Public Library
59. South Holland Public Library
60. South Suburban Community College
61. Steger-South Chicago Heights Library District
62. Stickney-Forest View Library District
63. Summit Public Library District
64. Thomas Ford Memorial Library
65. Thornton Public Library
66. Tinley Park Public Library
67. University Park Public Library District
68. Westchester Public Library
69. Westmont Public Library
70. William Leonard Public Library District
71. Woodridge Public Library
72. Worth Public Library District
SWAN Libraries:
**REVISED START DATE**
**PLEASE REVIEW ATTACHED MEMO**
All SWAN library cataloging activity for technical services staff will be suspended starting *Wednesday April 1 at 9:00PM* through Monday April 13. Cataloging will resume with the go-live on the new Symphony system Tuesday April 14.
The start of this suspension period has been moved up from Friday April 4, effectively by two whole days. We regret that this inactivity must start earlier, but after finalizing the 46 steps required to complete the data migration, it became evident that additional downtime was needed at the start of the process.
The ILS data migration will be completed in two phases. The first one involves all of the 1.5 million bibliographic records, 8 million item records, all associated authority records, serial records, and acquisitions data being extracted from our current Millennium ILS and then loaded into the new Symphony ILS.
We have added some additional data mapping within this process to improve some of the original data mapping SWAN staff designed in October. This has added additional processing time within our migration.
The second phase of the data migration will extract the patron, checkout, bills, holds, circulation history, patron photos, and digital signatures. This is planned to begin Friday April 10 in the evening, and will end all circulation activity on the Millennium ILS until the Symphony go-live on April 14. Details on this period will be sent in a forthcoming memo.
Questions about Migration Memo #10 should be sent to migrationhelp(a)swanlibraries.net<mailto:migrationhelp@swanlibraries.net>
This memo is archived on the SWAN support site with the other Migration Memos:
https://support.swanlibraries.net/content/migration-memos
Again, we apologize for this date change. Even as early as Thursday last week at the Quarterly we announced a different start date for this event. New information and additional tasks resulted in adjusting our plans.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
SWAN Libraries:
This week, our #2 bookmarks are coming to you for distribution to your patrons. These bookmarks will highlight to patrons the importance of "Getting Ready," namely ensuring that the information in their patron profiles are correct, and informing them of the pin change.
The bookmark template and .tif files for you to print your own (or use the images for your website or newsletter) can be found here: https://support.swanlibraries.net/news/2015-03-10/migration-2-bookmark-ship…
If you have any questions, comments, or feedback please let me know! I can also provide you different formats of these files if you need.
Thank you to the PR committee for their hard work in creating this document!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
SWAN Member Libraries:
Our next issue of the SWAN migration newsletter, "The Journey Ahead," is now ready for you and your staff. You can download the PDF here: https://support.swanlibraries.net/sites/default/files/news/TheJourneyAhead0…
The answers for this month's crossword puzzle can all be found using terms in newsletter #1, so we hope that you studied hard!
We love feedback, so please continue to send any questions, comments, or concerns to us as you come across them. Much of the content of our material is generated by YOU, so if you'd like to see a topic covered next month, please let us know!
Also, as a quick update - our second series of bookmarks just arrived from the printer today, and if you did not pick them up at Quarterly, they will be shipped to you for arrival next week. I will post again once those have shipped, with a downloadable version for those who prefer to print their own. We'll also be sharing a "New Catalog Quick Start Guide," developed by Eisenhower Public Library, for patrons as soon as it is complete, likely within the next week.
As always, a huge thank you to the entire PR team for helping us with this content, and to you for lending us your staff members. We truly appreciate your support!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
In order to improve the customer experience when placing volume level holds, SWAN will be standardizing the volume field information.
Effective immediately, the following will be standard practice for volume information entered into the volume field. Please note there is a space preceding the number in each example. All letters are to be uppercase.
V. 1
BOOK 1
DISC 1
PART 1
Do not add "set", "season 1" or the like into the volume field for a boxed set. This should be left blank for all sets cataloged moving forward.
Consultants from Innovative have begun work to clean up the volume fields in existing records. This project will convert any variations of volume, book, disc or part to the above format. SWAN Bibliographic Services staff will address additional volume field data cleanup post go-live.
Migration Memo #10 will be forthcoming with additional information.
Karen Bar
SWAN Bibliographic Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5138
Fax: 630.734.5056
karen.bar(a)railslibraries.info<mailto:karen.bar@railslibraries.info>
http://support.swanlibraries.net
SWAN Library Administrators/Directors:
The fiscal year 2016 SWAN Membership Fees approved today at the 3/5 Quarterly meeting are now available online. The fees starting in July will be 13% lower than this year! Read over the document "FY2016 SWAN Budget Information & Guidelines" for details on how that was achieved.
https://support.swanlibraries.net/content/swan-board-committees
If you have questions, do not hesitate to contact me or a member of the SWAN Board.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
SWAN Library Directors and Administrators:
We are pleased to announce the start of the 2015 SWAN Board election process. SWAN will have three open at-large position on the Board starting July 1, 2015. The SWAN Board is comprised of seven library directors elected from our SWAN member libraries.
Board member responsibilities include:
* Acting on issues affecting the long-term future of SWAN
* Monitoring SWAN's finances and the overall financial health of SWAN
* Maintaining open lines of communication with the SWAN membership
Since our open seats are all at-large now, any director can submit a statement of interest for this election. The goal is to have an open process and at the same time ensure that all SWAN membership is represented during elections. Any library director/administrator interested in running for the Board should fill out the form located at the link below:
https://support.swanlibraries.net/news/2015-03-05/swan-board-self-nominatio…
The Self-Nomination Form will be available until Friday, March 20th at 5pm CST. Our election process will run for three weeks, from Monday May 4th through Friday May 22nd. The elected board member will be announced at the June Quarterly Meeting.
Please let me know if you have any questions!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
