To library directors & administrators-
Just a reminder that we have an open office "Director's Coffee Hour" at 1:30pm today. These are intended to be open for library directors to meet. There is no presentation-just your opportunity to get acquainted with each other or get your questions answered about SWAN.
https://www.gotomeet.me/SWANBoard/coffee-hour
You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 341-667-741
See you there!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi everyone,
The recording from this morning's presentation of next year's SWAN budget is now posted. You can also access the presentation slides and chat log from the meeting. We will be sending out a news post about the EBSCO year-3 renewal.
https://support.swanlibraries.net/meeting/90175
Regards,
Aaron Skog
Hello Library Directors & Administrators,
You are invited to a 10 a.m. meeting on February 1, 2022 to a meeting of the SWAN Board to review a draft of SWAN's upcoming budget, which includes the fiscal year 2023 membership fees. We will also review the EBSCO subscription database year-3 renewal process at the meeting.
The agenda and budget packet for that meeting can be found on the following webpage:
https://support.swanlibraries.net/meeting/90175
This meeting will be held virtually-there is no need to register in advance.
See you a few weeks!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SirsiDynix was able to resolve issues with the BLUEcloud services late last night. You should be able to access all services and receive your regularly scheduled BLUEcloud Analytics reports this morning. Please let us know if you continue to encounter any errors.
Thank you.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Tuesday, January 11, 2022 2:55 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] BLUEcloud Services Outage 1/11/2022 (Affects BCA, BC Circ, Cat, Acq, CC Payments)
SirsiDynix is currently experiencing issues with BLUEcloud services. This is affecting BLUEcloud Analytics, BLUEcloud Central, BLUEcloud commerce (including credit card payments) and BLUEcloud Mobile. Please refer to the be following known issues for updates:
https://support.swanlibraries.net/issue/90237https://support.swanlibraries.net/issue/90236
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
We have received questions regarding the ILLINET Traffic Survey and reporting interlibrary loan numbers as part of your annual reporting. Please note that the ILLINET Traffic Survey is based on a fiscal year starting with July 1. NOTE: the filing deadline for FY21 (July 1, 2020 - June 30, 2021) is March 31, 2022. If you have not completed the FY21 ILLINET Traffic Survey please do so before this deadline.
Instructions and data are updated annually and can be found on the SWAN Support Site - ILLINET Traffic Survey<https://support.swanlibraries.net/documentation/66632> page.
The ILLINET Traffic Survey for FY22 will be posted sometime in July 2022, after end of FY22. For FY22 ILLINET reporting, we will be adjusting these reports to exclude transits between main and pseudo library locations. Look for an update to this data and instructions in July 2022.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
As we juggle with an interesting start to 2022 and process the address changes supplied through the National Change of Address (NCOA) process, we are postponing the change to 7 years on inactivity on patron records as qualifying criteria.
The monthly report you receive in your BLUEcloud Analytics History Log will reflect those patron records eligible for removal the following month, if no action is taken by the library to update the patrons Last Activity Date (LAD). See our documentation on the Monthly Patron Record Purge<https://support.swanlibraries.net/documentation/87627> as a reminder of how to access these reports.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
Some libraries may need to temporarily adjust their hold policies to manage current conditions. Please remember to follow standard procedures when placing holds. Do not override any hold blocks as this will cause hold queue disruption. As libraries are facing challenges with staffing and potential closures, it is important to adhere to hold policies.
Documentation on placing holds is available on the support site at https://support.swanlibraries.net/documentation/64692.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
SWAN Member Libraries:
The steps put in place on Thursday have resolved the overnight processing issue, all processes over the weekend ran normally. We appreciate your patience during the investigation process, we know it was quite frustrating for everyone. If you encounter locked records, open a ticket.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Thursday, December 23, 2021 1:43 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
The overnight processing has concluded with the exception of overdue notices. The report schedule is still behind, please refrain from scheduling any unnecessary reports to allow the queue to get caught up.
Circulation: Continue work as usual
Acquisitions and Cataloging: You may resume work. Avoid scheduling new reports
Continue to report any issues by sending an email to help(a)swanlibraries.net<mailto:help@swanlibraries.net>.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Thursday, December 23, 2021 10:55 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Re: *Update* Overnight Processing Still Running
SWAN Member Libraries:
SirsiDynix has identified some problematic files from the overnight processing. They have moved the files out of the processing and restarted the process. While this will delay the reports for the day, we have decided it is best to resolve the issue before the holiday. Continue to follow the guidelines outlined in the 7:06 AM update to the Updated Known Issue<https://support.swanlibraries.net/issue/89871>.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Thursday, December 23, 2021 9:49 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
We are continuing to work with SirsiDynix on the long running nightly processing. You may work as outlined in the 7:06 AM update to the Updated Known Issue<https://support.swanlibraries.net/issue/89871>.
We will continue to update the issue as we have more information.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Wednesday, December 22, 2021 4:16 PM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
The overnight processing issue has resulted in multiple locked records. Please see the Updated Known Issue<https://support.swanlibraries.net/issue/89871> for what to do if you experience a locked record.
We will be updating the issue as we have more information, you may want to bookmark the page and revisit in the morning before starting your workday.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Wednesday, December 22, 2021 10:23 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Overnight Processing Still Running
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Libraries:
We are continuing to work with SirsiDynix on the long running nightly processing. You may work as outlined in the 7:06 AM update to the Updated Known Issue<https://support.swanlibraries.net/issue/89871>.
We will continue to update the issue as we have more information.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Wednesday, December 22, 2021 4:16 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] *Update* Overnight Processing Still Running
SWAN Member Libraries:
The overnight processing issue has resulted in multiple locked records. Please see the Updated Known Issue<https://support.swanlibraries.net/issue/89871> for what to do if you experience a locked record.
We will be updating the issue as we have more information, you may want to bookmark the page and revisit in the morning before starting your workday.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>
Sent: Wednesday, December 22, 2021 10:23 AM
To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>
Subject: [SWANcom] Overnight Processing Still Running
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Libraries:
The overnight processing issue has resulted in multiple locked records. Please see the Updated Known Issue<https://support.swanlibraries.net/issue/89871> for what to do if you experience a locked record.
We will be updating the issue as we have more information, you may want to bookmark the page and revisit in the morning before starting your workday.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
From: SWAN Communications <swancom(a)list.swanlibraries.net>
Sent: Wednesday, December 22, 2021 10:23 AM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] Overnight Processing Still Running
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Libraries:
Please be aware, we're currently experiencing issues with the overnight processing. Reports are currently running and may result in some indexing errors.
For further details on the issue and updates, please refer to the Known Issues posting on our support site: https://support.swanlibraries.net/issue/89871
Vickie Totton
Consultant, Information Technology Systems & Support
vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * 630.326.8714
My pronouns: she/her/hers
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Library Staff,
We are experiencing a delay in our nightly processing. Until the long-running overnight processing concludes and SWAN has sent an “all clear” update, please refrain from all WorkFlows activities except Checkout and Checkin.
SirsiDynix is currently investigating the reason for these long-running overnight maintenance reports. Throughout the morning, you are likely to encounter errors until these reports have concluded including “Hatwrapper Exception” and “Records in Use.” Additionally, many records may be unsearchable in WorkFlows by name, as this maintenance impacts our record indexing process.
Should you encounter records with errors, please make note of the records and submit a ticket to help(a)swanlibraries.net<mailto:help@swanlibraries.net>. It’s likely these errors will clear once the reports conclude, but we’ll double-check to ensure that’s the case later today.
We sincerely apologize for the delays in this processing and appreciate your patience as the reports conclude.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net<https://support.swanlibraries.net/>
There has been some recent discussion regarding the import of A/V materials not available in the United States. Please take a look at a new documentation page on our Support Site regarding this practice: https://support.swanlibraries.net/documentation/89579
We are also interested in garnering more feedback on this topic. We've started a thread in the SWAN forums if you would like to weigh in: https://forums.swanlibraries.net/t/importing-a-v-materials/1016
Finally, we are interested in collecting examples of library collection policy on imports to share with the membership. If you are interested in submitting your policy, please send a ticket to help(a)swanlibraries.net<mailto:help@swanlibraries.net>.
Scott Brandwein
Bibliographic Services Manager
scott(a)swanlibraries.net<mailto:scott@swanlibraries.net> * 630-326-7455
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello everyone,
You can catch up on the meeting of directors and administrators using the meeting archive link below. We have the meeting recording posted, along with the presentation in two formats.
https://support.swanlibraries.net/meeting/82154
If you have any questions, please feel free to reach out to me,
Regards,
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN library directors & administrators,
The agenda and packet for Thursday's meeting, December 2nd is now available. This meeting will be held virtually-you can find the link to join the meeting on the agenda.
https://support.swanlibraries.net/sites/default/files/meeting/21_12_02/8215…
We will make use of the live online voting system to approve the prior meeting minutes. SWAN will continue to use the live voting platform for the membership meetings, so make sure you get familiar with the email and login codes sent out earlier this morning. If you do not see the email from the voting system, I suggest you check your spam/junk email folder. Please contact me directly if you have any questions or require the email resent to you.
I hope you all are doing well, and I look forward to seeing you online!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Library Circulation Staff:
Please see our latest news post<https://support.swanlibraries.net/news/2021-11/88579> for complete details regarding an upcoming change to library-generic BLUEcloud Analytics logins. If you currently use a generic BLUEcloud Analytics login to access statistics and patron data, the password to this account will be changing on November 10th. The new password has provided on your library's designated logins page on the SWAN support site.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
We are happy to announce that for 2022, the Acquisitions Users group and Cataloging Users group will become one group that meets 4 times a year: Feb 10th, May 12th, Sep 8th, and Dec 8th.
This decision was based on different factors, such as topics that crossover both modules, fewer meetings for you to attend, and an opportunity to learn more about one area or the other.
With this being said, we are looking for two people to co-chair this new group. SWAN staff will be there to support you along the way and to provide help with anything you need. We will continue to host and record the meetings.
This is a great opportunity to fine-tune your acquisitions and cataloging skills and to network with your peers!
If interested, please email Scott(a)swanlibraries.net<mailto:Scott@swanlibraries.net> by November 30th.
Claudia Nickson
Consultant, Bibliographic Services
claudia(a)swanlibraries.net<mailto:claudia@swanlibraries.net> * 630-326-7303
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Member Library Staff:
SirsiDynix will be performing planned maintenance of the eResource Central server on Tuesday, October 26th at 11:00 p.m., which will require downtime of eRC services throughout the process. The maintenance is expected to take no longer than one hour. During that time, the resources listed below will be unavailable via Enterprise and the SWAN BLUEcloud Mobile app. This issue does not affect the Aspen catalog. Additionally, Enterprise and the mobile app will remain UP and operational for all other services.
Affected eRC services via Enterprise/Mobile App:
* Hoopla
* OverDrive
* Axis 360
* Cloud Library
Unless complications arise, no further communication will be issued for this outage. We'll add any updates to the news post<https://support.swanlibraries.net/news/2021-10/88382> on the SWAN support site.
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net>
Phone: 844-SWANLIB (844-792-6542)
https://support.swanlibraries.net
<https://support.swanlibraries.net/>SWANcom Subscription Settings<https://mailman.swanlibraries.net/mailman3/lists/swancom.list.swanlibraries…>
Good afternoon -
Aspen Discovery users may have noticed that they are no longer able to place holds on specific volumes of periodicals and booksets through the Aspen interface. This is a bug we are working to resolve. In the meantime, please direct staff and patrons to place volume-level holds through Enterprise or Workflows.
You can track this issue on our Known Issues page: https://support.swanlibraries.net/issue/88333
Scott Brandwein
Bibliographic Services Manager
scott(a)swanlibraries.net<mailto:scott@swanlibraries.net> * 630-326-7455
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>