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SWAN COW Meeting at Oak Brook Public Library -- Agenda and Packet for 2/5 Now Online

by Aaron Skog

SWAN Library Directors & Administrators, The agenda and meeting packet for the Committee of the Whole meeting next Tuesday 2/5 are now available for you: https://support.swanlibraries.net/sites/default/files/meeting/19_02_05/6636… This packet includes a draft of the FY20 budget, membership fees, and six year reserves plan. We welcome your questions, comments, and feedback. The vote on the FY20 budget will be take place in person at the March 7th Quarterly meeting. Included in the packet is the SWAN strategic plan for 2019-2023, which will be presented and discussed at the meeting. You are welcome to register for this meeting in advance, using the L2 system, which will allow you to download the event to your calendar: https://www.librarylearning.info/events/?eventID=28170 *Please note this meeting will be held at the Oak Brook Public Library at 10 a.m. and not be live-streamed.* See you next week! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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Inclement Weather - Closings & Due Dates

by Dawne Tortorella

Due to the severe weather conditions and multiple closings of our SWAN libraries this week, we will be adjusting due dates. This is to assist libraries and to assure patrons that they do not need to venture out in the inclement weather to return items. Please visit the SWAN Support Site for news<https://support.swanlibraries.net/news> including details about this due date update and library closings. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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Enterprise Widget Update

by Aaron Skog

SWAN Libraries, Quick update: some good news, we re-enabled the Enterprise code "widget" which displays local library holdings in search results. Read about the issues related to this here, under the Known Issues section of our new support site: https://support.swanlibraries.net/node/66547 The SWAN Enterprise Novelist Select integration in detailed displays remains disabled for all library profiles, but we will resume work on it once we have completed the Green Hills Public Library District data load, which continues throughout today and tomorrow. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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SWAN Quarterly Billing Available

by Helen Pinder

----Please route to appropriate staff---- The January Quarterly Billing is complete and the invoices and checks will be mailed shortly from the RAILS Accounting Department. Documentation<https://support.swanlibraries.net/documentation/66269> has been written to help guide member library staff through the Billing Summary sheet<https://support.swanlibraries.net/system/files/Members/201901/012019%20Janu…> as well as the detail statement reports folder<http://na1-microstrategy.bc.sirsidynix.net/bcanalytics/asp/Main.aspx?evt=20…> accessible in BlueCloud Analytics Shared Reports. Library Directors have been provided with BCA login credentials. If you are a Director and do not have access to the BCA reports, please open a ticket at help(a)swanlibraries.net<mailto:help@swanlibraries.net>. Updated documentation<https://support.swanlibraries.net/documentation/66269> is now available to advise libraries what to do with these reports. Debits and credits for longoverde RB/ILL items have not been included in the Quarterly Billing since the August, 2017, revision to the Circulation Policy changed the reimbursement to 365 days after due date. The Custom Longoverdue Report (CLR) was not able to process these items until a cleanup of the patron database was completed. This cleanup was necessary to ensure the bills created by the CLR "belong" to the patron's library. The cleanup was not completed in time for the October, 2018, Quarterly Billing which means your current billing contains six months' worth of debits/credits instead of three. Please wait until you receive your statement before making payments or requesting a credit. Thank you, Helen Pinder Analyst, Member Services helen(a)swanlibraries.net<mailto:helen@swanlibraries.net> * (630)326-8716 SWAN Library Services 800 Quail Ridge Dr, Westmont, Il 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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Inclement Weather Closings/Delayed Open 1/25

by Lauren Levaggi

SWAN Member Library Staff: Due to inclement weather conditions 1/25/19, several libraries have reported closures and delayed openings. We'll track any notifications of these closures via the SWAN support site posting<https://support.swanlibraries.net/news/2019-01/66579>. If your library has scheduled a closure or late opening, please let us know by emailing help(a)swanlibraries.net<mailto:help@swanlibraries.net>. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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LSS closed 1/25

by Lauren Levaggi

SWAN Libraries - The Lansing Public Library will be closed Friday, 1/25 due to inclement weather. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL, 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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**RESOLVED** Long Running Maintenance Report - AM 1/23

by Ian Nosek

SWAN Member Library Staff: The long-running overnight maintenance reports have concluded. While it may take some time for our regular report schedule to catch up, staff and patrons should no longer encounter any errors while using WorkFlows or other software that interacts with the database. In order to ensure that our scheduled reports get back on track, please refrain from scheduling any non-essential reports until later today. If you encounter any further errors while interacting with the system, please notify SWAN support by opening a ticket. Thank you for your patience! -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Swancirc <swancirc-bounces(a)list.swanlibraries.net> On Behalf Of Steven Schlewitt Sent: Wednesday, January 23, 2019 7:27 AM To: swancirc(a)list.swanlibraries.net; swancom(a)list.swanlibraries.net Subject: [Swancirc] Long Running Maintenance Report - AM 1/23 SWAN Member Library Staff: We're currently monitoring a long-running overnight maintenance report, ADUText, which is creating significant delays to the morning report schedule. This report is processing a higher volume of records due to the addition of Green Hills migration data, and could extend later into the morning. As ADUText and the subsequent RebuildItem report process, you may encounter several errors: * "Heading keys need to be indexed" when accessing an item record * Item records are unsearchable by title (but can be accessed by Standard Number) * Various general indexing errors when accessing or attempting to catalog item records All items should be searchable without errors in Enterprise, and any WorkFlows errors should resolve as these two reports conclude. We apologize for these delays and will send an update as soon as the reports conclude. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ _______________________________________________ Swancirc mailing list Swancirc(a)list.swanlibraries.net<mailto:Swancirc@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swancirc

6 years, 8 months

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Long Running Maintenance Report - AM 1/23

by Steven Schlewitt

SWAN Member Library Staff: We're currently monitoring a long-running overnight maintenance report, ADUText, which is creating significant delays to the morning report schedule. This report is processing a higher volume of records due to the addition of Green Hills migration data, and could extend later into the morning. As ADUText and the subsequent RebuildItem report process, you may encounter several errors: * "Heading keys need to be indexed" when accessing an item record * Item records are unsearchable by title (but can be accessed by Standard Number) * Various general indexing errors when accessing or attempting to catalog item records All items should be searchable without errors in Enterprise, and any WorkFlows errors should resolve as these two reports conclude. We apologize for these delays and will send an update as soon as the reports conclude. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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Inclement Weather Closings Today 1/22

by Lauren Levaggi

SWAN Member Library Staff: Due to inclement weather conditions 1/22/19, several libraries have reported closures. We'll track any notifications of these closures via the SWAN support site posting<https://support.swanlibraries.net/news/2019-01/66575>. If your library has scheduled a closure or late opening, please let us know by emailing help(a)swanlibraries.net<mailto:help@swanlibraries.net>. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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Frankfort Public Library Closing Early

by Samantha Dietel

The Frankfort Public Library will be closing early today at 5 p.m. due to inclement weather and icy conditions. Samantha Dietel Consultant, Member Services samantha(a)swanlibraries.net<mailto:samantha@swanlibraries.net> * (630) 326-8647 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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Enterprise Search Results Holdings Update

by Dawne Tortorella

Follow our Known Issues log for all system updates - https://support.swanlibraries.net/help/known-issues We are anxious to restore the Enterprise search results display with library holdings. Please know that we assess the ability to coordinate with other projects on a daily basis and this remains a high priority for resolution. Currently SirsiDynix has started the process of loading Green Hills bibliographic, patron, and circulation data in preparation for the January 29th go-live date. To avoid problems with this data load, we are not able to turn this display on in Enterprise until the data load is complete. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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Library closing early

by Crystal Vela

Justice Public Library District at noon today due to weather / icy conditions. They will reopen Wednesday 1/23 at 9:30 tomorrow morning. Crystal Vela Consultant, Member Services crystal(a)swanlibraries.net<mailto:crystal@swanlibraries.net> * (630)326-8059 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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Library Closing Early

by Crystal Vela

Town and Country Public Library will be closing at 1:00 today due to inclement weather. Crystal Vela Consultant, Member Services crystal(a)swanlibraries.net<mailto:crystal@swanlibraries.net> * (630)326-8059 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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MDS closed due to no heat 1/21

by Dawne Tortorella

The Midlothian Public Library will be closed Monday, January 21st due to no heat in the building. They plan to reopen on Tuesday, January 22nd. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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Inclement Weather Closings/Delayed Open on 1/19

by Steven Schlewitt

SWAN Member Library Staff: Due to inclement weather conditions this morning, several libraries have reported closures or delayed openings. We'll track any notifications of these closures via the SWAN support site posting<https://support.swanlibraries.net/news/2019-01/66574>. If your library has scheduled a closure or late opening, please let us know by emailing help(a)swanlibraries.net<mailto:help@swanlibraries.net>. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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OBD opening at Noon 1/19

by Dawne Tortorella

The Oak Brook Public Library will open at 12:00 PM on Saturday, 1/19 due to the weather. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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TPS closed 1/19

by Dawne Tortorella

Due to inclement weather conditions and for the safety of visitors and staff, the Tinley Park Public Library will be closed January 19, 2019. The library plans to resume regular hours on Sunday, January 20. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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CTS late opening

by Lauren Levaggi

SWAN Libraries - The Crete Public Library will be opening late at 12pm on Saturday, January 19th, due to weather conditions. Depending on the condition of the roads in the morning, an all-day closure is tentative. SWAN Library Services 800 Quail Ridge Drive, Westmont, IL, 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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*UPDATE* EDI File Transmission Errors

by Vickie Totton

You are now free to run your EDI File Transmission (edisend) reports. If your report fails, please check the FTP_PASS field in the EDI Address tab. If the FPT_PASS field is set to NO, change it to YES and re-run your report. If it continues to fail, submit a help ticket. Vickie Totton Consultant, Member Services vickie(a)swanlibraries.net<mailto:vickie@swanlibraries.net> * (630)326-8714 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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EDI File Transmission Errors

by webmaster＠swanlibraries.net

6 years, 8 months

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*Important Update* WorkFlows Continued Outages on 1/15

by Steven Schlewitt

SWAN Member Library Staff: The Symphony WorkFlows server appears to be stable after our recent round of troubleshooting. That being the case, we've reenabled all SIP2 and Web Services functions to increase the overall system load, so all library SIP2 ports are now open. Additionaly, all WorkFlows services are currently functioning as expected. We've also lifted the freeze on acquisitions. Please feel free to begin processing acquisitions at any time. To retain the correct report configuration, you'll need to unsuspend the acquisitions reports relating to your library. Please refer to the support site documentation<https://support.swanlibraries.net/documentation/66566> for additional information on how to unsuspend or reschedule those reports. If you are still having difficulty connecting to the WorkFlows server or have encountered any other system anomalies, please open a new ticket by emailing help(a)swanlibraries.net<mailto:help@swanlibraries.net>. Thank you for your continued support and please continue to watch SWANcom for updates. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 2:45 PM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net>; 'swancirc(a)list.swanlibraries.net' <swancirc(a)list.swanlibraries.net> Subject: *Please Login Now* WorkFlows Continued Outages on 1/15 SWAN Member Library Staff: The Symphony/WorkFlows server is back online and available for logins. Please login normally at your earliest convenience. Once again, we are continuing to troubleshoot, so we may experience additional outages our slowness during the afternoon. We'll send additional updates via SWANcom and support site post<https://support.swanlibraries.net/news/2018-12/66379> as information becomes available. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 2:00 PM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: *Planned Outage at 2pm* WorkFlows Continued Outages on 1/15 The Symphony/WorkFlows planned outage is starting now. Please proceed in Offline Mode<https://support.swanlibraries.net/documentation/64828> for any basic circulation functions. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 1:10 PM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: *Planned Outage at 2pm* WorkFlows Continued Outages on 1/15 SWAN Member Library Staff: We've planned an outage of the Symphony/WorkFlows server at 2pm today to further test a system configuration and correct an issue with print label templates. During that time, WorkFlows, SIP, and Enterprise Web Services functions will be inaccessible. Please be prepared to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> beginning at 2pm until further notice. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 11:56 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; 'swancirc(a)list.swanlibraries.net' <swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net>> Subject: *Please Login Now* WorkFlows Continued Outages on 1/15 SWAN Member Library Staff: The Symphony/WorkFlows server is back online and available for logins. Please login normally at your earliest convenience. We continue to troubleshoot issues relating to SIP and the system load, so we may experience additional outages our slowness during the afternoon. We'll send additional updates via SWANcom and support site post<https://support.swanlibraries.net/news/2018-12/66379> as information becomes available. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 10:16 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: WorkFlows Continued Outage on 1/15, 10:15am - *Please use Offline* SWAN Member Library Staff: We're currently experiencing an outage of the Symphony server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and continue to work to find a resolution to these ongoing issues. We appreciate your continued patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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*Please Login Now* WorkFlows Continued Outages on 1/15

by Steven Schlewitt

SWAN Member Library Staff: The Symphony/WorkFlows server is back online and available for logins. Please login normally at your earliest convenience. Once again, we are continuing to troubleshoot, so we may experience additional outages our slowness during the afternoon. We'll send additional updates via SWANcom and support site post<https://support.swanlibraries.net/news/2018-12/66379> as information becomes available. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 2:00 PM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net>; swancirc(a)list.swanlibraries.net Subject: *Planned Outage at 2pm* WorkFlows Continued Outages on 1/15 The Symphony/WorkFlows planned outage is starting now. Please proceed in Offline Mode<https://support.swanlibraries.net/documentation/64828> for any basic circulation functions. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 1:10 PM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: *Planned Outage at 2pm* WorkFlows Continued Outages on 1/15 SWAN Member Library Staff: We've planned an outage of the Symphony/WorkFlows server at 2pm today to further test a system configuration and correct an issue with print label templates. During that time, WorkFlows, SIP, and Enterprise Web Services functions will be inaccessible. Please be prepared to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> beginning at 2pm until further notice. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 11:56 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; 'swancirc(a)list.swanlibraries.net' <swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net>> Subject: *Please Login Now* WorkFlows Continued Outages on 1/15 SWAN Member Library Staff: The Symphony/WorkFlows server is back online and available for logins. Please login normally at your earliest convenience. We continue to troubleshoot issues relating to SIP and the system load, so we may experience additional outages our slowness during the afternoon. We'll send additional updates via SWANcom and support site post<https://support.swanlibraries.net/news/2018-12/66379> as information becomes available. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 10:16 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: WorkFlows Continued Outage on 1/15, 10:15am - *Please use Offline* SWAN Member Library Staff: We're currently experiencing an outage of the Symphony server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and continue to work to find a resolution to these ongoing issues. We appreciate your continued patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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*Planned Outage at 2pm* WorkFlows Continued Outages on 1/15

by Steven Schlewitt

SWAN Member Library Staff: We've planned an outage of the Symphony/WorkFlows server at 2pm today to further test a system configuration and correct an issue with print label templates. During that time, WorkFlows, SIP, and Enterprise Web Services functions will be inaccessible. Please be prepared to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> beginning at 2pm until further notice. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 11:56 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net>; 'swancirc(a)list.swanlibraries.net' <swancirc(a)list.swanlibraries.net> Subject: *Please Login Now* WorkFlows Continued Outages on 1/15 SWAN Member Library Staff: The Symphony/WorkFlows server is back online and available for logins. Please login normally at your earliest convenience. We continue to troubleshoot issues relating to SIP and the system load, so we may experience additional outages our slowness during the afternoon. We'll send additional updates via SWANcom and support site post<https://support.swanlibraries.net/news/2018-12/66379> as information becomes available. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 10:16 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: WorkFlows Continued Outage on 1/15, 10:15am - *Please use Offline* SWAN Member Library Staff: We're currently experiencing an outage of the Symphony server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and continue to work to find a resolution to these ongoing issues. We appreciate your continued patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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Label Templates Missing

by Dawne Tortorella

Libraries have reported that label templates are missing. We are working on this issue now and will report back when restored.

6 years, 8 months

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*Please Login Now* WorkFlows Continued Outages on 1/15

by Steven Schlewitt

SWAN Member Library Staff: The Symphony/WorkFlows server is back online and available for logins. Please login normally at your earliest convenience. We continue to troubleshoot issues relating to SIP and the system load, so we may experience additional outages our slowness during the afternoon. We'll send additional updates via SWANcom and support site post<https://support.swanlibraries.net/news/2018-12/66379> as information becomes available. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 15, 2019 10:16 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net>; swancirc(a)list.swanlibraries.net Subject: WorkFlows Continued Outage on 1/15, 10:15am - *Please use Offline* SWAN Member Library Staff: We're currently experiencing an outage of the Symphony server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and continue to work to find a resolution to these ongoing issues. We appreciate your continued patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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WorkFlows Continued Outage on 1/15, 10:15am - *Please use Offline*

by Steven Schlewitt

SWAN Member Library Staff: We're currently experiencing an outage of the Symphony server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and continue to work to find a resolution to these ongoing issues. We appreciate your continued patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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Update on SWAN Server Migration, End of Business 1/14

by Aaron Skog

SWAN Member Library Staff-- I wanted to update everyone on the status of the new server supporting Symphony. The SWAN IT has been updating the support website throughout the day, so make sure to keep this URL open and refreshed throughout the day tomorrow. Server Migration Update: https://support.swanlibraries.net/news/2018-12/66379 The good news This server is well-provisioned and responding in the way we expected. Libraries will be happy with the difference once we have stabilized our configuration. We have positioned ourselves for Symphony to be stable for the rest of the evening. *Start your Tuesday as normal, and watch for updates via SWANcom and the SWAN support website.* The bad news Throughout the day today, SWAN's Symphony server experienced huge spikes in server load which caused WorkFlows connections to drop. We have identified a probable cause related to the SIP2 service. The SIP2 service SWAN provides libraries is well over 100 connections. These are connections to self-checks, automated material handlers, PC Reservation, MyPC, etc. We regret that these systems have been affected by the server migration. We are examining the SIP configuration library by library, and have randomized the reactivation of SIP connections as we work through them. Acquisitions Symphony Reports remain disabled today, but we are looking towards allowing these reports to be run after we regroup in the morning. Support staff will continue to monitor the system throughout the evening. Thank you for your patience and we appreciate your support. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 8 months

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*Update* WorkFlows Outages on 1/14

by Steven Schlewitt

SWAN Member Library Staff: We've again disabled SIP2 connectivity as we continue to troubleshoot. If possible, please leave your SIP devices connected to the server (do not power them off), and we may need to review that traffic in our logs. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Monday, January 14, 2019 1:07 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: *Monitoring* WorkFlows Continued Outage on 1/14, 12pm - Please Sign In Now Importance: High SWAN Member Library Staff: The Symphony server is again stable and we're running additional monitoring processes to further troubleshoot. Please feel free to login to WorkFlows again now. We've also reenabled SIP connectivity. We may see additional spikes this afternoon, so please be prepared to use Offline Mode<https://support.swanlibraries.net/documentation/64828> should you get disconnected abruptly. Thank you for your continued patience as we work through the issue. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Swancirc <swancirc-bounces(a)list.swanlibraries.net<mailto:swancirc-bounces@list.swanlibraries.net>> On Behalf Of Steven Schlewitt Sent: Monday, January 14, 2019 12:07 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net> Subject: [Swancirc] WorkFlows Continued Outage on 1/14, 12pm - *Please use Offline* Importance: High SWAN Member Library Staff: We're currently seeing another load spike on the server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and are working with SirsiDynix engineers to find a resolution. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ _______________________________________________ Swancirc mailing list Swancirc(a)list.swanlibraries.net<mailto:Swancirc@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swancirc

6 years, 8 months

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*Monitoring* WorkFlows Continued Outage on 1/14, 12pm - Please Sign In Now

by Steven Schlewitt

SWAN Member Library Staff: The Symphony server is again stable and we're running additional monitoring processes to further troubleshoot. Please feel free to login to WorkFlows again now. We've also reenabled SIP connectivity. We may see additional spikes this afternoon, so please be prepared to use Offline Mode<https://support.swanlibraries.net/documentation/64828> should you get disconnected abruptly. Thank you for your continued patience as we work through the issue. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Swancirc <swancirc-bounces(a)list.swanlibraries.net> On Behalf Of Steven Schlewitt Sent: Monday, January 14, 2019 12:07 PM To: swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net; swancirc(a)list.swanlibraries.net Subject: [Swancirc] WorkFlows Continued Outage on 1/14, 12pm - *Please use Offline* Importance: High SWAN Member Library Staff: We're currently seeing another load spike on the server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and are working with SirsiDynix engineers to find a resolution. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ _______________________________________________ Swancirc mailing list Swancirc(a)list.swanlibraries.net<mailto:Swancirc@list.swanlibraries.net> http://list.railslibraries.info/cgi-bin/mailman/listinfo/swancirc

6 years, 8 months

1
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WorkFlows Continued Outage on 1/14, 12pm - *Please use Offline*

by Steven Schlewitt

SWAN Member Library Staff: We're currently seeing another load spike on the server. Please proceed to use WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> as we continue to troubleshoot. We sincerely apologize for the inconvenience and are working with SirsiDynix engineers to find a resolution. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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*Resolved* SWAN Server Migration Issues on 1/14

by Steven Schlewitt

Just to further clarify - the Symphony/WorkFlows server is now accessible. Please login to WorkFlows normally. SIP2 connectivity (for AMH, self-check, PC reservation) is currently down, but we'll be opening the connection again shortly. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Monday, January 14, 2019 9:53 AM To: swancom(a)list.swanlibraries.net; swancom(a)list.swanlibraries.net; swantech(a)list.swanlibraries.net Subject: *Resolved* SWAN Server Migration Issues on 1/14 *Please Use Offline* SWAN Member Library Staff: We believe to have pinpointed the issue that caused our early morning load spike. We've reopened connections to WorkFlows, but continue to troubleshoot issues with the SIP2 service. Please login to WorkFlows as usual and await further updates regarding the SIP2 service. Thank you for your patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: SWANcom <swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net>> On Behalf Of Rudy Host Sent: Monday, January 14, 2019 8:47 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] SWAN Server Migration Issues *Please Use Offline* SWAN Member Library Staff: We are currently experiencing some high load issues with the Symphony server. Please use offline mode while we investigate the problem. We will send an update when we have more information and when it is safe to log in normally. Thank you for your patience throughout the migration process. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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*Resolved* SWAN Server Migration Issues on 1/14 *Please Use Offline*

by Steven Schlewitt

SWAN Member Library Staff: We believe to have pinpointed the issue that caused our early morning load spike. We've reopened connections to WorkFlows, but continue to troubleshoot issues with the SIP2 service. Please login to WorkFlows as usual and await further updates regarding the SIP2 service. Thank you for your patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: SWANcom <swancom-bounces(a)list.swanlibraries.net> On Behalf Of Rudy Host Sent: Monday, January 14, 2019 8:47 AM To: swancom(a)list.swanlibraries.net Subject: [SWANcom] SWAN Server Migration Issues *Please Use Offline* SWAN Member Library Staff: We are currently experiencing some high load issues with the Symphony server. Please use offline mode while we investigate the problem. We will send an update when we have more information and when it is safe to log in normally. Thank you for your patience throughout the migration process. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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SWAN Server Migration Issues *Please Use Offline*

by Rudy Host

SWAN Member Library Staff: We are currently experiencing some high load issues with the Symphony server. Please use offline mode while we investigate the problem. We will send an update when we have more information and when it is safe to log in normally. Thank you for your patience throughout the migration process. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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*Concluded Successfully* SWAN Server Migration on Jan 13th

by Steven Schlewitt

SWAN Member Library Staff: We've successfully completed our server infrastructure migration to the cloud! The new SWAN Symphony server in the Microsoft Azure Cloud has finished the regularly scheduled overnight maintenance reports and is now available for use. A few things to note: * Please login to WorkFlows and perform all functions as usual. No further downtime is expected today. Additionally, we will not need to use Offline this morning. * Acquisitions departments - we'll be performing some additional testing later this morning before reenabling acquisitions reports. Please watch for an update later this morning. * Our report schedule is currently on-track, with most reports running as scheduled. * All regularly scheduled reports will run as expected today. This includes autorenewals, patron notices, and clean holds shelf. * BLUECloud Analytics statistics may be delayed by one day. We expect this will be caught up tomorrow (Tuesday) morning. * All Enterprise, payment, and authentication services are operating as expected, with the exception of item availability in the search display due to ongoing troubleshooting. * The new server uses the hostname api.in.swanlibraries.net (same as our previous server). As long as your WorkFlows client is pointing to this hostname, you'll login to the server as usual. * No changes are needed to SIP2 devices or software referring to the current hostname. We'll send additional SWANcoms and news posts if any substantial issues arise, so please continue to watch throughout the day. Additionally, if you encounter any issues or oddities, please send them to help(a)swanlibraries.net<mailto:help@swanlibraries.net> so that we can investigate further. Thank you for your patience throughout the migration process. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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*Starting Now* SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM

by Steven Schlewitt

SWAN Member Library Staff: The SWAN Symphony server migration is underway! We’ll send an update via SWANcom and support site post<https://support.swanlibraries.net/news/2018-12/66379> when our overnight work has completed, likely early tomorrow morning. As a reminder, please be prepared to start the morning with WorkFlows in Offline Mode<https://support.swanlibraries.net/documentation/64828> unless we give the all-clear prior. Thank you for your continued patience. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Friday, January 11, 2019 9:16 AM To: 'swancom(a)list.swanlibraries.net' <swancom(a)list.swanlibraries.net>; 'swantech(a)list.swanlibraries.net' <swantech(a)list.swanlibraries.net>; 'swancirc(a)list.swanlibraries.net' <swancirc(a)list.swanlibraries.net> Subject: *Reminder* SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM SWAN Member Library Staff: Just another quick reminder for this weekend’s server infrastructure migration. Please refer to the original news posting<https://support.swanlibraries.net/news/2018-12/66379> for the full details. A couple of quick notes for this reminder: * Please remember to freeze acquisitions processing today after 12pm and for the remainder of the weekend to avoid order issues. We’ll send a SWANcom as soon as acquisitions is clear to resume following the migration. * Access to digital materials through services such as Overdrive, Axis360, and Hoopla will be unavailable during the migration process. Materials checked out this weekend prior to the Sunday/6pm migration may be cached and remain available with select digital services, however. Look for our next SWANcom just prior to the start of the migration on Sunday. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: Steven Schlewitt Sent: Tuesday, January 8, 2019 8:57 AM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net>; swantech(a)list.swanlibraries.net<mailto:swantech@list.swanlibraries.net>; 'swancirc(a)list.swanlibraries.net' <swancirc(a)list.swanlibraries.net<mailto:swancirc@list.swanlibraries.net>> Subject: *Reminder* SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM Importance: High SWAN Member Library Staff: We’re on-schedule for this weekend’s server infrastructure migration! Please review our original posting<https://support.swanlibraries.net/news/2018-12/66379> and email help(a)swanlibraries.net<mailto:help@swanlibraries.net> if you have any questions or encounter any issues. To reiterate our quick notes relating to the migration: * Migration starts at 6pm on Sunday, January 13th and extends into the early morning of Monday, January 14th. * SWAN staff will send a SWANcom in the morning of January 14th to give the “all clear” to login and begin using the migrated server. * This migration will require a FREEZE of all Acquisitions services on Friday, January 11th at 12pm, that extends through to the completion of the migration. * Acquisitions performed during the freeze period will potentially cause order issues. * No WorkFlows client updates or hostname changes are necessary to accommodate this change. * SIP2-based PCReservation libraries should verify that their server is referencing the hostname and not the IP address. This feature is available in PCReservation 4.5+ * Monday, January 14th’s morning report schedule WILL experience delays due to the shift of overnight maintenance. * Please avoid scheduling unnecessary reports until the schedule has caught up. * BLUECloud Analytics statistics will likely be one day off. These will catch up on Tuesday, Jan 15th. * Library staff may need to start Monday, January 14th using Offline mode<https://support.swanlibraries.net/documentation/64828> if the migration takes us into the morning. * *NEW: We strongly recommend having your IT staff or contractors available and on-site on Monday the 14th as some libraries may need internal network/routing changes that cannot be performed by SWAN IT staff. * *NEW: SWAN will be implementing a new volume email service this week (prior to the migration) to help us better control and monitor email notification success from the new environment. * This new service should not require any changes by the library or patron, but we’ll issue further notice if email spam rules or anything of the sort will need to be modified to accommodate. We’ll issue an additional reminder SWANcom later this week and a notice when the migration begins. Additionally, be sure to watch SWANcom on the morning of the 14th for the all-clear to login. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> <swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net>> On Behalf Of webmaster(a)swanlibraries.net<mailto:webmaster@swanlibraries.net> Sent: Wednesday, December 5, 2018 2:24 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM Message from sender: From the SWAN Support Website: Published on SWAN (https://support.swanlibraries.net) ________________________________ SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM 12/05/2018 - 14:23 - by Steven Schlewitt SWAN Member Library Staff: We’re at the last milestone of the SWAN server infrastructure migration project! On Sunday, January 13th at 6pm, SWAN IT will work with SirsiDynix engineers to migrate our server data to the new server infrastructure host in the Microsoft Azure Cloud. This migration could take the entire evening into Monday morning, so please check SWANcom and the SWAN support site first thing on Monday morning prior to your initial login. Unlike the past two milestones in this project, no additional work will be required on the library’s side to accommodate this change. SWAN IT staff are currently wrapping up the coordination of VPN changes with the Network Self-Maintainer libraries, but the Symphony WorkFlows server will continue to use the hostname, api.in.swanlibraries.net and will continue to be accessible exclusively over the SWAN VPN. Some changes to the traffic routing on your library network may be needed – an upcoming benchmark of our new environment will help to determine if this is at all necessary. The Important Details: What? Symphony server Cloud migration When? Begins at 6pm. on Sunday, January 13th concluding the morning of Monday, January 14th. (Migration is scheduled after library hours) Who is Impacted? Primarily overnight/online patrons and potentially early morning library staff * Circulation/Reference Staff: Potentially use WorkFlows in Offline mode on Monday, January 14th unless the all-clear is given prior to open. * Cataloging/Tech Services Staff: Observe the Acquisitions freeze from Friday, January 11th until notified via SWANcom (expectedMonday, January 14th). * Information Technology Staff: If you are a Self-Maintenance VPN library, Rudy Host will be reaching out to you (if he hasn’t already) to configure a new VPN. Additionally, your library may need to adjust network traffic routes if any changes have been made internally in your library (not present on your Sonicwall). Otherwise for libraries with Sonicwalls managed by SWAN IT, the necessary changes should already be in-place. * Patrons: Will be unable to access My Account, Item Availability, Payments, and Holds functions in Enterprise during the migration. Service Availability During the Migration (after 6pm on Sunday the 13th) * Symphony/WorkFlows Server * No access to SIP2 or Web Services 3rd Party Vendor Integrations (databases, electronic media) * No access to SIP2 Hardware/Software Integration (AMH, self-check, PC reservation, print release) * No access to WorkFlows * Enterprise * Full access to current item records and searching (cached data) * No access to My Account features * No access to place holds * No access to commerce/payment functions * No access to item availability * BLUEcloud Applications * Full access to BLUEcloud Analytics * Full access to BCA report functions * Statistics from November 7th, 8th will not be accessible until later in the week * BCA Reports will be generated and emailed as scheduled * No access to Bookmyne * No access to MobileCirc Quick Notes… * Migration starts at 6pm on Sunday, January 13th and extends into the early morning of Monday, January 14th. * SWAN staff will send a SWANcom in the morning of January 14th to give the “all clear” to login and begin using the migrated server. * This migration will require a FREEZE of all Acquisitions services on Friday, January 11th at 12pm, that extends through to the completion of the migration. * Acquisitions performed during the freeze period will potentially cause order issues. * No WorkFlows client updates or hostname changes are necessary to accommodate this change. * SIP2-based PCReservation libraries should verify that their server is referencing the hostname and not the IP address. This feature is available in PCReservation 4.5+ * Monday, January 14th’s morning report schedule WILL experience delays due to the shift of overnight maintenance. * Please avoid scheduling unnecessary reports until the schedule has caught up. * BLUECloud Analytics statistics will likely be one day off. These will catch up on Tuesday, Jan 15th. * Library staff may need to start Monday, January 14th using Offline mode<https://support.swanlibraries.net/documentation/64828> if the migration takes us into the morning. Server Environment Test Announcement Watch SWANcom later this week for an announcement and details of a test of the new server environment. The test will take place on Thursday, December 13th between 10am-12pm and will require each library to perform a few simple WorkFlows functions in the new server environment and submit a FormSite survey. Questions or comments? Please contact SWAN Support If you have any questions, comments, or run into any difficulties on the day of the migration, please email help(a)swanlibraries.net<mailto:help@swanlibraries.net> to create a ticket in the SWAN support system or contact SWAN Support directly by calling 844-SWANLIB (844-792-6542) and dial 0 for immediate assistance. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ ________________________________ Source URL: https://support.swanlibraries.net/news/2018-12/66379

6 years, 8 months

1
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*Reminder* SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM

by Steven Schlewitt

SWAN Member Library Staff: We’re on-schedule for this weekend’s server infrastructure migration! Please review our original posting<https://support.swanlibraries.net/news/2018-12/66379> and email help(a)swanlibraries.net<mailto:help@swanlibraries.net> if you have any questions or encounter any issues. To reiterate our quick notes relating to the migration: * Migration starts at 6pm on Sunday, January 13th and extends into the early morning of Monday, January 14th. * SWAN staff will send a SWANcom in the morning of January 14th to give the “all clear” to login and begin using the migrated server. * This migration will require a FREEZE of all Acquisitions services on Friday, January 11th at 12pm, that extends through to the completion of the migration. * Acquisitions performed during the freeze period will potentially cause order issues. * No WorkFlows client updates or hostname changes are necessary to accommodate this change. * SIP2-based PCReservation libraries should verify that their server is referencing the hostname and not the IP address. This feature is available in PCReservation 4.5+ * Monday, January 14th’s morning report schedule WILL experience delays due to the shift of overnight maintenance. * Please avoid scheduling unnecessary reports until the schedule has caught up. * BLUECloud Analytics statistics will likely be one day off. These will catch up on Tuesday, Jan 15th. * Library staff may need to start Monday, January 14th using Offline mode<https://support.swanlibraries.net/documentation/64828> if the migration takes us into the morning. * *NEW: We strongly recommend having your IT staff or contractors available and on-site on Monday the 14th as some libraries may need internal network/routing changes that cannot be performed by SWAN IT staff. * *NEW: SWAN will be implementing a new volume email service this week (prior to the migration) to help us better control and monitor email notification success from the new environment. * This new service should not require any changes by the library or patron, but we’ll issue further notice if email spam rules or anything of the sort will need to be modified to accommodate. We’ll issue an additional reminder SWANcom later this week and a notice when the migration begins. Additionally, be sure to watch SWANcom on the morning of the 14th for the all-clear to login. Thank you. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ From: swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net> <swancom-bounces(a)list.swanlibraries.net<mailto:swancom-bounces@list.swanlibraries.net>> On Behalf Of webmaster(a)swanlibraries.net<mailto:webmaster@swanlibraries.net> Sent: Wednesday, December 5, 2018 2:24 PM To: swancom(a)list.swanlibraries.net<mailto:swancom@list.swanlibraries.net> Subject: [SWANcom] SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM Message from sender: From the SWAN Support Website: Published on SWAN (https://support.swanlibraries.net) ________________________________ SWAN Server Migration on Sunday, Jan 13th from 6pm through Jan 14th AM 12/05/2018 - 14:23 - by Steven Schlewitt SWAN Member Library Staff: We’re at the last milestone of the SWAN server infrastructure migration project! On Sunday, January 13th at 6pm, SWAN IT will work with SirsiDynix engineers to migrate our server data to the new server infrastructure host in the Microsoft Azure Cloud. This migration could take the entire evening into Monday morning, so please check SWANcom and the SWAN support site first thing on Monday morning prior to your initial login. Unlike the past two milestones in this project, no additional work will be required on the library’s side to accommodate this change. SWAN IT staff are currently wrapping up the coordination of VPN changes with the Network Self-Maintainer libraries, but the Symphony WorkFlows server will continue to use the hostname, api.in.swanlibraries.net and will continue to be accessible exclusively over the SWAN VPN. Some changes to the traffic routing on your library network may be needed – an upcoming benchmark of our new environment will help to determine if this is at all necessary. The Important Details: What? Symphony server Cloud migration When? Begins at 6pm. on Sunday, January 13th concluding the morning of Monday, January 14th. (Migration is scheduled after library hours) Who is Impacted? Primarily overnight/online patrons and potentially early morning library staff * Circulation/Reference Staff: Potentially use WorkFlows in Offline mode on Monday, January 14th unless the all-clear is given prior to open. * Cataloging/Tech Services Staff: Observe the Acquisitions freeze from Friday, January 11th until notified via SWANcom (expectedMonday, January 14th). * Information Technology Staff: If you are a Self-Maintenance VPN library, Rudy Host will be reaching out to you (if he hasn’t already) to configure a new VPN. Additionally, your library may need to adjust network traffic routes if any changes have been made internally in your library (not present on your Sonicwall). Otherwise for libraries with Sonicwalls managed by SWAN IT, the necessary changes should already be in-place. * Patrons: Will be unable to access My Account, Item Availability, Payments, and Holds functions in Enterprise during the migration. Service Availability During the Migration (after 6pm on Sunday the 13th) * Symphony/WorkFlows Server * No access to SIP2 or Web Services 3rd Party Vendor Integrations (databases, electronic media) * No access to SIP2 Hardware/Software Integration (AMH, self-check, PC reservation, print release) * No access to WorkFlows * Enterprise * Full access to current item records and searching (cached data) * No access to My Account features * No access to place holds * No access to commerce/payment functions * No access to item availability * BLUEcloud Applications * Full access to BLUEcloud Analytics * Full access to BCA report functions * Statistics from November 7th, 8th will not be accessible until later in the week * BCA Reports will be generated and emailed as scheduled * No access to Bookmyne * No access to MobileCirc Quick Notes… * Migration starts at 6pm on Sunday, January 13th and extends into the early morning of Monday, January 14th. * SWAN staff will send a SWANcom in the morning of January 14th to give the “all clear” to login and begin using the migrated server. * This migration will require a FREEZE of all Acquisitions services on Friday, January 11th at 12pm, that extends through to the completion of the migration. * Acquisitions performed during the freeze period will potentially cause order issues. * No WorkFlows client updates or hostname changes are necessary to accommodate this change. * SIP2-based PCReservation libraries should verify that their server is referencing the hostname and not the IP address. This feature is available in PCReservation 4.5+ * Monday, January 14th’s morning report schedule WILL experience delays due to the shift of overnight maintenance. * Please avoid scheduling unnecessary reports until the schedule has caught up. * BLUECloud Analytics statistics will likely be one day off. These will catch up on Tuesday, Jan 15th. * Library staff may need to start Monday, January 14th using Offline mode<https://support.swanlibraries.net/documentation/64828> if the migration takes us into the morning. Server Environment Test Announcement Watch SWANcom later this week for an announcement and details of a test of the new server environment. The test will take place on Thursday, December 13th between 10am-12pm and will require each library to perform a few simple WorkFlows functions in the new server environment and submit a FormSite survey. Questions or comments? Please contact SWAN Support If you have any questions, comments, or run into any difficulties on the day of the migration, please email help(a)swanlibraries.net<mailto:help@swanlibraries.net> to create a ticket in the SWAN support system or contact SWAN Support directly by calling 844-SWANLIB (844-792-6542) and dial 0 for immediate assistance. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/ ________________________________ Source URL: https://support.swanlibraries.net/news/2018-12/66379

6 years, 8 months

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Delay with Yahoo/AOL patron emails

by Steven Schlewitt

SWAN Member Library Staff: We're currently experiencing issues delivering emails to patrons with Yahoo or AOL email addresses. We're submitted cases with both Yahoo and our volume email service to seek resolution and are currently awaiting response. This issue impacts all checkout receipts, bills, and other notices sent from our Symphony server on January 8th or 9th. While none of these emails have been lost, they're currently being deferred or delayed from delivery on the Yahoo email servers. Once the issue has been resolved, all emails should be delivered to the respective patron accounts. We apologize for the inconvenience and will update the Known Issue<https://support.swanlibraries.net/node/66559> as soon as additional information becomes available. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 8 months

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Public Web Browser (PWB) 2019 License Now Available From RAILS

by webmaster＠swanlibraries.net

6 years, 8 months

1
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Lansing New Phone System (Sat, 1/12)

by Dawne Tortorella

Oh Saturday, January 12th, Lansing Public Library will be installing a new phone system. Incoming calls will be answered by Unique, but those calls will not be transferred to the library until the system cut-over is complete. The only expected day of phone outage is Jan 12th.

6 years, 8 months

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High Demand Holds

by Dawne Tortorella

Please do not run any High Demand Holds reports in Workflows without a Pick-up library and User Library selected. Libraries are running these reports without library selections causing the report server to be tied up for long periods of time. This prevents other reports from running. Our support site provides assistance in configuring the report settings - https://support.swanlibraries.net/documentation/64736 Due to multiple libraries running these reports without library settings, we will be looking at alternatives to this report including password-protecting the report so that it can only be scheduled by SWAN support.

6 years, 8 months

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2019 SWAN Calendars - Available

by Dawne Tortorella

Happy 2019! We have received the 2019 SWAN calendars. These will be available for distribution at our upcoming membership meetings. Please see the SWAN 2019 list of meetings and events in L2 - https://www.librarylearning.info/tags/?SWAN2019 If your library is unable to attend any upcoming SWAN events, please contact us if you would like calendars so we can arrange a pick-up.

6 years, 9 months

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Thomas Ford (TFS) Closed Jan 7-18th

by Dawne Tortorella

The Thomas Ford Memorial Library (TFS) will be closed Monday, January 7th through Friday, January 18th. For additional information, visit the library's website for updates on their renovation - http://fordlibrary.org/renovation-closure SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 9 months

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Status update for Enterprise and Workflows issues

by Tara Wood

Good afternoon member libraries, We are still working to resolve the issues with Enterprise and increases in server load averages. At the moment we have left the holdings displays disabled, and we plan to leave them disabled through the weekend. With the holdings displays disabled, Enterprise and Workflows are stable and patrons are able to log into their accounts and use hold functions. Our priority is to make sure patrons can access the most important services while we troubleshoot these issues and keep Workflows up and running for staff. We are waiting for an update from SirsiDynix just a little later today, but we do not have an ETA as to when these issues will be resolved. Thank you for your patience and we will continue to update this issue on the support site today and over the weekend if there are any changes in status. https://support.swanlibraries.net/node/66547

6 years, 9 months

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*Update* Intermittent Enterprise Outages and WorkFlows Slowdowns

by Steven Schlewitt

SWAN Member Library Staff: A quick update to our intermittent Enterprise outages and Symphony/WorkFlows slowdown issues. We're continuing to see influxes of Web Services calls to the Symphony server, which have resulted in intermittent Enterprise outages and occasional performance spikes on the Symphony/WorkFlows server. These issues first arose December 26th and 27th, and had subsided until this afternoon. To troubleshoot further, we temporarily disabled Web Services access on Enterprise for several hours today, which impacted My Account logins, Item Availability, and Holds placement. Those functions have since been restored and are expected to remain online throughout the evening. Fortunately, this troubleshooting has gotten us much closer to pinpointing the source of the issue and we will continue to investigate and monitor the situation throughout the week. This ongoing investigation and intermittent outages have been noted to patrons as a banner on all Enterprise profiles. Additionally, you can track new updates to the case via the support site posting<https://support.swanlibraries.net/node/66547>. In the meantime, we expect that significant Symphony/WorkFlows slowdowns should largely have subsided, so the majority of the continued impact will be on Enterprise. We thank you for your continued patience as we work to resolve this issue. -- SWAN Library Services 800 Quail Ridge Drive - Westmont, IL 60559 Email: help(a)swanlibraries.net<mailto:help@swanlibraries.net> Phone: 844-SWANLIB (844-792-6542) https://support.swanlibraries.net/

6 years, 9 months

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Library holdings on the search results page disabled

by Tara Wood

Good morning member libraries, We continue to experience problems with Enterprise adversely affecting Symphony Workflows. We have disabled library holdings on search results until this problem is resolved. Updates will be tracked on our Support Site Known Issues - https://support.swanlibraries.net/node/66547 Look for updates here as we know more.

6 years, 9 months

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Custom Longoverdue Report (CLR) Processing

by webmaster＠swanlibraries.net

6 years, 9 months

1
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SWAN System Disruptions

by Dawne Tortorella

We continue to experience problems with Enterprise adversely affecting Symphony Workflows. Updates will be tracked on our Support Site Known Issues - https://support.swanlibraries.net/node/66547 Look for updates here as we know more.

6 years, 9 months

1
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Symphony & Enterprise Slowdown

by webmaster＠swanlibraries.net

6 years, 9 months

1
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Clean Holds Shelf reports available

by Dawne Tortorella

The Clean Holds Shelf reports have completed as of 9:18 AM. Due to holiday closures, these reports may be longer than normal. Also, over the next two days (Friday, 12/28 and Saturday, 12/29) there may be a delay in receiving these reports in the morning. We will announce any delays past 10 AM on these reports over the next two days.

6 years, 9 months

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Clean Holds Shelf Report Delayed

by webmaster＠swanlibraries.net

6 years, 9 months

1
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