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SWAN Board Meeting 10/24 Packet Now Online
by Aaron Skog 21 Oct '16

21 Oct '16

SWAN Board Members: The packet for the meeting on Monday 1:30pm is now online. The combined PDF is 39 pages. https://support.swanlibraries.net/sites/default/files/meeting/2016-10-24/pa… For some of you, the information within the packet will look familiar, as it was covered in previous meetings. What I have done is updated everything budget related to the most current information available, and created some new documents to help answer as many of the questions relayed to us. I will forward this packet on to the other guests who have been invited or indicated interest in attending. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 125 Tower Drive, Burr Ridge, IL 60527 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Working on Special Board Meeting Packet
by Aaron Skog 21 Oct '16

21 Oct '16

SWAN Board, I am finishing up an information packet for the meeting scheduled Monday afternoon. I hope to have it posted around noon today. Also, I have heard that Carol Dawe (LINC Executive Director), Dawne Tortorella (MAGIC Director), Dawn Bussey (Director of Glen Ellyn Public Library/LINC), and Sandra Hill (Director of the Villa Park Public Library/LINC Board President) will be in attendance at the scheduled meeting. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 125 Tower Drive, Burr Ridge, IL 60527 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Special Meeting
by Brande Overbey 18 Oct '16

18 Oct '16

Exported from L2 10/18/2016 2:26:25 PM. For more information, please consult: http://www.librarylearning.info

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SWAN Board Special Meeting 10/24/16 - Meeting Agenda Posted
by Brande Overbey 18 Oct '16

18 Oct '16

Hello SWAN Board and guests: We have confirmed that the best date for our meeting will be Monday, October 24th at 1:30pm. The special board meeting agenda is also now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2016-10-24/ag… Aaron is hard at work preparing an information packet for you, which will be sent out via separate email as soon as it is ready. This meeting will be largely discussion to prepare for the November 1st Committee of the Whole meeting. Please let us know if you have any questions. Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 *Please note my new email address and phone number* SWAN Library Services 125 Tower Drive, Burr Ridge, IL 60527 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Open Board Seat
by Rich Wolff 17 Oct '16

17 Oct '16

Hi All, With David's resignation, we now have an open board seat that will expire in July 2017. The bylaws for appointing a new board member are as follows, "SECTION 11. VACANCY AND REMOVAL OF BOARD MEMBERS. The Board shall declare a vacancy in the office of Board member when an elected or appointed Board member declines, fails, or is ineligible or unable to serve. Absence without cause from three regular board meetings within any one year period shall be a basis for declaring a vacancy. If a Board member vacates office the Board shall appoint a replacement to complete the term." For our meeting on 11/18/16, I ask that you submit to me a name of an administrator you feel can fill the open seat. I would like their names no later than 11/11/18. Will we will then review the candidates at the meeting and appoint someone to fill the open seat. Before you submit a name, please make sure that you speak with the person to ensure that they really want to be considered. We don't need seven names, but I hope to gather a few. Thanks for your consideration, I look forward to hearing back from you and please make sure that you only reply to me. Rich Sent from my iPad Sent from my iPad

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Special Board Meeting
by Rich Wolff 17 Oct '16

17 Oct '16

Hi Everyone, I asked Aaron and Brande to schedule a special board meeting so that all of us would be on the same page for the COW meeting. I also asked them to include Jamie in them poll as she is a member of the Swan Futures Task Force committee. I would also like her to join me at the table when we meet at the COW meeting with the loss of David. Thank you for your prompt response to the poll and I would like to spend our time at the meeting reviewing the answers to the membership questions that were raised at the board meeting. Have a good week! Rich Sent from my iPad

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SWAN Board Quorum
by Aaron Skog 14 Oct '16

14 Oct '16

SWAN Board, Stacy Wittmann will not be able to attend the meeting tomorrow at 1:30pm. This means that in order for the meeting to take place we need a quorum of the four board representatives. I confirmed with Doug Losey he will attend. I wanted to alert the remaining board members in case you had noted that Doug he originally indicated in the meeting poll he would not be available. In the event that one of you *cannot* attend, please reply-all to this email. Otherwise I will assume we are all set for the meeting in Burr Ridge. Carol Dawe from LINC will be in attendance. Julie Milovac from Downers was interested in the meeting, so she might attend as an additional guest. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 125 Tower Drive, Burr Ridge, IL 60527 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 10/14 Agenda and Packet Posted
by Aaron Skog 11 Oct '16

11 Oct '16

SWAN Board, The agenda and packet are now posted online for this Friday's meeting at 1:30 pm. https://support.swanlibraries.net/sites/default/files/meeting/2016-10-14/ag… Packet: we are trying out a new numbering of packet exhibits, so refer to the footer on the packet. The goal is to make this numbering easier to see on Apple devices. For some reason the method we have used would not show up. I hope this is an improvement. https://support.swanlibraries.net/sites/default/files/meeting/2016-10-14/pa… I believe Carol Dawe from LINC will be in attendance. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 125 Tower Drive, Burr Ridge, IL 60527 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Re: [SWANboard] October SWAN Board Meeting
by Aaron Skog 03 Oct '16

03 Oct '16

SWAN Board, I will arrange a Doodle poll help us determine an alternate meeting date for October’s meeting. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> • (630)326-7022 SWAN Library Services 125 Tower Drive, Burr Ridge, IL 60527 swanlibraries.net<https://www.swanlibraries.net/> • catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Tiffany Verzani [mailto:tverzani@elmwoodparklibrary.org] Sent: Friday, September 30, 2016 1:19 PM To: David Seleb <d.seleb(a)oppl.org> Cc: Aaron Skog <aaron(a)swanlibraries.net>; James Deiters <jdeiters(a)olpl.org>; Stacy Wittmann <WittmannS(a)eisenhowerpld.org>; Doug Losey <dlosey(a)hillsidelibrary.org>; Brande Overbey <brande.overbey(a)railslibraries.info>; Rich Wolff <r_wolff(a)tplibrary.org> Subject: Re: October SWAN Board Meeting I'm available any other morning that week and the following week, Oct 24, 25, 27. I have a conflict the 21st but I was just going to have Alec miss his play school that day, so if others can't change, I can make it the 21st. -Tiffany On Fri, Sep 30, 2016 at 12:25 PM, David Seleb <d.seleb(a)oppl.org<mailto:d.seleb@oppl.org>> wrote: Aaron: Hello! I have a schedule conflict on Friday, October 21. If you and the other board members think that we could reschedule our meeting for another day, great. If not, you will all have to do without me. David David J. Seleb, Executive Director, Oak Park Public Library Main Library | 834 Lake Street | Oak Park, IL 60301 d.seleb(a)oppl.org <mailto:dseleb@oppl.org> | p 708.697.6911 | f 708.697.6917 oppl.org<http://www.oppl.org/> | Facebook<http://www.facebook.com/oakparkpubliclibrary> | Twitter<http://www.twitter.com/davidjseleb> | Apps<http://oppl.org/about/services/mobile-apps> | News<http://oppl.org/about/library-news> -- Tiffany Verzani Library Director Elmwood Park Public Library 1 Conti Parkway, Elmwood Park, IL 60707 708-395-1230 tverzani(a)elmwoodparklibrary.org<mailto:tverzani@elmwoodparklibrary.org>

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Batavia's Email Regarding Approval to Join SWAN
by Aaron Skog 23 Sep '16

23 Sep '16

SWAN Board, I thought you might want to see the email written by the Batavia Public Library Director George Scheetz and sent to his library staff. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)734-5122 SWAN Library Services 125 Tower Drive, Burr Ridge, IL 60527 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: George H. Scheetz [mailto:gscheetz@bataviapubliclibrary.org] Sent: Wednesday, September 21, 2016 3:58 PM Subject: SWAN Hi Folks... At its regular meeting yesterday evening, the Board of Library Trustees authorized the Batavia Public Library to join SWAN as a member library. In particular, the Board adopted "An Ordinance Providing for the Execution of an Intergovernmental Agreement Authorizing Membership in the System Wide Automated Network (SWAN)" (Ordinance 2016-007), which, in effect, approved an "Intergovernmental Agreement Establishing the System Wide Automated Network ('SWAN') and Authorizing Membership in SWAN." The SWAN Board will take action to accept Batavia's membership-and the membership of the other LINC member libraries-in early 2017. As noted previously, the proposed merger of LINC with SWAN (System Wide Automated Network) will culminate in the dissolution of LINC in 2018. I recommended (to the Board) approval of the Intergovernmental Agreement with SWAN for the following reasons:- * LINC is no longer sustainable and will dissolve in mid-2018, regardless of any action taken by Batavia. * In the absence of LINC, Batavia has two options: (1) stand alone, which is not a fiscally viable option, or (2) join another consortium. * SWAN is the best and most practical option for Batavia, for reasons of geography, support services, and cost. (Batavia's costs will decrease as a result of a migration to SWAN.) * SWAN is an LLSAP and receives a variety of grants from the Illinois State Library (via RAILS). LINC is not an LLSAP and thus is not eligible for Illinois State Library grants. * LINC is applying (on behalf of its member libraries) for membership grants from SWAN to cover the shared costs of migration, such as migration fees assessed by SirsiDynix. Finally, and perhaps most importantly, Batavia's patrons will have access to over 10.5 million items in nearly 100 libraries. Best regards, George P.S. Supplementary Information:- * The "system" in System Wide Automated Network was originally the Suburban Library System, which (in 2004) merged with the Chicago Library System to form the Metropolitan Library System. In 2011, the Metropolitan Library System merged with four other systems to form the Reaching Across Illinois Library System (RAILS). * The Reaching Across Illinois Library System (RAILS) was formed in 2011 through the merger of the Alliance Library System (ALS), the DuPage Library System (DLS), the Metropolitan Library System (MLS), the North Suburban Library System (NSLS), and the Prairie Area Library System (PALS). * Each system operated its own LLSAP (Local Library System Automation Program)-or integrated library system (ILS)-which were (and still are) eligible for grants from the Illinois State Library. Nearly 25 years ago, Batavia and several other public libraries left MAGIC (Multitype Automation Group in Cooperation), the LLSAP operated by the DuPage Library System, to form LINC (Library Integrated Network Consortium), which was organized on 26 November 1991. * SWAN is an LLSAP and receives a variety of grants from the Illinois State Library (via RAILS). LINC is not an LLSAP and thus is not eligible for Illinois State Library grants. "You must do what you think you cannot do. "-Eleanor Roosevelt ---------- George H. Scheetz Director Batavia Public Library District

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