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Swan Membership Feedback
by Rich Wolff 16 Feb '17

16 Feb '17

Hi All, Attached is a list of feedback from the last COW and Quarterly meetings. Please bring a copy to the meeting tomorrow. It is my fault that it wasn't included in the packet. See you in the morning. Rich Richard A. Wolff, Administrator Tinley Park Public Library 17851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

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SWAN Board 2/17/17 Meeting Packet Posted
by Brande Overbey 14 Feb '17

14 Feb '17

SWAN Board Members: The Friday, February 17th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2017-02-17/pa… The packet is 54 pages long. This month we will have our final pre-vote budget review, a review of SWAN committees, and discussion regarding payment of SWAN bills and check signing. We also have our yearly SWAN bylaws review; rather than include the entire bylaws document again in the board packet, you can find our most up to date version here: https://support.swanlibraries.net/sites/default/files/gov/SWAN%20By-Laws%20… We hope to conclude the meeting by lunch time, so we do not anticipate providing lunch at the meeting. If anything changes I can always call in an order if needed. See you on Friday! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 *Please note my new email address, address and phone number* SWAN Library Services 800 Quail Ridge Drive, Westmont IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Retreat
by Brande Overbey 07 Feb '17

07 Feb '17

Agenda and details to follow when they are available. We will have light breakfast snacks and beverages, and have lunch catered in. Thank you!

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SWAN Board Retreat: Doodle Poll
by Brande Overbey 06 Feb '17

06 Feb '17

Hello SWAN Board: I am working with facilitator Kathryn Deiss to find a day for our SWAN Board retreat, as mentioned at last month's meeting. She is largely booked up in March but I've put together a Doodle poll with dates that work with her and Aaron's schedule. This would be held at Quail Ridge, and the meeting would likely run 9am-3pm with meals served. Please respond to the poll when you get a chance and I will send out a meeting invite once we have everything firmed up: http://doodle.com/poll/qkck49ksu923xfen Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 *Please note my new email address, address and phone number* SWAN Library Services 800 Quail Ridge Drive, Westmont IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN FY18 Budget Packet for COW Meeting 2/7
by Aaron Skog 01 Feb '17

01 Feb '17

SWAN Board, I have completed the budget using the feedback provided at the January SWAN Board meeting, including: * Various suggested edits to the budget narrative, including some background in staffing * Personnel lines only including the two new positions * Adjusted the health insurance expenses based on recently completed payroll and two new positions * Updated capital expenditures worksheet The SWAN fees section was not included in the SWAN Board packet last month. I have included it for this packet. I intend to post this packet tomorrow, 2/1 and share the meeting agenda and packet via SWANcom. I apologize if this feels a bit last minute and you wanted to review it longer. If you can provide me any feedback before noon tomorrow I can work it into the final version for the COW. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 *Please note my new email address and phone number* *Our new business address as of December 12, 2016* SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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ALA Mid-Winter: FOLIO Seminar
by Aaron Skog 16 Jan '17

16 Jan '17

SWAN Board Members, If any of you are planning on attending ALA Mid-Winter, this seminar might be interesting to attend. Rob McGee (RMG) was the ILS search consultant SWAN utilized. Description below my signature line. FOLIO is the new open source ILS platform that is being spearheaded by EBSCO. https://www.folio.org/ Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 *Please note my new email address and phone number* *Our new business address as of December 12, 2016* SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> NEWS RELEASE: RMG Consultants, Inc., 15 January 2017, Chicago RMG's 2017 ALA/Midwinter Presidents' Seminar: The View from the Top Friday January 20, 2:00 p.m. - 4:00 p.m. Atlanta, Georgia World Congress Center GWCC A312 Will FOLIO inspire a new era of collaboration and interoperability among library industry systems, services, and customers - and with publishers? Will FOLIO's Open Source Applications Architecture and Components be used in product development with other library services platforms? * Will FOLIO be adapted and developed by library industry companies as well as libraries? * Would leveraging FOLIO free company resources for meaningful innovation in new library services? These questions and topics are posed for RMG's Annual Presidents' Seminar at which library industry company leaders are asked to consider possibilities perhaps invited by FOLIO. Will FOLIO's Open Source Applications Architecture Inspire a Catch-Up and Go-Ahead, Across-the-Library-Industry Automation Era with Improved Interoperability among Companies, Systems, and Services; Easy, Simple, and Satisfying Library User Experiences with Content Discovery and Delivery; and New Solutions, Services, and Apps from Libraries, Consortia, Open Library Communities, Companies, and Entrepreneurs? Will Diverse, Collaborating, and Competing Library Communities and Companies Leverage a Common Open Source Microservices-Driven Core/Platform (think Apache Software Foundation, Linux, Android, App Stores) to the Advantage of All? Can the Library Industry create a Global Library EcoSystem of Services and Software to benefit Library Users Worldwide? The following panelists will be asked to lead-off with brief explanations (2-to-3 minutes each) of the basics: Neil Block What is FOLIO - and the roles of EBSCO and Index Data? Michael Winkler What are the Open Library Foundation & Open Library Environment? Todd Carpenter What is NISO - and will FOLIO spur new standards? Sebastian Hammer What's library-industry-new in FOLIO's technology concepts? RMG Library Industry Challenge (from the 2014 RMG Seminar) Vision Statements for easy, simple, and satisfying user experiences to find and use licensed and open content. The Library provides its readers, viewers, listeners, gamers, and tactile users with the content they want in the languages and formats they prefer: print, electronic, audio, multimedia, interactive, tactile. 1. Single-search discovery of relevant content in all formats (print, electronic, audio, multimedia, interactive, tactile) and languages to granular levels, e.g. article - chapter - quotation - verse - image 1.1 Library-owned, licensed, rented, and borrowed content 1.2 State-library provided databases and other e-resources 1.3 Government documents 1.4 Open e-content from curated sources, including * Curated web sites * Digital Public Library of America * Internet Archive * Project Gutenberg * Others 1.5 Commercially provided content available through pay-on-demand arrangements between suppliers and libraries for purchase and rental of * e- and p- books available through arrangements for Patron Driven Acquisitions (PDA) and Demand Driven Acquisitions (DDA) * Articles and chapters available through PDA/DDA 2. Fulfillment of Customer's one-click request to 2.1 Hold p- and other physical items for pick-up at the Library, or delivery 2.2 Download e-content to customer's designated devices * Including Library owned and rented content acquired and delivered on demand (PDA/DDA) 2.3 Schedule reading, viewing, listening, and customer support sessions with needed devices, facilities, and staff at the Library 2.4 Request fulfillment through Interlibrary Loan 3. Options for Customers' demand-purchase/rental and download/delivery of e- and p- resources not otherwise available from the Library 4. Customer relations management and services that maintain profiles and alert users about new resources, library events and programs, etc.; and seamlessly manage customers' use, borrowing, purchase, and rental of content. ---------------------------------------------------------- ---------------------------------------------------------- Rob McGee, President RMG Consultants, Inc. rob(a)rmgconsultants.com<mailto:rob@rmgconsultants.com> http://www.rmgconsultants.com<http://www.rmgconsultants.com/> 333 W. North Avenue, #396 Chicago IL 60610 Mobile: 312 543 9571 Skype: rob_mcgee ---------------------------------------------------------- Rob McGee, President RMG Consultants, Inc. rob(a)rmgconsultants.com<mailto:rob@rmgconsultants.com> http://www.rmgconsultants.com<http://www.rmgconsultants.com/> 333 W. North Avenue, #396 Chicago IL 60610 Mobile: 312 543 9571 Skype: rob_mcgee ---------------------------------------------------------- Rob McGee, President RMG Consultants, Inc. rob(a)rmgconsultants.com<mailto:rob@rmgconsultants.com> http://www.rmgconsultants.com<http://www.rmgconsultants.com/> 333 W. North Avenue, #396 Chicago IL 60610 Mobile: 312 543 9571 Skype: rob_mcgee ---------------------------------------------------------- Rob McGee, President RMG Consultants, Inc. rob(a)rmgconsultants.com<mailto:rob@rmgconsultants.com> http://www.rmgconsultants.com<http://www.rmgconsultants.com/> 333 W. North Avenue, #396 Chicago IL 60610 Mobile: 312 543 9571 Skype: rob_mcgee ---------------------------------------------------------- Rob McGee, President RMG Consultants, Inc. rob(a)rmgconsultants.com<mailto:rob@rmgconsultants.com> http://www.rmgconsultants.com<http://www.rmgconsultants.com/> 333 W. North Avenue, #396 Chicago IL 60610 Mobile: 312 543 9571 Skype: rob_mcgee ---------------------------------------------------------- Rob McGee, President RMG Consultants, Inc. rob(a)rmgconsultants.com<mailto:rob@rmgconsultants.com> http://www.rmgconsultants.com<http://www.rmgconsultants.com/> 333 W. North Avenue, #396 Chicago IL 60610 Mobile: 312 543 9571 Skype: rob_mcgee

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SLUI Meeting 1-27-16
by Rich Wolff 11 Jan '17

11 Jan '17

Hi All, Tinley Park will be hosting the SLUI meeting on 1/27/17. Berit, Adam and Pam Arnold from Sirsi will be in attendance and would like to meet with the board after the morning meeting. We can have a lunch meeting over at Gatto's, an Italian restaurant across from the library. This meeting will give all of us a chance to speak with Sirsi staff one-on-one, regarding our WorkFlows concerns and the potential of the new software. I would like to know if you will be attending the SLUI meeting and if any of you are interested and can stay for a lunch meeting. Please write me back, (don't reply to all) to let me know by 1/16/17 if you can attend. Thank you! Rich Richard A. Wolff, Administrator Tinley Park Public Library 17851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

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SWAN Board 1/13 Meeting Agenda and Packet Now Available Online
by Aaron Skog 09 Jan '17

09 Jan '17

SWAN Board Members, The agenda and meeting packet are now posted and available to you. https://support.swanlibraries.net/sites/default/files/meeting/2017-01-13/pa… A few notes about the agenda and packet. Internet Access Membership: I was approached by Naperville Public Library for Internet Access level membership in SWAN. The ILL department at Naperville was the originator of the request. SWAN already has two standalone public libraries paying for this level access. I wanted to make the SWAN Board aware of this request and to discuss the cost for this membership as part of the FY18 budget. FY18 budget: there are two small redlined changes in the budget narrative on page 26 and page 28. FY18 budget and additional documents: the questions and answers are included in the packet, along with some additional documents about SWAN's performance plan, since that was part of the answer to one of the Board member questions. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 *Please note my new email address and phone number* *Our new business address as of December 12, 2016* SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Vote Announcement
by Aaron Skog 09 Jan '17

09 Jan '17

SWAN Board, For the SWANcom announcement, I consulted with Rich to see about making some announcement prior to the January 31st deadline. He asked me to refer what was done prior, and for the Lansing and Franklin Park approval process, we did the announcement once the "affirmative" threshold was passed. Please let me know if you have any questions. I have notified LINC, MAGIC, and RAILS. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 *Please note my new email address and phone number* *Our new business address as of December 12, 2016* SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN FY18 Budget Questions
by Aaron Skog 05 Jan '17

05 Jan '17

SWAN Board, Two board reps have sent in questions regarding the budget, per what was agreed at the conclusion of the December SWAN Board meeting. I have attached a Word document, and pasted those numbered questions below. If you refer to the budget posted in the December packet online and have questions, please send them to me so I can include the questions and answers for the meeting next week. I would ask if you send me the questions by Monday 5pm they can be included when I post the packet online for the Friday 1/13 meeting. FY18 draft budget (starts on packet page 24): https://support.swanlibraries.net/sites/default/files/meeting/2016-12-16/pa… 1. I noticed that the Org chart does not have the Asst. Director position on it. I am interested in what things would look like with that included and hope that it would split some of the dept supervisory responsibilities from you. I know you shared that job description with us this summer, but it would be nice to see in a draft org chart when it comes to actually deciding about moving ahead with hiring. 2. I took note of the E/NE categories for the job descriptions you shared and even though FLSA standards has a court injunction, I am wondering what those starting salaries are for the non-dept managers. They were listed as E but do they meet the $47,476 threshold for new standards. I think whether or not the standards go into effect, we reclassified staff as if they did, simply because that seemed to be the fair and equitable way to give our non-manager librarians the opportunity for overtime. 3. I absolutely believe in merit raises and being competitive, but I don't know the history of the 4% merit. I know you mentioned it in the past as an incentive plan that the board voted on, so it might be good to provide an overview since we have new board members. My questions are: Is this 4% of the salary line to distribute as merit based on evaluations, so for example, someone could get more than 4% and someone could get 0% as long as it comes in at the 4% of overall salary? 4. I know that we talked about staff retention at the strategic plan retreat and the need to look at salary, benefits, other perks. If there is anything on this front that should be discussed in terms of budget planning, please share. 5. I'm wondering about SWAN's reserves and the impact of a new server five years out. 6. Can you extend the reserve forecast out to FY22 or FY23 to capture potential costs at that point in time? 7. Also when do you think staff computers/laptops plus office equipment will need to be replaced? Can that be reflected in the reserves forecast? Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 *Please note my new email address and phone number* *Our new business address as of December 12, 2016* SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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