SWAN Board,
For the SWANcom announcement, I consulted with Rich to see about making some announcement prior to the January 31st deadline. He asked me to refer what was done prior, and for the Lansing and Franklin Park approval process, we did the announcement once the "affirmative" threshold was passed.
Please let me know if you have any questions. I have notified LINC, MAGIC, and RAILS.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
*Please note my new email address and phone number*
*Our new business address as of December 12, 2016*
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
Two board reps have sent in questions regarding the budget, per what was agreed at the conclusion of the December SWAN Board meeting. I have attached a Word document, and pasted those numbered questions below. If you refer to the budget posted in the December packet online and have questions, please send them to me so I can include the questions and answers for the meeting next week. I would ask if you send me the questions by Monday 5pm they can be included when I post the packet online for the Friday 1/13 meeting.
FY18 draft budget (starts on packet page 24):
https://support.swanlibraries.net/sites/default/files/meeting/2016-12-16/pa…
1. I noticed that the Org chart does not have the Asst. Director position on it. I am interested in what things would look like with that included and hope that it would split some of the dept supervisory responsibilities from you. I know you shared that job description with us this summer, but it would be nice to see in a draft org chart when it comes to actually deciding about moving ahead with hiring.
2. I took note of the E/NE categories for the job descriptions you shared and even though FLSA standards has a court injunction, I am wondering what those starting salaries are for the non-dept managers. They were listed as E but do they meet the $47,476 threshold for new standards. I think whether or not the standards go into effect, we reclassified staff as if they did, simply because that seemed to be the fair and equitable way to give our non-manager librarians the opportunity for overtime.
3. I absolutely believe in merit raises and being competitive, but I don't know the history of the 4% merit. I know you mentioned it in the past as an incentive plan that the board voted on, so it might be good to provide an overview since we have new board members. My questions are: Is this 4% of the salary line to distribute as merit based on evaluations, so for example, someone could get more than 4% and someone could get 0% as long as it comes in at the 4% of overall salary?
4. I know that we talked about staff retention at the strategic plan retreat and the need to look at salary, benefits, other perks. If there is anything on this front that should be discussed in terms of budget planning, please share.
5. I'm wondering about SWAN's reserves and the impact of a new server five years out.
6. Can you extend the reserve forecast out to FY22 or FY23 to capture potential costs at that point in time?
7. Also when do you think staff computers/laptops plus office equipment will need to be replaced? Can that be reflected in the reserves forecast?
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
*Please note my new email address and phone number*
*Our new business address as of December 12, 2016*
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
I have added jamieb(a)ippl.info<mailto:jamieb@ippl.info> to the official MailMan list for the SWAN Board.
For reference, this list can be reached via:
swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net>
I am the sole moderator and caretaker of the list. Brande is a member of the list. No other SWAN staff are subscribed.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
*Please note my new email address and phone number*
*Our new business address as of December 12, 2016*
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board, Dee, Anne, Carol, Dawn:
News from St Charles!!!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
*Please note my new email address and phone number*
*Our new business address as of December 12, 2016*
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Edith Craig [mailto:ecraig@stcharleslibrary.org]
Sent: Thursday, December 15, 2016 4:03 PM
To: Aaron Skog <aaron(a)swanlibraries.net>
Subject: SCPL/SWAN
Good afternoon Aaron,
I just wanted to share with you that the SCPL Board ratified my recommendation last night to move forward with SWAN. I've let Carol know and we will make sure to get that Decision Packet in so we are on board with my fellow LINC libraries. If you have any questions, please let me know.
Thank you and I look forward to working with you and your team,
Edith
Edith G. Craig
Director
St. Charles Public Library
One South Sixth Avenue
St. Charles, IL 60174
(d) 630-549-8966
www.stcharleslibrary.org<http://www.stcharleslibrary.org/>
PLEASE NOTE: PURSUANT TO ILLINOIS STATE LAW, E-MAIL COMMUNICATION TO AND FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE.
Hi All,
I asked Brande and Aaron to put this together for the meeting tomorrow. I asked for specific job descriptions to help me better understand what the position does within SWAN and for a brief power point on staffing.
I hope this information will assist us when we start our preliminary discussions on the budget.
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
17851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
Hello SWAN Board,
I've occasionally sent along HR items that I find very helpful, and thought you might find use for the attached document. We have quite a few required postings/mailings, and there are a few new ones for the ACA requirements, wellness programs, etc. Attached is a list of all such required postings for you or your business manager's review.
Thank you,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address, address and phone number*
SWAN Library Services
800 Quail Ridge Drive, Westmont IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi All,
We had four administrators interested in the open board positon last month. They were asked to submit a statement of interest by 12/9/16. As of 12/9/16, only Jamie submitted a statement.
Colleen and Kate both took their names out of consideration and Pilar did not send a statement. I have asked Jamie to join us at the board meeting on Friday, where a vote will be taken. We also will be voting on the open position of vice-president.
Have a good week and I will see you Friday at our new office!
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
17851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
Hello SWAN Board:
Expecting a lengthy meeting tomorrow, I have ordered Corner Bakery for all. I got the usual assortment of sandwich fixings, hummus and veggies, fruit and cheese so hopefully this will be sufficient for all of our tastes! This will be delivered at 11:45am.
See you tomorrow,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address and phone number*
SWAN Library Services
125 Tower Drive, Burr Ridge, IL 60527
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
