February 2015 - SWANboard - swanlibraries.net

SWAN Overlay Focus Group Meeting March 18
by Aaron Skog 26 Feb '15

26 Feb '15

SWAN Board, I am preparing an announcement about the RAILS focus group about the overlay. At your January meeting it was agreed that the SWAN Board will attend the RAILS meeting on March 18 1:30PM as a group. I will work with Kate Boyle to invite other ILL staff to join the meeting. I request that you register for this meeting online using the L2 event. Keep in mind that we will need to treat this as a SWAN Special Board meeting due to OMA. http://www.librarylearning.info/events/?eventID=19504 Below is a draft of a message that I was going to either send directly to the ILL staff or out via SWANcom. The timing of this event isn't great considering the migration we are in the final stages of completing, but RAILS values our input, along with the other consortia. Aaron ------ As you are most likely aware, RAILS is undertaking a multiyear, four phase project to explore options to provide more seamless access to Resource Sharing (i.e., searching system-wide holdings and placing interlibrary loan requests) throughout the service area for all libraries. RAILS is currently in Phase Two: Research into Organizational Factors. To find out more about the RAILS project, read about it on the RAILS website here: https://www.railslibraries.info/catalogs/overlay RAILS is working with organizational consultant Eric Craymer, who will be conducting focus groups with various stakeholders. Here is the schedule, additional information, and location for SWAN's focus groups: SWAN Focus Group Schedule Wednesday, March 18, 2015 1:30 PM - 3:00 PM SWAN Board Representatives. This focus group will be with consortium board members/library directors. Topics for this focus group will center on broader strategic aspects of the overlay project, its potential value, and library preferences, needs, and concerns regarding the project. [Due to OMA requirements, this will be considered a SWAN Board Special Meeting.] 3:00 PM - 3:20 PM Technical Presentation. Open to Board Representatives & Interlibrary Loan Staff. 3:20 PM - 3:30 PM Break. 3:30 PM - 4:30 PM Interlibrary Loan Staff. This focus group will be with frontline staff with interlibrary loan responsibilities. Depending on the library, this may be a circulation staff member rather than someone with an interlibrary loan job title. The topics of this focus group will be more specific to the ILL process, such as what is working well now, what is not working well now, and what would make it better. Location: RAILS Burr Ridge 125 Tower Drive Burr Ridge, IL 60527 Main Meeting Room We hope to have Interlibrary Loan staff representation attend the appropriate focus group session. As indicated above, please register online in L2 by 5:00 PM on Friday, March 12. The maximum number of registrants will be 25. http://www.librarylearning.info/events/?eventID=19504 Aaron Skog SWAN Executive Director Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://www.railslibraries.info

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2015 SWAN Board Election Process Timeline
by Brande Overbey 24 Feb '15

24 Feb '15

Hi SWAN Board, I've updated the election process timeline to reflect our discussions on Friday. Attached is the final timeline for your records. I had to add in one item, the announcement of candidates, on Monday April 6th which I can take care of. This just keeps us kosher with our by-law requirements for this process. Keep me posted on your contacts to nominated candidates! The Self-Nom form will open at 8am next Friday, following our announcement at Quarterly and subsequent SWANcom. Thank you, Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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Meeting Tomorrow
by Rich Wolff 19 Feb '15

19 Feb '15

Hi All, David and Roger will not be at the meeting tomorrow. If anyone else is not attending, please let me know now. Thanks, Rich Richard A. Wolff Administrator Tinley Park Public Library (708) 845-5718 rwolff(a)tplibrary.org

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RAILS Support Document for 2/20 SWAN Board Meeting
by Aaron Skog 18 Feb '15

18 Feb '15

SWAN Board, As I shared on Monday, the RAILS support for FY16 - FY18 for SWAN is attached. The staggeringly good news is how much higher this amount is than what I had budgeted for prior. The draft budget from the January COW had RAILS support to SWAN at $220,500. This worksheet shows support will be $349,143! What this results in is a further drop in SWAN fees for all libraries from -4% to -13%! I have attached the SWAN Fee schedule for the March Quarterly for you in addition. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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SWAN Board 2/20/15 Meeting Packet Posted
by Aaron Skog 16 Feb '15

16 Feb '15

SWAN Board Members: The Friday 2/20 meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2015-02-20/pa… The meeting packet is 64 pages long. My report includes a lot of detail on the migration, so please forgive me in advance for its length. The RAILS-SWAN FY16 agreement is included but there will be a separate cost sheet sent out later this week as an attachment. This cost sheet will be the RAILS revenue budget number to insert into the agreement. If you have any questions, please email me or give me a call. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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FW: RAILS & SWAN Closed Monday Feb 2
by Rich Wolff 02 Feb '15

02 Feb '15

Hi All, Not to be the Grinch, but this (RAILS closing) is another reason why we need to be housed in our facility with the ability to stay open on the decision of our Executive Director and the Board President. Rich Richard A. Wolff Administrator Tinley Park Public Library (708) 845-5718 rwolff(a)tplibrary.org From: swancom-bounces(a)list.swanlibraries.net [mailto:swancom-bounces@list.swanlibraries.net] On Behalf Of Aaron Skog Sent: Monday, February 02, 2015 7:13 AM To: swancom(a)list.swanlibraries.net Subject: [SWANcom] RAILS & SWAN Closed Monday Feb 2 SWAN Libraries: RAILS has closed the Burr Ridge location where SWAN is headquartered. SWAN staff will stay home today. Our support number will be monitored for only emergency situations by our answering service, as it is on weekends. You can refer to our support website for details on our Help Desk ticket system, or Forms used to report standard Millennium tasks (Broken Hold, Locked Record, etc.). https://support.swanlibraries.net/ Stay warm and safe! Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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