March 2016 - SWANboard - swanlibraries.net

Self-Nominations for Board Vacancies
by Brande Overbey 25 Mar '16

25 Mar '16

Good morning SWAN Board, An update for you on self-nominations, which close on Friday. So far we have only received one nomination, so if you know any good possibilities please send them my way! https://support.swanlibraries.net/news/2016-03-07/swan-board-self-nomination Our by-laws regarding the nomination process are written as follows: "A nominating committee appointed by the Board President and consisting of at least one Board member and up to three administrators from the membership shall nominate at least one administrator for each open slot from the membership. Candidates for Board member may also self-nominate with a Statement of Interest." There is no clause for what to do if we do not have enough applicants to run, since we are to nominate at least one person for each seat. Thank you all! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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Board Self-Nominations
by Brande Overbey 24 Mar '16

24 Mar '16

Hi SWAN Board, We've just received a 3rd self-nomination for the Board, so we are now covered. Thank you Kristina and Doug for running again; Tiffany Verzani is our 3rd. Thanks! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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Re: [SWANboard] Self-Nominations for Board Vacancies
by David Seleb 23 Mar '16

23 Mar '16

I just spoke with Tiffany Verzani at Elmwood Park to encourage her to nominate herself. David David J. Seleb, Executive Director, Oak Park Public Library Main Library | 834 Lake Street | Oak Park, IL 60301 d.seleb(a)oppl.org <mailto:dseleb@oppl.org> | p 708.697.6911 | f 708.697.6917 oppl.org <http://www.oppl.org/> | Facebook <http://www.facebook.com/oakparkpubliclibrary> | Twitter <http://www.twitter.com/davidjseleb> | Apps <http://oppl.org/about/services/mobile-apps> | News <http://oppl.org/about/library-news> From: <swanboard-bounces(a)list.swanlibraries.net> on behalf of Brande Overbey <brande.overbey(a)railslibraries.info> Date: Wednesday, March 23, 2016 at 9:20 AM To: "swanboard(a)list.swanlibraries.net" <swanboard(a)list.swanlibraries.net> Subject: [SWANboard] Self-Nominations for Board Vacancies Good morning SWAN Board, An update for you on self-nominations, which close on Friday. So far we have only received one nomination, so if you know any good possibilities please send them my way! https://support.swanlibraries.net/news/2016-03-07/swan-board-self-nomination Our by-laws regarding the nomination process are written as follows: ³A nominating committee appointed by the Board President and consisting of at least one Board member and up to three administrators from the membership shall nominate at least one administrator for each open slot from the membership. Candidates for Board member may also self-nominate with a Statement of Interest.² There is no clause for what to do if we do not have enough applicants to run, since we are to nominate at least one person for each seat. Thank you all! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info <mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info <http://www.railslibraries.info>

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Supplemental Materials - Admin Restructuring Report
by Brande Overbey 16 Mar '16

16 Mar '16

Hello SWAN Board, As promised we have compiled a small supplemental packet of information to accompany our agenda Item 10. Administration Department Restructuring, attached. This document begins with an overview of our review and vision for the restructuring of this department. There then follows four position descriptions, three of which we would be proposing at this time and one (Assistant Director) that is a potential idea we'd like to get your feedback on for possible future use. Also a point of note, the Operations Manager role would replace the current Office Manager position, so though it is a new position it wouldn't be a +1 to the staffing count. This is to reflect the current responsibilities of this role, combined with expanded facilities manager duties. We hope that this overview will provide a good baseline for an open dialogue on our ideas and some thorough feedback on Friday. Please let us know if you have any questions in the meantime! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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SWAN Board 3/18/16 Meeting Packet Posted!
by Brande Overbey 15 Mar '16

15 Mar '16

SWAN Board Members: The Friday 3/18 meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2016-03-18/pa… The meeting packet is 80 pages long. A majority of that (40+ pages) is our revised Employee Handbook, which the Personnel Committee reviewed in November and which Management Association has been reviewing and updating for legal compliance for us since then. I've included a "clean" version with a few comments, as the redlined version is very hard to read. I am happy to email the redline separately if you'd like it. We will be either emailing or handing out documentation for the Admin Restructuring item. This will include redlines for current positions, and newly proposed positions for our Administration/Management team at SWAN. We are still working to incorporate some feedback that we solicited at our management team meeting yesterday. As a quick reminder for those of you to whom it applies, do not forget to self-nominate for the SWAN Board if you plan to run again for your seat: https://support.swanlibraries.net/news/2016-03-07/swan-board-self-nomination I will be sending out a reminder SWANcom on Monday as well. Hope to see you Friday! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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FW: SWAN Staff Announcement
by Aaron Skog 11 Mar '16

11 Mar '16

SWAN Board: FYI. I am moving ahead with recruiting the new Bib Services position and the Bib Services Manager position simultaneously. There will be a SWANcom sent out on Monday. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net From: Aaron Skog Sent: Friday, March 11, 2016 9:09 AM To: swanstaff Subject: SWAN Staff Announcement SWAN Staff, I have some exciting but also bittersweet news to share with you all. After many years of planning, Karen Bar and her husband have made the decision to follow their dreams of relocating to the Florida Keys. They only recently completed this decision so it will be a few more months in coming, but Karen was kind enough to share her decision with me early. She wanted to ensure that we can begin work on finding the perfect candidate to take on our Bib Services Manager role. We are hopeful to find someone soon enough that perhaps Karen can shadow and help to train the new hire for a little while, as Tony did with her when he retired. Karen has become such a huge part of our team and we will miss her and her calm, cheerful, and knowledgeable presence very much. But at the same time, we are so excited for her! We will be posting her position on Monday, and she will be an active part in helping us to recruit and interview her replacement. If you have any referrals for the Bib Services Manager, please be sure to share with them the link that Brande will send out once she posts it next week. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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