November 2018 - SWANboard - swanlibraries.net

Strategic Planning Committee 11/30 Meeting Agenda Posted
by Aaron Skog 26 Nov '18

26 Nov '18

SWAN Board, The meeting this Friday will be held at Oak Brook Public Library. The agenda is posted below. https://support.swanlibraries.net/sites/default/files/meeting/2018-11-30/ag… Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 0

SWAN Strategic Plan Draft Document for 11/16 Discussion
by Aaron Skog 14 Nov '18

14 Nov '18

SWAN Board, I have a draft document ready for your review and input at Friday's meeting. I am providing it to you in Word format so you can take advantage of the collaboration and comment features. I have turned track changes on for this version. Feel free to share your own edits or comments and send them back to me. Unfortunately, reply-all is not an option per OMA. For some background: * I took the CWR presentation Curtis provided us and modified it for the purpose of this document. The structure is the same: Objective, Rationale, Markers, and Guiding Principles * Under each Objective, I have included a section for the Tactical Plan. This is divided into 2019 and "Long Range." * The SWAN Management Team (Dawne, Joseph, Scott, Tara, and Steven) have reviewed the 6 objectives, but they have requested we spend more time on the tactical plan. I have set a meeting on 11/28 with them to work on this draft. Curtis Chang reviewed a version of this document with me yesterday. Here is the feedback he provided during that phone conversation (summarized): * The structure of the document is solid. This version however is one for Board and SWAN staff, and perhaps should be slimmed down for a membership version. * It is key for the SWAN ED is to work with the SWAN Management Team to get buy-in on the strategic plan. They will be the ones to execute it. * Share a draft of the plan with the SWAN Board on Nov 16 and focus on the Objectives, Rationale, Markers, and Guiding Principles. This will allow SWAN staff to work on the Tactical Plan knowing that "everything above is set." * The SWAN Board should not expect the tactical plan to be 100% complete by Dec 6th. The timeline is a bit tight to accomplish that goal. * Use the December 6th Quarterly meeting to share the 6 objectives and rationale, perhaps some examples of the tactical plan. If you are unable to see the comments within this document, please let me know. I can send out a PDF version with those displayed in the margin. See you Friday! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 0

SWAN Board 11/16/18 Regular Meeting Agenda and Packet Posted
by Aaron Skog 12 Nov '18

12 Nov '18

SWAN Board Members, The Friday, November 16th regular board meeting packet is now available to you: https://support.swanlibraries.net/sites/default/files/meeting/2018-11-16/pa… The written draft strategic plan and tactical plan will be sent out separately from the packet. I wanted everyone to get a head start as this board meeting agenda is full of a lot of fun and (hopefully) interesting information! I have provided a written overview of Find More Illinois along with the other resource sharing initiatives SWAN participates in. The FY20 budget draft is also included. I have a phone call with Curtis Chang tomorrow afternoon to discuss the strategic plan and tactical plan. If all goes well, I should have the draft ready for you by Wednesday. Please let me know if you have any questions! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 0

SWAN Finance Committee Meeting, 11/5/18 Agenda and Packet Posted
by Aaron Skog 02 Nov '18

02 Nov '18

SWAN Finance Committee (Jamie, Stacy, Tiffany), The agenda and packet are posted for the meeting on Monday, November 5th at Northlake Public Library District, 1:00 p.m. https://support.swanlibraries.net/sites/default/files/meeting/2018-11-05/pa… This packet is 116 pages, and contains a draft of the FY20 budget with detail on all of the revenue and expenses, BLUEcloud Mobile pricing, a preliminary draft of the FY18 audit, our 6 year reserves worksheet updated for FY20, and the SWAN Investment of Public Funds Policy. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 0

Strategic Plan: SWAN Board Version
by Aaron Skog 01 Nov '18

01 Nov '18

SWAN Board, The link to the CWR presentation is below. This can be downloaded from the CWR OneDrive. https://1drv.ms/p/s!AlpM6ssaFHiqg80b6Fkq_H6L_8A0kg Curtis asked that I remind everyone that this version is for your eyes only-we will build a version that is appropriate for wider sharing and consumption. Thank you all! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

1 0