March 2014 - SWANboard - swanlibraries.net

FW: draft letter to Public Access Counselor
by Aaron Skog 30 Mar '14

30 Mar '14

SWAN Board, The OMA letter looks good to me. Unless I hear otherwise from any of you, I will give Kathie the go ahead on Monday. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net From: Kathie T. Henn [mailto:KTHenn@KTJLAW.com] Sent: Friday, March 28, 2014 1:25 PM To: Aaron Skog; April Krzeczkowski (limricc.april(a)comcast.net) Judy Hutchinson; Don Myers Cc: Richard Shurman (rshurman(a)ccs.nsls.lib.il.us) Gerard E. Dempsey Subject: draft letter to Public Access Counselor Aaron, April, Judy and Don: Attached is a letter we prepared on behalf of CCS seeking an advisory opinion from the Public Access Counselor ("PAC") with respect to OMA and FOIA. I have spoken to some of you about this issue and wanted to send you the draft letter so that you can see what we would like to send to the PAC. I know this issue is of interest to all of you. If the PAC decides that OMA and FOIA do not apply, your board could always decide to comply with either or both statutes. I believe that many of your boards may continue to comply with OMA, at least for governing board meetings, but that they would be interested in dropping the FOIA requirement. We submitted a similar letter on behalf of LIMRiCC in 2010. At that time, the feedback the PAC provided was that this question was not of general importance and did not impact enough entities for them to provide an advisory opinion. That is the reason why we felt it would be helpful to seek to include a number of intergovernmental entities to illustrate to the PAC that there are many such entities in the state of Illinois. Please let me know if you are interested in participating in the submission of this request. Also, let me know if you want to present it at a board meeting for discussion and the date that your board meeting will take place. I would be happy to discuss this by telephone with you, but I thought it might be beneficial to provide you with a copy of the letter and allow you an opportunity to review it before we discuss the issues. Please contact me with any comments or questions. Thanks, Kathie Henn Klein, Thorpe and Jenkins, Ltd. 20 N. Wacker Drive, Suite 1660 Chicago, Illinois 60606 telephone: 312.984.6424 fax: 312.984.6444

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Re: [SWANboard] FW: draft letter to Public Access Counselor
by Rich Wolff 28 Mar '14

28 Mar '14

The letter looks good to me and I think we should have her draft a letter for us. Rich Sent from my iPad > On Mar 28, 2014, at 5:17 PM, "Aaron Skog" <aaron.skog(a)railslibraries.info> wrote: > > SWAN Board, > The OMA letter looks good to me. Unless I hear otherwise from any of you, I will give Kathie the go ahead on Monday. > > Aaron Skog > SWAN Executive Director > 125 Tower Drive > Burr Ridge, IL 60527 > Phone: 630.734.5122 > Fax: 630.734.5056 > aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> > http://support.swanlibraries.net > From: Kathie T. Henn [mailto:KTHenn@KTJLAW.com] > Sent: Friday, March 28, 2014 1:25 PM > To: Aaron Skog; April Krzeczkowski (limricc.april(a)comcast.net) Judy Hutchinson; Don Myers > Cc: Richard Shurman (rshurman(a)ccs.nsls.lib.il.us) Gerard E. Dempsey > Subject: draft letter to Public Access Counselor > > Aaron, April, Judy and Don: > > Attached is a letter we prepared on behalf of CCS seeking an advisory opinion from the Public Access Counselor ("PAC") with respect to OMA and FOIA. I have spoken to some of you about this issue and wanted to send you the draft letter so that you can see what we would like to send to the PAC. I know this issue is of interest to all of you. If the PAC decides that OMA and FOIA do not apply, your board could always decide to comply with either or both statutes. I believe that many of your boards may continue to comply with OMA, at least for governing board meetings, but that they would be interested in dropping the FOIA requirement. > > We submitted a similar letter on behalf of LIMRiCC in 2010. At that time, the feedback the PAC provided was that this question was not of general importance and did not impact enough entities for them to provide an advisory opinion. That is the reason why we felt it would be helpful to seek to include a number of intergovernmental entities to illustrate to the PAC that there are many such entities in the state of Illinois. > > Please let me know if you are interested in participating in the submission of this request. Also, let me know if you want to present it at a board meeting for discussion and the date that your board meeting will take place. I would be happy to discuss this by telephone with you, but I thought it might be beneficial to provide you with a copy of the letter and allow you an opportunity to review it before we discuss the issues. > > Please contact me with any comments or questions. > > Thanks, > > > Kathie Henn > Klein, Thorpe and Jenkins, Ltd. > 20 N. Wacker Drive, Suite 1660 > Chicago, Illinois 60606 > telephone: 312.984.6424 > fax: 312.984.6444 > > > > > <325807_1.pdf>

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OMA and Illinois Intergovernmental Instrumentalities
by Aaron Skog 27 Mar '14

27 Mar '14

SWAN Board: I had an interesting discussion yesterday with the SWAN attorney Kathie Henn with Klein Thorpe Jenkins (KTJ). There is some background to this discussion that I will detail for you, but the gist of this is that Kathie would like to contact consortia which formed as an Illinois Intergovernmental Instrumentality (let me abbreviate this as an "I3" as we have taken to doing within RAILS). She is seeking clarification from the Illinois Attorney General Office if the Open Meetings Act applies to I3. The implications of this are important as Kathie noted it will determine how FOIA works for us. Background: This question came up when LIMRiCC was forming as a new entity. I believe it was determined that OMA applied to that entity. Then recently this question arose from a new group that was formed as an insurance pool for libraries, called LIRA (Libraries of Illinois Risk Agency). During the incorporation of this group, the law office Ancel Glink gave the opinion that OMA does not apply to I3. This is LIRA. http://archive.constantcontact.com/fs122/1102339694985/archive/111542681797… CCS also had received some affirmation of this *non-OMA* status from Jerry Dempsey at KTJ, but this was some time back. News to me. I had heard from Su Bochenski (CCS Treasurer) recently that CCS had difficulty with its executive committee achieving a quorum and the revelation of CCS and OMA came to light. She emailed me asking if SWAN followed OMA, to which my answer was "of course, we were told we had to!" Kathie has noted that the Attorney General Office, "Public Access Counselor" (PAC) was approached to assist with providing clarification for LIRA, but has not received a response. Kathie believes that if several I3 organizations other than LIRA were to lend their support for seeking this clarification, the PAC would respond in a more timely manner (months, rather than not at all). I gave Kathie the go ahead for SWAN. I suggested she reach out to Carol Dawe at LINC, but that I would let Don Myers (MAGIC) and Judy Hutchinson (PrairieCat) know first of the situation, which I have done. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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FW: Library Tumult Discussion at LT Meeting
by Aaron Skog 27 Mar '14

27 Mar '14

SWAN Board, The email below is for you as an update on the list of SWAN libraries we discussed at the SWAN Board meeting on Friday. I followed up with the RAILS Leadership Team as I noted. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net From: Aaron Skog Sent: Wednesday, March 26, 2014 12:21 PM Subject: Library Tumult Discussion at LT Meeting RAILS Leadership, I would like to have a discussion at our next LT meeting to review some of the recent "tumult" that has been taking place. Within SWAN, there are a number of libraries that have lost their directors and are in some sort of gray area. 1. Chicago Heights: its board fired Mike Davis (great guy, former SWAN Board member), now has Xavier Menzies as the acting (?) director, who is also the library director of Markham; we never see Xavier at meetings anymore 2. Grand Prairie & University Park: for several years now Tracy Ducksworth has been the library director for both of these libraries; we never see Tracy at meetings anymore 3. Harvey: board fired its director Jay Kalman, then let go a number of its staff; acting director is now staff member Sandra Flowers 4. Calumet City: its board seems to like firing its library director (Doug Losey was hired then fired after 6 months, then had its reference head as acting, then permanent, then departed mysteriously), and now has put its board president Jane Rowland as the library director (who at least stepped down as board president); Jane showed up to one meeting and purposely did not introduce herself 5. Justice: no longer has Jean McGuire as library director; we have no idea what happened 6. Hodgkins: Lisa Waskin was there for a year and her departure about a week ago was quite sudden, meaning she either resigned or was let go 7. Bellwood: library director Jimmi Wooten is gone; we have no idea what happened but I heard she retired with only a few weeks' notice 8. Bridgeview: about 1 year ago Rose Taylor was let go, and its board of trustees has put its circulation manager Lori Kinzel as director and does not seem to have any plans to hire a library professional; Lori has been trying very hard to deal with the situation she has been throw into 9. Westmont: now has an acting director Julia Coen after Christine Kuhn resigned 10. North Riverside: Bob Lifka is retiring 11. Blue Island: Sarah Cottonaro is has left to take over as director of Alsip-Merrionette Park PLD 12. Dolton: coincidentally Jay Kalman was at Burr Ridge today for the webinar. Afterwards I found out that he has been contracted by Dolton Public Library to assist with their leadership, as surprise! that board has let go its library director Allison Heard (we updated L2 for Dolton and Jay) During a conversation I had with our attorney Kathie Henn, I shared that there seems to be a lot of turmoil, and Kathie agreed with me. She noted that there is a lot more politics with board of trustees than there used to be, less civility within board of trustees and with their library director, and there is more micromanaging from trustees. She noted that this is also part of a more general backlash against public employees (think about the pension reform news, changes in Wisconsin, etc.). I would also add that the RAILS membership criteria having eliminated the Metropolitan Library System requirement of library MLIS degrees for positions probably has not helped. I would describe that this acted as a bulwark against library trustee shenanigans. Kathie Henn was not aware of this RAILS change but once I mentioned it also thinks this is coming into the toxic mix. The SWAN Board discussed a lot of this at its last meeting and viewed these changes as a possible risk or threat that new library directors will not understand resource sharing, SWAN, or how anything fits together and decide to cut costs by replacing SWAN with some "cheaper" alternative. The SWAN Board noted however, that this problem I have described for you is much bigger than SWAN and would like to engage in a wider discussion with RAILS on what can be done. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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Ethics code
by Pierre Gregoire 27 Mar '14

27 Mar '14

Greetings, As I was working with Sheila on the By-Law review, I questioned whether we needed a formal statement of ethics addressing fiscal, HRM and librarian issues. Pulling from government, university and ALA sources, I put together the attached draft. Perhaps we could add this to our next agenda? "Caritas Veritas" Pierre Gregoire Library Director Frankfort Public Library District 21119 S. Pfeiffer Rd. Frankfort, IL 60423 815-469-2423 www.frankfortlibrary.org

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SWAN Board Meeting
by Brande Redfield 26 Mar '14

26 Mar '14

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Updates in Outlook
by Brande Redfield 26 Mar '14

26 Mar '14

Hi all, I am reformatting our upcoming Outlook meetings in title only. However, it will not allow me to do this without it sending emails to all of you. So, please disregard these emails - I apologize for the inconvenience! Thank you, Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

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SWAN Board Meeting
by Brande Redfield 26 Mar '14

26 Mar '14

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SWAN Auditor Bids
by Brande Redfield 26 Mar '14

26 Mar '14

Hi SWAN Board, Merilynn and I are beginning the process of obtaining quotes for auditors. I was wondering if you could email me the names of any audit companies that you'd like me to approach for bid. I'll be contacting them all on Monday so that we'll have this info ready in time for the next board meeting. Thanks so much, Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

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SWAN Board Meeting (tentative)
by Brande Redfield 21 Mar '14

21 Mar '14

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