February 2014 - SWANboard - swanlibraries.net

Documents for 2/26 Board Meeting - Minutes & Calendar
by Brande Redfield 25 Feb '14

25 Feb '14

Hello Board Members, I've just finished up the draft for last Friday's meeting minutes, which we will approve tomorrow. It is attached to the email for your review. I've also attached a copy of the 2014 Board Calendar, which just gives us an idea of what is coming up for the rest of the year. It is just a suggestion of topics to cover based upon when things have been discussed in the past. If you have any suggestions or additions to the calendar, please let me know. I will add it to the SWAN Governance page once we've all had a chance to look at and edit it and it is approved. Thanks! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

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Memo to SWAN Board on Contract Negotiations, 2/26 Agenda Posted
by Aaron Skog 24 Feb '14

24 Feb '14

SWAN Board Members: The memo that was distributed Friday is attached for your reference. Melissa and I had a good conversation on Friday with SirsiDynix after the board meeting. We are finalizing the second version of the agreement and will include some of the Schedule 1 Options into the Quote section of the agreement. I have a phone call today to discuss the migration project timeline with SirsiDynix. The agenda for this Wednesday is posted online: http://support.swanlibraries.net/sites/default/files/meeting/2014-02-26/age… The SWAN By-Laws document with red-lined revisions were emailed out on Friday by Brande. Since we have never hosted in the evening before, I am not sure if we have left enough time for you all to be fed and energized. We could order some snacks or pizza if that sounds agreeable to everyone. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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Illinois Funds
by Brande Redfield 21 Feb '14

21 Feb '14

Hello all, To answer the question today about Illinois Funds, accountant Merilynn Nagle said the following: "All deposits go into Illinois Funds because that is our lock box. All member fees, insurance refunds, refunds, etc. go into Illinois Funds. E-Commerce money goes into Hinsdale Bank and MaxSafe is transferred in." Let us know if you have any other questions! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

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Bylaws Document - Redlined
by Brande Redfield 21 Feb '14

21 Feb '14

Hello all, Attached is the redlined bylaws document as provided by Sheila for next week. Thanks! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

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SWAN Board Meeting
by Brande Redfield 21 Feb '14

21 Feb '14

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No Agreement Ready Yet
by Aaron Skog 20 Feb '14

20 Feb '14

SWAN Board, I informed Melissa Gardner of this today, but I am still waiting on the draft agreement from SirsiDynix to arrive. I was told we would expect it late tonight, so I will prepare to have this ready to review tomorrow as handouts. Just letting you know in case you have wondered where the agreement is at! Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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Friday
by Rich Wolff 19 Feb '14

19 Feb '14

Hi All, I am sorry to say that I will not be at the meeting on Friday. I have to get my daughter in Milwaukee. The plan was to get her Thursday, but the pending bad weather for tomorrow has changed that. I will look over the packet tonight. Have a good meeting. Rich Richard A. Wolff Administrator Tinley Park Public Library 7851 Timber Drive Tinley Park, IL. 60477 (708) 845-5718 r_wolff(a)tplibrary.org This message, including attachments, is confidential and may be privileged. If you are not an intended recipient, please notify the sender then delete and destroy the original message and all copies. You should not copy, forward and/or disclose this message, in whole or in part, without the permission of the sender.

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SWAN Board 2/21/14 Meeting Packet Posted
by Brande Redfield 17 Feb '14

17 Feb '14

SWAN Board Members: The Friday 2/21/14 meeting packet is now available for you: http://support.swanlibraries.net/sites/default/files/meeting/2014-02-21/pac… The packet is 30 pages long. An additional document on the SirsiDynix agreement, not included in the packet but to support Action Item #6, will be sent out later in the week when it is available. It is not anticipated that the meeting will last past lunch, so at this time no lunch is planned to be provided. We look forward to seeing you Friday! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

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Update on the two-day negotiations
by Aaron Skog 13 Feb '14

13 Feb '14

SWAN Board Members, Melissa, Rob McGee and I met with three representatives from SirsiDynix on Monday and Tuesday. I would characterize the last two days as very productive and I am quite pleased that Brad Whittle, VP of Global Sales, was able to understand what SWAN was asking for. Rob McGee also made sure that the agreement was enhanced significantly for the purpose of clarity, knowing that the document must be understood easily by those who were not part of the discussion. Melissa spoke on behalf of the member libraries and I kept everything on track. Highlights from our negotiations: * The agreement will contain 19 "schedules" that were negotiated to better organize the agreement * Staff software licenses has been confirmed as unlimited * Details on the training package are still being worked out by me and my staff * Questions about thin clients will be addressed within one of the schedules pertaining to existing SWAN hardware * Adding new libraries: there was a lot of discussion on this area, but Melissa made clear that SWAN needs to be able to add libraries of many types and sizes I expect to have a second draft of the contract to share with you at the SWAN Board meeting next week Friday. It will not be part of the board packet. Jeanne asked Melissa and I after our Round 2 meeting that she not participate on the negotiation team. I am not sure this was shared with you at your last meeting. Regards, Aaron Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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SWAN ILS Committee Recommendation to SWAN Board: Report for 2/6 Meeting
by Aaron Skog 03 Feb '14

03 Feb '14

SWAN Board Members: I am happy to present to you a recommendation and report from the SWAN ILS Committee. The document attached is 71 pages in length, and includes details on Round 1 and Round 2 scoring, customer interviews, observations and conclusions. Due to its length and detail, I recommend spending the next few days leading up to the meeting reviewing the report. The ILS Committee will be present at your meeting starting at 10am. The discussion will be held in open session, as recommended by the SWAN attorney Kathie Henn, of Klein Thorpe Jenkins. If you have questions that you would like me to answer in advance of the meeting on Thursday, I would be happy to assist you. Regards, Aaron Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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