August 2015 - SWANboard - swanlibraries.net

ADA Accomodations within PrairieCat
by Aaron Skog 26 Aug '15

26 Aug '15

SWAN Board, I find this to be incredibly interesting! Have any of you heard about a SWAN library getting a letter like the one Judy Hutchinson, PrairieCat Manager, describes below? Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net I learned today that two PrairieCat members (Wilmington PL and Three Rivers PL) received letters yesterday from a Chicago law firm informing that they are representing a client who feels she needs additional accommodations from her library because of a disability. The letter specifically requests extended due dates and no fines because the patron reads so slowly, but those were all the details provided about the disability as far as I know. It is not clear yet which is the patron's home library because the patron record in PrairieCat has both Wilmington and Channahon information (not geographically adjacent) and a not-in-service phone number. The Wilmington library staff has requested more information from the attorney. I haven't asked for a copy of the letter yet, but can. PrairieCat does have specific policies on extended due dates for other libraries' materials (a library can extend due dates as much as they want for their patrons / their items, but is not supposed to extend beyond six weeks for other libraries' materials), which is why I was brought into this today. Plus, the staff member I spoke to at Wilmington is concerned that this may become a PrairieCat-wide issue. And, obviously we want to make sure our policies/procedures are correct in regards to compliance with ADA, etc. So, I wanted to check to see if any of you are aware of other libraries receiving letters, or is this an isolated incident? I've been hearing a lot about the FOIA barrage again, so wanted to make sure this wasn't a widespread issue also. It feels like we might want to get an attorney to weigh in on PrairieCat's side about what is the correct response, so I would be happy to send this to Kathie Henn for her input, or I didn't know if RAILS would want to do a more RAILS-wide approach by contacting the RAILS attorney, particularly if this isn't an isolated incident? I included Rose on this email, too, not knowing if this patron might be eligible for Talking Books, although it doesn't sound like it with what we know so far. We are also wondering if it is a reading/comprehension problem, not a vision or physical limitations issue, if we are able to request some professional's sign off on eligibility, rather than just taking the patron or attorney's word that there is a disability. Another idea the library had was limiting the number of items the patrons has out simultaneously if a very extended due date is going to be provided and/or restricting extended due dates for new, popular materials with hold queues - but again, we don't want to do anything to be non-compliant with ADA. Any thoughts you have about how to proceed would be appreciated! Thanks, Judy Judy Hutchinson PrairieCat LLSAP Services Manager Reaching Across Illinois Library System Coal Valley Office Phone: 309.623.4314 Fax: 309.517.1567 judy.hutchinson(a)railslibraries.info<mailto:judy.hutchinson@railslibraries.info> http://www.railslibraries.info

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October Board Meeting - Friday, October 16th
by Brande Overbey 21 Aug '15

21 Aug '15

Hello SWAN Board: As noted in today's board meeting, we are going to really dig into the Strategic Plan and begin working on the creation of our new 3-year Strategic Plan at the October Board Meeting. Please make sure to save the date, and let the group know if you anticipate not being able to attend this meeting. Also, below is the link to our current Strategic Plan: https://support.swanlibraries.net/sites/default/files/15.SWAN_Strategic_Pla… Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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Agenda Item #10: Document Attached
by Aaron Skog 20 Aug '15

20 Aug '15

SWAN Board, The discussion item #10 "Proposed SWAN Network Administrator Position" on the agenda for tomorrow purposely did not have the position description in the packet. This was so that I could send it to you all separately as an attachment without creating a lot of questions from our IT contractor Versatile CSI. Please reference the attached file. I will have a few printed copies for tomorrow as well. Regards, Aaron Aaron Skog SWAN Executive Director Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://www.railslibraries.info

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SWAN Board Meeting 8/21 Updated Packet
by Aaron Skog 19 Aug '15

19 Aug '15

SWAN Board Members: A moment ago I have added Kristina Howard preliminarily to the SWAN Board email list. As a reminder if you email swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net> this email will go to our distribution list, but will be held for moderation. Only Brande and I can release an email held in moderation. This is more or less to ensure SWAN is following OMA properly and to avoid electronic conversations beyond a length that would violate OMA. That being said, if you would like to email Kristina directly, her address is khoward3073(a)prairiestate.edu<mailto:khoward3073@prairiestate.edu> . Kristina will attend the Friday meeting. The SWAN Board packet was updated starting on PDF page 14, which is Exhibit C4 of my Executive Director report. I wanted to make sure the section on membership email forums was updated to reflect some of what I learned about the CCS Illinois consortium's use of these email lists. https://support.swanlibraries.net/sites/default/files/meeting/2015-08-21/Pa… So if you printed out the packet already, you can replace PDF pages 14 - 21 with updated pages, which would be Exhibits C4 through C11. Sorry for any confusion. Aaron Skog SWAN Executive Director Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://www.railslibraries.info

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SWAN Board 8/21/15 Meeting Packet Posted!
by Brande Overbey 14 Aug '15

14 Aug '15

SWAN Board Members: The Friday 8/21 meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2015-08-21/pa… The meeting packet is 26 pages long. This month we'll be discussing the Committee of the Whole meeting, and taking a look at the RAILS LLSAP definition, a proposed Network Admin position for SWAN, and the SWAN Strategic Plan. We do plan to wrap up before lunch. I'll be out of town next week Mon-Thu, so if you have any questions please reach out to Aaron in the meantime. Hope to see you next Friday! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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