July 2015 - SWANboard - swanlibraries.net

Updated Committee List (Flow Chart)
by Brande Overbey 27 Jul '15

27 Jul '15

Hi guys, Here is the updated list for committee membership. Thanks! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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Revised SWAN Board Agenda
by Aaron Skog 23 Jul '15

23 Jul '15

SWAN Board, The agenda was revised to include an agenda discussion item #9 "SWAN Space Needs." Dee Brennan has requested she attend this discussion. Dee contacted Rich Wolff during my vacation regarding the June report, but this was not incorporated into the board agenda. The direct link to the packet is here (same as the link we sent earlier): https://support.swanlibraries.net/sites/default/files/meeting/2015-07-27/pa… If you have printed the packet, there is only a need to print the first page which contains the revised agenda. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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SWAN Board Meeting: Rich Wolff Attending
by Aaron Skog 23 Jul '15

23 Jul '15

Hi SWAN Board, I am back from my 3 week vacation! I am still catching up on a lot of emails and notes from the recent RAILS committee meetings. Rich Wolff and I are going to meet early on Monday around 8am and he wanted me to let you all know that he would like to sit in on this Monday 7/27 SWAN Board meeting, particularly with the agenda item #8 where the SWAN Board will assign its committee reps. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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Updated Board Packet
by Brande Overbey 23 Jul '15

23 Jul '15

Hi all, I've made a small tweak to the board packet exhibit numbers, so you can find the new packet here: https://support.swanlibraries.net/sites/default/files/meeting/2015-07-27/pa… Thanks! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN Board 7/27/15 Meeting Packet Posted!
by Brande Overbey 23 Jul '15

23 Jul '15

SWAN Board Members: The Monday 7/27 meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2015-07-27/pa… The meeting packet is 25 pages long. This month we'll appoint new officers, fill some holes in existing committees, complete the board self-evaluation document (as updated by Sheila), and welcome Aaron back from Greece! See you on Monday, Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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LLSAP Meeting July 20th - Documentation & Follow Up
by Brande Overbey 14 Jul '15

14 Jul '15

Hello SWAN Board: I met with Anne Slaughter today to discuss this upcoming meeting in further detail. Additionally, documentation was provided to me, which I have attached to the email. I combined the docs into an AM session and PM session packet, but if you'd like them broken down I do have them in individual format as well. During our meeting, Anne did stress to me that the LLSAP definition changes are relatively minor, which you can see in the documentation. She noted that any other changes will only begin preliminary discussions at the PM session, but this would be a collaborative debate between all affected parties. Additionally, she noted that if anything does change with regard to RAILS support to LLSAPs in the future, it would be a change from in kind to direct financial support (i.e. if services were no longer offered, financial support would be given instead). Anne invites you to email her or call her if you have any specific questions. If you would like to attend and have not already contacted me (or would like to no longer attend), please let me know ASAP so that I can update L2. Thanks! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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OMA and FOIA, SWAN Board Officers - Certificates
by Brande Overbey 13 Jul '15

13 Jul '15

Hello SWAN Board, One thing that I wanted to bring to your attention is that we received info from KTJ (our attorney) that all SWAN Board Officers should have certification of completion of OMA and FOIA training, completed annually. Please see below for the notation received from KTJ. Are you guys already completing this annually for your libraries? I just need to keep copies of your certificates here at SWAN; if you could please bring me a copy next time you're in Burr Ridge, I'd very much appreciate it! "Designated OMA officers, including trustees designated as OMA officers, must annually complete OMA training. In fact, whenever a new OMA officer is designated, he or she must complete OMA training within 30 days after such designation and annually thereafter." "Like OMA officers, whenever a new FOIA officer is designated, he or she must complete FOIA training within 30 days after such designation and annually thereafter. Like OMA training, FOIA training is available, free of charge, on the Illinois Attorney General's Public Access Counselor's Office's website at the link mentioned above." Thank you, Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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Info about 7/20 RAILS LLSAP Meetings
by Brande Overbey 06 Jul '15

06 Jul '15

Hello SWAN Board, I just wanted to pass along some information that I received from Anne Slaughter regarding the LLSAP meeting on the 20th. I will be having a meeting with her next Monday to discuss further, as well. Here is the information that she provided me via email today, about the meeting and clarifications on what is being covered. "I don't believe there is any need for the entire SWAN board to attend this meeting. However, it is an open meeting and they are welcome to attend if they wish. The Consortia Futures Subcommittee will be looking at a discussion draft of a revised LLSAP definition at their 1 pm meeting. It will not be on the agenda of the Consortia Committee meeting that morning. The document in the packet will include a revised LLSAP definition and likely a terminology note. It will NOT include any proposed changes to LLSAP service, staffing, etc. Jane is still finalizing the agenda and the packet will be sent out next week." I will be happy to also send along the link with the packet and further info next week. Additionally, I am available to chat with any of you if you'd like to set up a call (evenings only for me this week), have specific things you'd like me to ask Anne on Monday during our meeting, etc. Thanks! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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Re: [SWANboard] RAILS Consortia Committee & Futures Subcommittee on 7/20
by David Seleb 02 Jul '15

02 Jul '15

I have registered to attend both of these meeting on July 20. David David J. Seleb, Executive Director, Oak Park Public Library Main Library | 834 Lake Street | Oak Park, IL 60301 d.seleb(a)oppl.org <mailto:dseleb@oppl.org> | p 708.697.6911 | f 708.697.6917 oppl.org <http://www.oppl.org/> | Facebook <http://www.facebook.com/oakparkpubliclibrary> | Twitter <http://www.twitter.com/davidjseleb> | Apps <http://oppl.org/about/services/mobile-apps> | News <http://oppl.org/about/library-news> From: <swanboard-bounces(a)list.swanlibraries.net> on behalf of Aaron Skog <aaron.skog(a)railslibraries.info> Reply-To: Aaron Skog <aaron.skog(a)railslibraries.info> Date: Friday, June 26, 2015 at 12:00 PM To: "swanboard(a)list.swanlibraries.net" <swanboard(a)list.swanlibraries.net> Subject: [SWANboard] RAILS Consortia Committee & Futures Subcommittee on 7/20 SWAN Board Members: There are two upcoming RAILS meetings being held Monday 7/20 that you should make sure to attend either as a group or with your designated representatives. This would mean Rich and Pierre. However, with changes within the SWAN Board for its officers and committees obviously Rich and Pierre will not be serving in this capacity. I suggest coordinating with Brande since I will be on vacation for this event. From what I see and have gotten wind of for the Futures Subcommittee, this will entail a new definition of what it means to be an LLSAP. If those of you needed to choose the morning meeting or the afternoon meeting, I suggest the afternoon Futures Subcommittee which is going to be the more weighty discussion that could quite easily define what SWAN will focus on as an organization for the next 3 years. Register in L2 or reply to this board email list. Brande can release emails to the list while I am gone. RAILS Consortia Committee (Rich): 9:30AM http://www.librarylearning.info/events/?eventID=19081 RAILS Consortia Futures Subcommittee (Pierre): 1:00PM http://www.librarylearning.info/events/?eventID=20311 Both Rich and Pierre should pay attention to documents shared for those meetings and forward them on to the SWAN Board. Brande will also make sure to acquire those meeting documents, and is planning on attending both meetings. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info <mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net <http://support.swanlibraries.net>

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