SWANboard October 2017

swanboard@list.swanlibraries.net

3 participants
8 discussions

FW: perhaps SWAN is a cooperative without the emphasis on profit

by Rich Wolff

Hi All, For item #10 on the agenda tomorrow, I would like to talk about the links below. They deal with Cooperatives and this is the information that Jamie provided us at the September board meeting. http://www.uwcc.wisc.edu/whatisacoop/ http://www.uwcc.wisc.edu/issues/Governance/ Please read the sections on what is a co-op, types of cooperatives, business structure comparison and governance. I would like to address item A-How do Swan board members see the organization. I hope your day is going well and I will see you tomorrow morning. Rich Richard A. Wolff, Administrator Tinley Park Public Library 7851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

6 years, 6 months

SWAN User Experience Manager

by Aaron Skog

SWAN Board, I am very excited to announce that we've officially hired a new User Experience (UX) Manager! Tara Wood will be joining us starting on Wednesday, November 15th. You may know Tara or have seen her around as a member of our DUX team and a big help during our ILS migration, or from her time with SWAN libraries Stickney-Forest View and Oak Park. Tara brings to us a very rich and unique combination of skills - experience as a head of Circ and Digital Services, most recently working as a Web Services librarian for Academics at UIC, but with a very strong focus and interest in User Experience and Design. She has worked on redesigning websites, conducting usability studies, wireframing, and improving online catalogs and web presence. If you'd like to see some of her published work as it relates to web site designs, please check out this link as well: http://journal.code4lib.org/articles/12127 And take a look at Tara's online portfolio: http://www.tara-wood.com/ Tara will report to Dawne Tortorella. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 6 months

SWAN Board 10/17/17 Meeting Packet Posted

by Brande Overbey

SWAN Board Members: The Friday, October 20th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2017-10-20/pa… This month's packet is 47 pages long. We will be following up today's COW meeting with a discussion on all the feedback received, and begin talking about the FY19 budget development. If we run into lunch, I can order us food but I am imagining it may not run us that long. If you have any questions or issues to share in the packet, feel free to email them to me and I will make a note of them or do my best to answer. See you all on Friday! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 6 months

Straw Poll

by Rich Wolff

Hi All, Taking in the discussion from the meeting this morning in regards to the bonds, please write only me back and let me know if you are in favor of keeping bonds in the formula or taking them out. As we move closer to making a decision with all of the discussion and feedback we have received, I would like to avoid a long debate if possible and just make a decision. This is an informal poll for my digestion. Thanks, Rich Sent from my iPad

6 years, 6 months

Tomorrow's Meeting

by Rich Wolff

Hi All, As we go into the COW meeting tomorrow, I would ask that we use the meeting to simply gather input and not to engage in the discussion unless needed. We will definitely be having a discussion on the bond issue at a board meeting. I feel that the committee should speak if so inclined. Have a good evening and I will see you tomorrow. Rich Richard A. Wolff, Administrator Tinley Park Public Library 7851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

6 years, 6 months

Re: [SWANboard] [SWANcom] SWAN 10/17 COW Membership Meeting Information and Packet Now Online

by Rich Wolff

Hi All, We need to remember that a fee list has been posted with this mailing and the the decision to include or exclude bonds had not been decided by the board yet. If we should decide to not include bonds, rates will change. We need to keep this in mind for the COW meeting next week. Thanks, Rich Sent from my iPad On Oct 11, 2017, at 2:41 PM, Aaron Skog <aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net>> wrote: SWAN Member Library Directors & Administrators, Information for the meeting next week Tuesday, October 17th at Oak Lawn Public Library is now available online. Refer to the SWAN Support site news post for details. https://support.swanlibraries.net/news/2017-10-11/cow-meeting-tues-oct-17-o… The posting includes a link to the packet, which contains an updated SWAN Fees Committee Recommendation, comments received, and membership fees updated with most recent funding information. The meeting will be streamed online. The URL to the stream is in the news post and on the packet agenda. We hope to see you next week. Have fun at ILA if you are there right now. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

6 years, 7 months

Meeting with Dee

by Rich Wolff

Hi All, I would like to know if you still think it is necessary for us to meet with Dee at our October board meeting. After meeting with Paul and Kate last month, do you still have unanswered questions or has their message and reasoning behind it been made perfectly clear. Please reply to me only. Thanks, Rich Richard A. Wolff, Administrator Tinley Park Public Library 7851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

6 years, 7 months

FW: FY19 support to LLSAPs

by Aaron Skog

SWAN Board, SWAN Fees Committee: I received this RAILS email yesterday evening regarding LLSAP support for FY19. This in effect moves away from "frozen" funding for this next year. For SWAN the change results in RAILS support increasing from $503,447 to $598,985. This is a $95,538 increase. I am going to update the SWAN FY19 budget I am drafting, along with the membership fee chart that was included in Appendix D of the Fees Committee report. If you have any comments, please refrain from reply-all to these email lists due to OMA concerns. Instead, I ask you to send those directly to me. I am available via phone this morning as well. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Anne Slaughter [mailto:anne.slaughter@railslibraries.info] Sent: Wednesday, October 4, 2017 6:01 PM To: Carolyn Coulter <carolyn.coulter(a)railslibraries.info>; Kendal Orrison <kendal.orrison(a)railslibraries.info>; Aaron Skog <aaron(a)swanlibraries.net> Cc: Deirdre Brennan <dee.brennan(a)railslibraries.info>; Jane Plass <jane.plass(a)railslibraries.info>; Jim Kregor <jim.kregor(a)railslibraries.info> Subject: FY19 support to LLSAPs Carolyn, Kendal, Aaron, In advance of the contract revisions still in process, I've attached a summary of projected LLSAP support for FY19 for your information. Thank you for the time you each spent meeting with Jane, Jim, and me last month. Those meetings provided us with valuable information as we've continued with the work of determining FY19 support. With our overall goal of keeping LLSAP support flat for FY19 at $2.25M, we tested several scenarios while incorporating significant changes to the mix of expenses and services related to MAGIC's dissolution as well as PrairieCat's intention to employ their own staff as of July 1, 2018 and resulting changes to the services they receive from RAILS. We had the best results with the original support formula, using the best information we have available to us right now about costs and other key factors. In addition, we found that the "hold harmless" clause in the FY16-18 contracts that resulted in several adjustments to the calculations over the contracts' term was no longer necessary or relevant in this single-year scenario. Some notes: * The RAILS expense totals were based on the FY18 budget, though RSA personnel figures were updated to projected FY19 costs * The "true" allocation for FY19 would use FY16-18 numbers to calculate the 3-year rolling average for each factor, but I had to use the most current available numbers for this calculation. FY15-17 numbers are used where possible, with the exception of population and materials budget figures, which use FY14-16 numbers. * SWAN's membership numbers use FY16-18 figures, incorporating the New 19 into a FY18 projection with the assumption that their go-live will occur in this fiscal year as currently scheduled I intend to use these numbers in the revised contracts for FY19 so we can move forward with that process and you can have firm information for your budgets. I do not anticipate updating the allocation or expenses with further changes or projections. Please let me know if you have any questions. Thanks, Anne Anne Slaughter Director of Technology Services Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5127 Fax: 630.734.5050 anne.slaughter(a)railslibraries.info<mailto:anne.slaughter@railslibraries.info> https://www.railslibraries.info

6 years, 7 months

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SWANboard October 2017