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SWAN Board 4/20/18 Meeting Packet Posted
by Brande Overbey 16 Apr '18

16 Apr '18

SWAN Board Members: The Friday, April 20th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2018-04-20/pa… This month's packet is 31 pages long. We will review our auditor and actuary RFP results; an overview of pricing is included in the packet, and I've attached to the email the scoring system that we used to determine our auditor top choice as well. As a reminder, Aaron is at COSUGI through Wednesday of this week so if you have any questions about the packet, please CC me so I can be sure to get you a response. He will have limited access to emails/voicemails while he is away. After the Board Meeting wraps up we will begin our Strategic Planning Committee Meeting (Jamie, Ted and Julie), which I've also posted the agenda for: https://support.swanlibraries.net/sites/default/files/meeting/2018-04-20/ag… This is our initial discussion of the RFP results. We received 12 responses to our RFP. Depending upon what time the Board Meeting wraps up, we can determine if we will all break for lunch, or if we need to order in for lunch delivery. Hopefully we'll have time to have a break in between to stretch our legs and get some food! See you all on Friday, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Susan Ricker
by Aaron Skog 16 Mar '18

16 Mar '18

Hello SWAN Board, I just wanted to inform you that as of Friday, March 16th, our library relations specialist Susan Ricker is no longer a member of the SWAN staff. We have a full plan in place to continue to make communications and PR a priority for us, especially in light of the New19 migration, and we will continue our work with the PR task force with myself, Dawne and Brande. Any PR or communications-related inquiries can be sent to Brande and Dawne in the meantime, and Susan's email will also all be forwarded to them so nothing is missed. If you have any questions please let me know. Thank you, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Executive Session Memo - Template for Tomorrow
by Brande Overbey 15 Mar '18

15 Mar '18

Hello SWAN Board, For tomorrow, I've attached a template recommendation/action document that Tiffany uses for your review. We invite you to share your thoughts and if you have documents you use that you prefer, feel free to bring them along for review too. This helps us to have a streamlined process with standardized documents for each step in our OMA Closed Session review. Thanks and see you in the morning! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Strategic Plan RFP Posted, Update
by Aaron Skog 15 Mar '18

15 Mar '18

SWAN Board, The strategic plan document was posted Wednesday, and Brande emailed the list of consultants. We have already heard back from a few. Here is the posting: https://www.swanlibraries.net/request-for-proposals/ Just a quick update! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board 3/16/18 Meeting Packet Posted
by Brande Overbey 13 Mar '18

13 Mar '18

SWAN Board Members: The Friday, March 16th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2018-03-16/pa… This month's packet is 40 pages long. We will ratify the budget vote, and discuss Circ Policy and cataloging libraries. Tiffany will also have a memo for you all regarding the Executive Session minutes, which is not included in the packet since it refers to closed topics. See you all on Friday! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting
by Brande Overbey 16 Feb '18

16 Feb '18

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SWAN Board 2/16/18 Meeting Packet Posted
by Brande Overbey 14 Feb '18

14 Feb '18

SWAN Board Members: The Friday, February 16th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2018-02-16/pa… This month's packet is 106 pages long. Included for discussion this month are the final draft of the FY19 budget (post-COW feedback) along with the eRead analysis for discussion, a first look at our board election timetable for the year, and our Strategic Planning RFP document and supporting info. A bylaws review is also noted for discussion - this is just to start talking about whether or not we would like to review/revise the bylaws again this year. If so, we'd move to create a charge for a Committee in the coming months. Our current bylaws document can be found here, for your reference: https://support.swanlibraries.net/sites/default/files/gov/SWAN%20By-Laws%20… See you all on Friday, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Quarterly Meeting
by Rich Wolff 14 Feb '18

14 Feb '18

Hi All, I just realized that I will not be at the March Quarterly meeting. Anthony Andros, my assistant administrator will be attending and voting in my place. As Vice-president, the meeting will be run by Stacy, See you Friday. Rich Richard A. Wolff, Administrator Tinley Park Public Library 7851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

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FW: SWAN Memo Regarding Budget, Governance for New 19
by Aaron Skog 05 Feb '18

05 Feb '18

SWAN Board, The attached memo and email was sent to the directors of the New 19. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Aaron Skog Sent: Monday, February 5, 2018 3:17 PM To: 'Dawn Bussey' <dawnbussey(a)gepl.org>; 'Director' <Director(a)wooddalelibrary.org> Subject: SWAN Memo Regarding Budget, Governance for New 19 Library Directors for New 19, I have been asked by the SWAN Board to provide you all a memo which outlined how your participation within SWAN is defined by the SWAN Bylaws. This memo will correct some information that I provided you back in November. I needed to confer with our legal counsel to ensure I did not improperly inform you again, which delayed the clarification. I apologize if this memo is too close to our upcoming SWAN budget approval. I reached out to the presidents of your respective groups-- Dawn Bussey and Yvonne Bergendorf-on Friday last week. Out of respect for your LINC and MAGIC governance and OMA, I have BCC'd you all but left Dawn and Yvonne on the "To" for this email. If you have questions, please feel free to reach out to me directly. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Tomorrow's Meeting
by Rich Wolff 18 Jan '18

18 Jan '18

Hi All, I am sorry but will not be able to make the meeting tomorrow morning. Three of us will not be there, but you should have a quorum with the remaining four. Stacy will be leading the meeting. I hope you have a good meeting, the agenda looks short and I will talk with Aaron next week so that I am on the same page as all of you. Thanks for your understanding! Rich Richard A. Wolff, Administrator Tinley Park Public Library 7851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

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