Hi SWAN Board,
For the Board Retreat follow up discussion, please find attached an additional document for your reference. This was the litmus test questions that Tiffany prepared for us.
Thank you and see you tomorrow,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Good Morning,
On Monday, 8/14/17, I met with Dee Brennan for a lunch. Dee had reached out to me and asked to meet, as she felt her relationship with the LLSAPS and particularly SWAN, were strained.
At lunch, I gave Dee a list of questions/points that I had put together from conversations at our board meetings, from my discussions with Aaron and Yvonne Bergendorf from Magic and from my own thoughts regarding the overlay project and the funding of the LLSAPS.
Attached is Dee's response to those questions/points. Please look them over and we can talk tomorrow.
Have a good day!
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
SWAN Board Members:
The Friday, August 18th board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2017-08-18/pa…
This month's packet is 70 pages long. We have a lot of content to cover at this Friday's meeting - we will update you on a number of topics, including the Fees Committee recommendation, RAILS LLSAP funding, missing in-transit, the Usability Study, and CPL. We'll also do some follow up discussion to our June 30th Board Retreat. Rich will need to leave at noon on Friday, so we are still hoping to be extra efficient but we can re-evaluate as we get closer to noon to see where we stand with lunch.
If you have any questions or issues to share in the packet, feel free to email them to me and I will make a note of them or do my best to answer.
See you all on Friday!
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Members:
The Friday, July 28th board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2017-07-28/pa…
The packet this month is 76 pages long. The Executive Director report details 9 proposed goals as part of SWAN's strategic plan.
Additionally, as part of SWAN Board Retreat homework assignment, I have created an overview of SWAN's Core Service. This is a draft of a presentation in the packet.
There are three policies for approval: Circulation Policy, Vendor Policy, and Network Policy. These have been reviewed and edited by SWAN's legal counsel, Greg Smith from Klein Thorpe Jenkins.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board:
The Bylaws Committee have completed their final review and updates to the redlined doc and are happy to share that with you today, for your final review and feedback due to us by Friday, July 14th. This will allow us time to discussion and incorporate your suggestions, but still get the revised doc to the membership in time for their 45 day review and then vote at the September Quarterly meeting.
We have also attached a short memo draft to this document, which highlights the main changes that were made. We welcome any suggestions or input to this document as well.
Also, please note that we have a number of "parking lot" items for discussion in future years for potential bylaws changes. We decided to leave these until after Strategic Planning and the addition of the New19, and include the following:
* School libraries/linked to public
* Joining Fee (board determines, membership determines, amounts?)
* "Active Membership" when live and circulating, when to pay fees (i.e. New 19)
* Quorum - Quarterly a meeting of the board? Of the membership?
Let us know if you have any questions,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address, address and phone number*
SWAN Library Services
800 Quail Ridge Drive, Westmont IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board:
This is a joint communication to the LINC and MAGIC governing bodies:
The New19 migration timeline has been revised - Go-live date for both LINC and MAGIC libraries is now slated for May 1, 2018.
Over the last six months, SWAN, LINC, and MAGIC staff have been working together to coordinate the most effective plan for the upcoming migration. While our initial plan-built with the help of SirsiDynix-was a great starting point, we understood the need for flexibility in that plan and knew nothing was immune from a potential shifting of dates. Based on internal discussion, prior migration experience, and discussions with SirsiDynix personnel assigned to this project, we have decided to move away from two separate go-live dates for the 19 new libraries joining SWAN and will instead have a single go-live date for LINC and MAGIC libraries on May 1, 2018. We are confident this decision will minimize downtime for all 97 libraries and will provide the cleanest migration of data.
We have not yet distributed this information to SWAN, LINC, or MAGIC libraries, but will be making the announcement through all available communications channels this week (SWANcom, support site post, and New 19 Newsletter).
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi Board,
Just to capture what we all just discussed, attached is the very rough draft from today's meeting.
Have a wonderful holiday weekend!
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address, address and phone number*
SWAN Library Services
800 Quail Ridge Drive, Westmont IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
