SWAN Board, SWAN Fees Committee:
I received this RAILS email yesterday evening regarding LLSAP support for FY19. This in effect moves away from "frozen" funding for this next year. For SWAN the change results in RAILS support increasing from $503,447 to $598,985. This is a $95,538 increase.
I am going to update the SWAN FY19 budget I am drafting, along with the membership fee chart that was included in Appendix D of the Fees Committee report.
If you have any comments, please refrain from reply-all to these email lists due to OMA concerns. Instead, I ask you to send those directly to me. I am available via phone this morning as well.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Anne Slaughter [mailto:anne.slaughter@railslibraries.info]
Sent: Wednesday, October 4, 2017 6:01 PM
To: Carolyn Coulter <carolyn.coulter(a)railslibraries.info>; Kendal Orrison <kendal.orrison(a)railslibraries.info>; Aaron Skog <aaron(a)swanlibraries.net>
Cc: Deirdre Brennan <dee.brennan(a)railslibraries.info>; Jane Plass <jane.plass(a)railslibraries.info>; Jim Kregor <jim.kregor(a)railslibraries.info>
Subject: FY19 support to LLSAPs
Carolyn, Kendal, Aaron,
In advance of the contract revisions still in process, I've attached a summary of projected LLSAP support for FY19 for your information.
Thank you for the time you each spent meeting with Jane, Jim, and me last month. Those meetings provided us with valuable information as we've continued with the work of determining FY19 support.
With our overall goal of keeping LLSAP support flat for FY19 at $2.25M, we tested several scenarios while incorporating significant changes to the mix of expenses and services related to MAGIC's dissolution as well as PrairieCat's intention to employ their own staff as of July 1, 2018 and resulting changes to the services they receive from RAILS. We had the best results with the original support formula, using the best information we have available to us right now about costs and other key factors. In addition, we found that the "hold harmless" clause in the FY16-18 contracts that resulted in several adjustments to the calculations over the contracts' term was no longer necessary or relevant in this single-year scenario.
Some notes:
* The RAILS expense totals were based on the FY18 budget, though RSA personnel figures were updated to projected FY19 costs
* The "true" allocation for FY19 would use FY16-18 numbers to calculate the 3-year rolling average for each factor, but I had to use the most current available numbers for this calculation. FY15-17 numbers are used where possible, with the exception of population and materials budget figures, which use FY14-16 numbers.
* SWAN's membership numbers use FY16-18 figures, incorporating the New 19 into a FY18 projection with the assumption that their go-live will occur in this fiscal year as currently scheduled
I intend to use these numbers in the revised contracts for FY19 so we can move forward with that process and you can have firm information for your budgets. I do not anticipate updating the allocation or expenses with further changes or projections. Please let me know if you have any questions.
Thanks,
Anne
Anne Slaughter
Director of Technology Services
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5127
Fax: 630.734.5050
anne.slaughter(a)railslibraries.info<mailto:anne.slaughter@railslibraries.info>
https://www.railslibraries.info
Sent from my iPad
Begin forwarded message:
From: Jamie Bukovac <jamieb(a)ippl.info<mailto:jamieb@ippl.info>>
Date: September 14, 2017 at 5:06:15 PM CDT
To: "Rich Wolff (RWolff(a)tplibrary.org<mailto:RWolff@tplibrary.org>)" <RWolff(a)tplibrary.org<mailto:RWolff@tplibrary.org>>
Subject: perhaps SWAN is a cooperative without the emphasis on profit
http://www.uwcc.wisc.edu/whatisacoop/http://www.uwcc.wisc.edu/issues/Governance/
Jamie Bukovac
Director
Indian Prairie Public Library District
401 Plainfield Road
Darien, IL 60561
630-887-8760 x242
www.ippl.info<http://www.ippl.info/>
[IPPL Logo_2R_web]Explore, connect and be inspired!
SWAN Board,
The most recent ALA Technology Reports issue is an overview written by Marshall Breeding about the current state of five open source library systems. I advised in one of the goals for SWAN's strategic plan that we begin discussing these solutions as a concept together and then engage other groups in Illinois.
I have attached the ALA report issue to this email. I am not expecting a discussion on Friday, but I would like to use an upcoming SWAN Board meeting to provide a basic introduction to the concepts behind open source communities. Read this at your leisure.
I recommend you read the Introduction and chapter 3 on Evergreen-this is the software developed by a library consortium.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
For the Board Retreat follow up discussion, please find attached an additional document for your reference. This was the litmus test questions that Tiffany prepared for us.
Thank you and see you tomorrow,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Good Morning,
On Monday, 8/14/17, I met with Dee Brennan for a lunch. Dee had reached out to me and asked to meet, as she felt her relationship with the LLSAPS and particularly SWAN, were strained.
At lunch, I gave Dee a list of questions/points that I had put together from conversations at our board meetings, from my discussions with Aaron and Yvonne Bergendorf from Magic and from my own thoughts regarding the overlay project and the funding of the LLSAPS.
Attached is Dee's response to those questions/points. Please look them over and we can talk tomorrow.
Have a good day!
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
SWAN Board Members:
The Friday, August 18th board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2017-08-18/pa…
This month's packet is 70 pages long. We have a lot of content to cover at this Friday's meeting - we will update you on a number of topics, including the Fees Committee recommendation, RAILS LLSAP funding, missing in-transit, the Usability Study, and CPL. We'll also do some follow up discussion to our June 30th Board Retreat. Rich will need to leave at noon on Friday, so we are still hoping to be extra efficient but we can re-evaluate as we get closer to noon to see where we stand with lunch.
If you have any questions or issues to share in the packet, feel free to email them to me and I will make a note of them or do my best to answer.
See you all on Friday!
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Members:
The Friday, July 28th board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2017-07-28/pa…
The packet this month is 76 pages long. The Executive Director report details 9 proposed goals as part of SWAN's strategic plan.
Additionally, as part of SWAN Board Retreat homework assignment, I have created an overview of SWAN's Core Service. This is a draft of a presentation in the packet.
There are three policies for approval: Circulation Policy, Vendor Policy, and Network Policy. These have been reviewed and edited by SWAN's legal counsel, Greg Smith from Klein Thorpe Jenkins.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
