SWAN Board Members:
The Friday, February 16th board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2018-02-16/pa…
This month's packet is 106 pages long. Included for discussion this month are the final draft of the FY19 budget (post-COW feedback) along with the eRead analysis for discussion, a first look at our board election timetable for the year, and our Strategic Planning RFP document and supporting info. A bylaws review is also noted for discussion - this is just to start talking about whether or not we would like to review/revise the bylaws again this year. If so, we'd move to create a charge for a Committee in the coming months. Our current bylaws document can be found here, for your reference: https://support.swanlibraries.net/sites/default/files/gov/SWAN%20By-Laws%20…
See you all on Friday,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi All,
I just realized that I will not be at the March Quarterly meeting. Anthony Andros, my assistant administrator will be attending and voting in my place.
As Vice-president, the meeting will be run by Stacy,
See you Friday.
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
SWAN Board,
The attached memo and email was sent to the directors of the New 19.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Aaron Skog
Sent: Monday, February 5, 2018 3:17 PM
To: 'Dawn Bussey' <dawnbussey(a)gepl.org>; 'Director' <Director(a)wooddalelibrary.org>
Subject: SWAN Memo Regarding Budget, Governance for New 19
Library Directors for New 19,
I have been asked by the SWAN Board to provide you all a memo which outlined how your participation within SWAN is defined by the SWAN Bylaws. This memo will correct some information that I provided you back in November. I needed to confer with our legal counsel to ensure I did not improperly inform you again, which delayed the clarification. I apologize if this memo is too close to our upcoming SWAN budget approval.
I reached out to the presidents of your respective groups-- Dawn Bussey and Yvonne Bergendorf-on Friday last week. Out of respect for your LINC and MAGIC governance and OMA, I have BCC'd you all but left Dawn and Yvonne on the "To" for this email.
If you have questions, please feel free to reach out to me directly.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi All,
I am sorry but will not be able to make the meeting tomorrow morning. Three of us will not be there, but you should have a quorum with the remaining four. Stacy will be leading the meeting.
I hope you have a good meeting, the agenda looks short and I will talk with Aaron next week so that I am on the same page as all of you.
Thanks for your understanding!
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
SWAN Board Members:
The Friday, January 19th board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2018-01-19/pa…
This month's packet is 91 pages long. Though the packet is lengthy, it is primarily the budget draft document, the RAILS-SWAN agreement, and the RAILS-SWAN sustainability plan for review that make it so. I know we have a few folks planning to be absent, so please let us know if you are unable to attend so we can assure our quorum. No lunch is planned since I am thinking we will wrap up prior to lunch.
See you all on Friday,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi All,
Happy New Year and I hope all of you are staying well. I came down with the flu in Mexico and I am still not feeling well. (It will be two weeks tomorrow and so much for the flu shot.)
At our December meeting, I mentioned that I wanted to conduct a mid-year evaluation of Aaron at the January meeting. I am going to push that off until our February meeting.
Jamie mentioned that she will be at the 1/19 meeting and I am pretty sure Julie will not be attending as well. As of today, will the rest of you be in attendance? If you will not be there, please write me back and let me know.
Have a good weekend and stay healthy!!!
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
Hi All,
To clarify my last email, Jamie will not be at the January meeting.
D'oh!
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
SWAN Board,
We are all set.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Jane Plass [mailto:jane.plass@railslibraries.info]
Sent: Friday, December 15, 2017 12:39 PM
To: Aaron Skog <aaron(a)swanlibraries.net>
Subject: RE: RAILS Consortia Committee - revised charge
Yes, new reps will be seated at the July meeting as usual. However, we want to have voting representation straightened out before then. The info you provided about Rich and you is exactly what we need at this point.
Jane
Jane Plass
Associate Executive Director
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5129
Fax: 630.734.5050
jane.plass(a)railslibraries.info<mailto:jane.plass@railslibraries.info>
https://www.railslibraries.info
From: Aaron Skog [mailto:aaron@swanlibraries.net]
Sent: Friday, December 15, 2017 12:31 PM
To: Jane Plass <jane.plass(a)railslibraries.info<mailto:jane.plass@railslibraries.info>>
Subject: RE: RAILS Consortia Committee - revised charge
Hi Jane,
Questions have come up at the SWAN Board meeting today.
The charge for the Consortia Committee notes the new reps are seated after July. The SWAN Board will have an election with two reps and the new Consortia Committee will be appointed after the election, so I will not have a final answer, as the SWAN Board would prefer to have Board representation. The January 5, 2018 deadline requested confused them. In case we just need the names of SWAN representatives: Rich Wolff will the rep, Aaron will be the alternate.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Jane Plass [mailto:jane.plass@railslibraries.info]
Sent: Friday, December 1, 2017 1:48 PM
To: Aaron Skog <aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net>>; akim(a)glencoelibrary.org<mailto:akim@glencoelibrary.org>; Anne Slaughter <anne.slaughter(a)railslibraries.info<mailto:anne.slaughter@railslibraries.info>>; Barbara Love (loveb(a)kewaneelibrary.org<mailto:loveb@kewaneelibrary.org>) <loveb(a)kewaneelibrary.org<mailto:loveb@kewaneelibrary.org>>; Betsy Adamowski (betsy(a)wheatonlibrary.org<mailto:betsy@wheatonlibrary.org>) <betsy(a)wheatonlibrary.org<mailto:betsy@wheatonlibrary.org>>; Carol Dawe <cjdawe(a)linc.lib.il.us<mailto:cjdawe@linc.lib.il.us>>; Carolyn Coulter <carolyn.coulter(a)railslibraries.info<mailto:carolyn.coulter@railslibraries.info>>; Dawn Bussey (dawnbussey(a)gepl.org<mailto:dawnbussey@gepl.org>) <dawnbussey(a)gepl.org<mailto:dawnbussey@gepl.org>>; Debbie Bloom <debbieb(a)idapubliclibrary.org<mailto:debbieb@idapubliclibrary.org>>; Debra Aggertt (daggertt(a)ilsos.net<mailto:daggertt@ilsos.net>) <daggertt(a)ilsos.net<mailto:daggertt@ilsos.net>>; Deirdre Brennan <dee.brennan(a)railslibraries.info<mailto:dee.brennan@railslibraries.info>>; Gwen Gregory <gwen.gregory(a)board.railslibraries.info<mailto:gwen.gregory@board.railslibraries.info>>; Jennifer Slaney <librybear(a)aol.com<mailto:librybear@aol.com>>; Julie Wayland (jwayland(a)princetonpl.org<mailto:jwayland@princetonpl.org>) <jwayland(a)princetonpl.org<mailto:jwayland@princetonpl.org>>; Kate Hall <kate.hall(a)board.railslibraries.info<mailto:kate.hall@board.railslibraries.info>>; Kendal Orrison <kendal.orrison(a)railslibraries.info<mailto:kendal.orrison@railslibraries.info>>; Kristine Hammerstrand <khammer(a)uillinois.edu<mailto:khammer@uillinois.edu>>; Lauren Offerman (laureno(a)trpld.org<mailto:laureno@trpld.org>) <laureno(a)trpld.org<mailto:laureno@trpld.org>>; Leslie Bednar (lbednar(a)illinoisheartland.org<mailto:lbednar@illinoisheartland.org>) <lbednar(a)illinoisheartland.org<mailto:lbednar@illinoisheartland.org>>; Lindsay Braddy (lbraddy(a)skokielibrary.info<mailto:lbraddy@skokielibrary.info>) <lbraddy(a)skokielibrary.info<mailto:lbraddy@skokielibrary.info>>; Matt Hammermeister <mhammermeister(a)pinnaclelibraries.org<mailto:mhammermeister@pinnaclelibraries.org>>; Pat Boze (pboze(a)ilsos.net<mailto:pboze@ilsos.net>) <pboze(a)ilsos.net<mailto:pboze@ilsos.net>>; Paul Mills <paul.mills(a)board.railslibraries.info<mailto:paul.mills@board.railslibraries.info>>; Rebecca Malinowski (rmalinowski(a)ccslib.org<mailto:rmalinowski@ccslib.org>) <rmalinowski(a)ccslib.org<mailto:rmalinowski@ccslib.org>>; Rich Wolff <r_wolff(a)tplibrary.org<mailto:r_wolff@tplibrary.org>>; Scott Pointon (spointon(a)whiteoaklibrary.org<mailto:spointon@whiteoaklibrary.org>) <spointon(a)whiteoaklibrary.org<mailto:spointon@whiteoaklibrary.org>>; Stacy Wittmann (wittmanns(a)eisenhowerpld.org<mailto:wittmanns@eisenhowerpld.org>) <wittmanns(a)eisenhowerpld.org<mailto:wittmanns@eisenhowerpld.org>>; Susan Westgate <swestgate(a)cslibrary.org<mailto:swestgate@cslibrary.org>>; Yvonne Bergendorf (director(a)wooddalelibrary.org<mailto:director@wooddalelibrary.org>) <director(a)wooddalelibrary.org<mailto:director@wooddalelibrary.org>>
Cc: Jody Rubel <jody.rubel(a)railslibraries.info<mailto:jody.rubel@railslibraries.info>>
Subject: RAILS Consortia Committee - revised charge
Consortia Committee members,
Thank you for your input during the discussion about the Consortia Committee charge at our October 16 meeting. The RAILS Board discussed RAILS committee structure and charges at its October 27 meeting and, at its meeting on November 17, approved a revised charge for the Consortia Committee and a charge for the new Resource Sharing Committee.
Both charges are attached and posted on the RAILS website at https://www.railslibraries.info/board/committees. In particular, please note the following changes to the Consortia Committee charge:
* Bullet points/topics related to library resource sharing in general rather than consortial issues specifically have been moved to the new Resource Sharing Committee charge.
* Each consortium may still designate up to two representatives, but only one is a voting representative. The second representative will serve as an alternate who can vote in the absence of the voting representative. Alternates are encouraged to attend all meetings. Appointment of representatives for successive terms is strongly encouraged to provide more continuity.
* The quorum has been defined as the majority of the voting members.
If your consortium has had two representatives or two representatives plus an alternate, please let me know by Friday, January 5, 2018 who will serve as your one voting representative and as your one alternate. To ensure OMA compliance, please respond to me directly; do not Reply All.
Remember that our next meeting is on January 22, 2018 at 9:30 a.m. - a week later than usual to avoid Martin Luther King Day.
Jane
Jane Plass
Associate Executive Director
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5129
Fax: 630.734.5050
jane.plass(a)railslibraries.info<mailto:jane.plass@railslibraries.info>
https://www.railslibraries.info
Hi All,
Attached are the FY2017-2018 that we established for Aaron. As we are near the halfway point of the fiscal year, I would like to review them with all of you during our closed session on Friday and write a mid-year review for Aaron based on the goals.
I have also attached a copy of the mid-year review we use here at Tinley. Please look over the goals and come with some prepared thoughts.
We will need you to take minutes during the closed session Tiffany. If you won't be able to make the meeting on Friday, please let me know as soon as you can.
Thanks and see you Friday.
Rich
