SWAN Board,
The presentation from CWR is attached. This is the Power Point file format, but I can send a PDF version if you request it from me directly.
As a reminder, the meeting schedule is as follows:
October 12, 2018 9:30am Special Meeting
October 19, 2018 9:30am Regular Meeting
November 1, 2018 9:30am Special Meeting
November 16, 2018 9:30am Regular Meeting
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
The threshold of 65 in favor votes was reached today, with 9 against, and 22 non-votes. The SWAN Board can take action to ratify the vote tomorrow and it is on the agenda. This will set the stage for membership vote on Monday to accept the Green Hills Public Library District for full membership.
This approval took two weeks with several reminders, and a few direct appeals today with some of the directors today who had not voted.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Members:
The Friday, September 21st board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2018-09-21/pa…
This month's packet is 36 pages long. The agenda is ordered to have Curtis Chang present the CWR assessment, identity, vision, and mission in person at the meeting. We will have regular action items after that presentation.
To clarify: we are not intending to have an all-day meeting. Curtis has asked to present his findings to the SWAN management team in the afternoon.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi guys,
As long as everyone who indicated they are going to be there can be there, we will just have a quorum today. I just got off the phone with Rich, who is en route to a family emergency. That will make 3 absent, 4 present. He said if he needs to be, he can come in, but hopefully we will not need him to do so. If anyone else can't make it this morning, please let us know!
Thank you,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
I announced this to SWAN staff yesterday. Brande's last board meeting will be this Friday. I do not have enough emoticons to express my sadness!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Aaron Skog
Sent: Tuesday, August 7, 2018 4:42 PM
To: All SWAN Staff <allstaff(a)swanlibraries.net>
Subject: Brande News
Hi SWAN team,
I have some bittersweet news for you. Brande Overbey has accepted a new full-time position as the Community Relations Director for Anderson Animal Shelters, and has submitted a resignation from her position here at SWAN.
I have made arrangements to transition Brande's duties temporarily within SWAN's administration. I will utilize Brande for a few hours weekly over the next month or so, along with HR Source (formerly Management Association). I will share more details when they become available, such as the HR consultant that SWAN will contract with. The day that Brande steps down from her full-time role at SWAN is Monday, August 21.
Brande and I have worked together for the past 5 years. She was instrumental in helping us bring our organization out of the period of independence and into the one that makes SWAN fun to work in today. She was key in getting us into our new facility, and helping us with whatever project arose along the way.
Over these next two weeks, Dawne and I will work with her to make sure we have all of our internal operations covered and ready for her last day full-time.
Please wish her the best of luck at her new position. She will get to work with dogs and sloths (and people)!
~A.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
I can include this in the September packet, but I thought you would like to see the letter I received today.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Emily Fister <emily.fister(a)railslibraries.info>
Sent: Wednesday, August 8, 2018 12:01 PM
To: Aaron Skog <aaron(a)swanlibraries.net>
Cc: Anne Slaughter <anne.slaughter(a)railslibraries.info>; Jane Plass <jane.plass(a)railslibraries.info>
Subject: Financial Sustainability Plan acknowledgement letter - SWAN
Aaron,
see attached correspondence.
Thanks.
Emily Fister
Executive Assistant
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5145
Fax: 630.734.5050
emily.fister(a)railslibraries.info<mailto:emily.fister@railslibraries.info>
https://www.railslibraries.info
Hi SWAN Board,
Can I have a yes/no for attendance for next Friday's Board Meeting? We've heard from Julie and Jamie that they will not be in attendance, so wanted to ensure quorum.
Thanks,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
I thought I would share this good news with you! TMQ = The MARC of Quality, which is a contracted service sponsored by the Illinois State Library/SOS to update consortia holdings in OCLC.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Anne Slaughter <anne.slaughter(a)railslibraries.info>
Sent: Thursday, July 26, 2018 4:05 PM
To: Jane Plass <jane.plass(a)railslibraries.info>; Deirdre Brennan <dee.brennan(a)railslibraries.info>; Jim Kregor <jim.kregor(a)railslibraries.info>; Bill Goetz <bill.goetz(a)railslibraries.info>; Sharon Swanson <sharon.swanson(a)railslibraries.info>
Cc: Aaron Skog <aaron(a)swanlibraries.net>; Dawne Tortorella <dawne(a)swanlibraries.net>
Subject: FW: 19-1003-TMQ Award Letter
Importance: High
Good news! I received word today that our TMQ grant application for FY19 was approved for the full amount - which includes $10,000 for SWAN's OCLC reclamation.
Anne
Anne Slaughter
Director of Technology Services
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5127
Fax: 630.734.5050
anne.slaughter(a)railslibraries.info<mailto:anne.slaughter@railslibraries.info>
https://www.railslibraries.info
From: Egan, Karen <KEgan(a)ILSOS.NET<mailto:KEgan@ILSOS.NET>>
Sent: Thursday, July 26, 2018 2:56 PM
To: Anne Slaughter <anne.slaughter(a)railslibraries.info<mailto:anne.slaughter@railslibraries.info>>
Cc: Deirdre Brennan <dee.brennan(a)railslibraries.info<mailto:dee.brennan@railslibraries.info>>; Harrison, Gwen <GHarrison(a)ILSOS.NET<mailto:GHarrison@ILSOS.NET>>; Jim Kregor <jim.kregor(a)railslibraries.info<mailto:jim.kregor@railslibraries.info>>
Subject: 19-1003-TMQ Award Letter
Importance: High
Hi Anne,
The attached award letter from Secretary of State and State Librarian, Jesse White is being sent to your attention by this email.
The award letter will not be sent through US mail. Please be sure to share this with your grants administration and save a copy for your records.
Contracts will arrive in the mail for signature in the next couple of weeks, and your contract start date is July 1, 2018.
If you have any questions, please contact your grant monitor, Gwen Harrison (217-785-7334) or me at the Illinois State Library.
Karen Egan, LSTA Grants Consultant
Illinois State Library
300 S. Second Street
Springfield, IL 62701
kegan(a)ilsos.net<mailto:kegan@ilsos.net>
Telephone: 217-782-7749 | Fax: 217-782-1877
Jesse White, Secretary of State and State Librarian
************************************************
Disclaimer - This email and any files transmitted with it are confidential and contain privileged or copyright information. You must not present this message to another party without gaining permission from the sender. If you are not the intended recipient you must not copy, distribute or use this email or the information contained in it for any purpose other than to notify the Office of the Illinois Secretary of State.
If you have received this message in error, please notify the sender immediately, and delete this email from your system. Any views expressed in this message are those of the individual sender, except where the sender specifically states them to be the views of the Office of the Illinois Secretary of State.
************************************************
SWAN Board,
Next week Consulting Within Reach will arrive on Monday afternoon and we have 3 days of interviews and meetings. I thought I would provide everyone on the board an update.
Yesterday, I had an hour long video conference with Curtis Chang and his associate Brad Jung. We discussed some logistics and we talked about some of the topics to explore during interviews. What is interesting is that Brad Jung worked for Innovative Interfaces for 3 years as VP of Product Management (2014-2016). He worked on the CCS strategic plan with Curtis, so I think they are not "green" in terms of library consortium.
I have reached out to Pierre Gregoire and we set an interview date (he also wants to attend the town hall at Tinley). I will email Jamie Paicely at Steger after I have confirmed with some others on times.
7/31 Tues @ SWAN HQ in person interviews
9-10 Dawne Tortorella
10-11 Joseph Miller
11-12 Steven Schlewitt
12-1 Tara Wood
1-2 Scott Brandwein
2-3 STAFF MEETING
3-4 Brande Overbey
4-5 Julie Milavec (Board)
5-6 Stacy Wittmann (Board)
6-7 Doug Losey (Board
7-9 CWR Internal Meeting
8/1 Wed @ Tinley (9 registered)
11-12 Rich Wolff (in person at Tinley board room)
12-1 Jamie Bukovac (in person at Tinley board room)
1-2 Tinley Park Town Hall Meeting (1:30pm start)
2-3 Town Hall Meeting (3:00pm end)
3-4 Jennifer Cottrill (INT phone interview CST)
CWR will conduct a phone interview with Jennifer at Midlothian (per CRW, I am slotting in phone interviews in all available times).
8/2 Thurs @ Oak Brook (13 registered)
10-11 Oak Brook town hall (10:00am start)
11-12 Oak Brook town hall (11:30am end)
12-1 Ted Bodewes (Board)
1-2 Tiffany Verzani (Board)
2-3 Aaron wrap up meeting & departure
Brande confirmed that the interviews with Ted and Tiffany will be at Oak Brook in the same space as the town hall.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
