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SWAN Board 10/12/18 Special Meeting Agenda and Packet Posted
by Aaron Skog 08 Oct '18

08 Oct '18

SWAN Board Members, The Friday, October 12th special board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2018-10-12/pa… This packet has the agenda, survey summary data, and IPLAR data analysis I provided CWR (and soon to the RAILS Consortia Committee). Please refer to the CWR presentation PPTX file that was sent out on Friday, September 21 at 1:12pm for this Friday's meeting. Please let me know if you need a copy sent to you again. As a reminder, the meeting schedule is as follows: October 12, 2018 9:30am Special Meeting October 19, 2018 9:30am Regular Meeting November 1, 2018 9:30am Special Meeting November 16, 2018 9:30am Regular Meeting I was in Salt Lake City for Consortia SIG the prior week, and then on vacation all last week in Wyoming. I still have to announce the Green Hills Public Library District vote to the membership. You will be approving/ratifying that vote on Friday. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Green Hills Approval Vote Passed
by Aaron Skog 27 Sep '18

27 Sep '18

SWAN Board, The vote threshold of 64 was crossed midday Wednesday. I would like to have the Oct 12th SWAN Board Special Meeting have an action item to ratify this vote. On Monday, I shared a draft agenda for the Oct 12th meeting with Ted and Stacy, but it did not include an action item for Green Hills. The vote went so fast! Joseph Miller and our SirsiDynix project manager are eager to get started, so I will sign off on the SirsiDynix project quotations for the one-time migration costs. The Green Hills board of trustees signed the SWAN agreement last week, so that requirement is complete. P.S. We got our reimbursement check from Chicago Public Library Wednesday too! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Strategic Plan Identify, Mission, Vision and Assessment Presentation
by Aaron Skog 21 Sep '18

21 Sep '18

SWAN Board, The presentation from CWR is attached. This is the Power Point file format, but I can send a PDF version if you request it from me directly. As a reminder, the meeting schedule is as follows: October 12, 2018 9:30am Special Meeting October 19, 2018 9:30am Regular Meeting November 1, 2018 9:30am Special Meeting November 16, 2018 9:30am Regular Meeting Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Membership Vote on Joining Fee Resolution Passed
by Aaron Skog 20 Sep '18

20 Sep '18

SWAN Board, The threshold of 65 in favor votes was reached today, with 9 against, and 22 non-votes. The SWAN Board can take action to ratify the vote tomorrow and it is on the agenda. This will set the stage for membership vote on Monday to accept the Green Hills Public Library District for full membership. This approval took two weeks with several reminders, and a few direct appeals today with some of the directors today who had not voted. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board 9/21/18 Meeting Packet Posted
by Aaron Skog 17 Sep '18

17 Sep '18

SWAN Board Members: The Friday, September 21st board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2018-09-21/pa… This month's packet is 36 pages long. The agenda is ordered to have Curtis Chang present the CWR assessment, identity, vision, and mission in person at the meeting. We will have regular action items after that presentation. To clarify: we are not intending to have an all-day meeting. Curtis has asked to present his findings to the SWAN management team in the afternoon. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Quorum for Today's Meeting
by Brande Overbey 10 Aug '18

10 Aug '18

Hi guys, As long as everyone who indicated they are going to be there can be there, we will just have a quorum today. I just got off the phone with Rich, who is en route to a family emergency. That will make 3 absent, 4 present. He said if he needs to be, he can come in, but hopefully we will not need him to do so. If anyone else can't make it this morning, please let us know! Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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FW: Brande News
by Aaron Skog 08 Aug '18

08 Aug '18

SWAN Board, I announced this to SWAN staff yesterday. Brande's last board meeting will be this Friday. I do not have enough emoticons to express my sadness! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Aaron Skog Sent: Tuesday, August 7, 2018 4:42 PM To: All SWAN Staff <allstaff(a)swanlibraries.net> Subject: Brande News Hi SWAN team, I have some bittersweet news for you. Brande Overbey has accepted a new full-time position as the Community Relations Director for Anderson Animal Shelters, and has submitted a resignation from her position here at SWAN. I have made arrangements to transition Brande's duties temporarily within SWAN's administration. I will utilize Brande for a few hours weekly over the next month or so, along with HR Source (formerly Management Association). I will share more details when they become available, such as the HR consultant that SWAN will contract with. The day that Brande steps down from her full-time role at SWAN is Monday, August 21. Brande and I have worked together for the past 5 years. She was instrumental in helping us bring our organization out of the period of independence and into the one that makes SWAN fun to work in today. She was key in getting us into our new facility, and helping us with whatever project arose along the way. Over these next two weeks, Dawne and I will work with her to make sure we have all of our internal operations covered and ready for her last day full-time. Please wish her the best of luck at her new position. She will get to work with dogs and sloths (and people)! ~A. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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FW: Financial Sustainability Plan acknowledgement letter - SWAN
by Aaron Skog 08 Aug '18

08 Aug '18

SWAN Board, I can include this in the September packet, but I thought you would like to see the letter I received today. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Emily Fister <emily.fister(a)railslibraries.info> Sent: Wednesday, August 8, 2018 12:01 PM To: Aaron Skog <aaron(a)swanlibraries.net> Cc: Anne Slaughter <anne.slaughter(a)railslibraries.info>; Jane Plass <jane.plass(a)railslibraries.info> Subject: Financial Sustainability Plan acknowledgement letter - SWAN Aaron, see attached correspondence. Thanks. Emily Fister Executive Assistant Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5145 Fax: 630.734.5050 emily.fister(a)railslibraries.info<mailto:emily.fister@railslibraries.info> https://www.railslibraries.info

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SWAN Board 8/10/18 Meeting Packet Posted
by Brande Overbey 07 Aug '18

07 Aug '18

SWAN Board Members: The Friday, August 10th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2018-08-10/pa… This month's packet is 44 pages long. We will discuss the September Quarterly agenda, Green Hills joining SWAN, and establishing steps for members delinquent in their payments to us. See you all on Friday! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Headcount for Next Friday's Board Meeting?
by Brande Overbey 01 Aug '18

01 Aug '18

Hi SWAN Board, Can I have a yes/no for attendance for next Friday's Board Meeting? We've heard from Julie and Jamie that they will not be in attendance, so wanted to ensure quorum. Thanks, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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