Hi All,
Thank you for getting back to me. I am still waiting to hear back from Doug, but we have six board members who can and are ok with meeting on 7/28/17, so we will be changing the board meeting from 7/21/17 to 7/28/17.
Thank you for getting back to me and I hope you have a great weekend.
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
Hi All,
Two board members will not be at the July 21st meeting. I am writing to see if you are available to meet on Friday, July 28th instead? Both Aaron and Brande can meet that day. I looked at the bylaws and this is what they state, ""meetings may be canceled or rescheduled by agreement of the board members and Members shall be notified at least two (2) days in advance by electronic communication."
So if you can make the 28th and are in agreement, we will change the meeting date. Please write me back by the end of this week to confirm if you can meet on the 28th.
Thanks,
Rich
Richard A. Wolff, Administrator
Tinley Park Public Library
7851 Timber Drive,
Tinley Park, IL. 60477
708-845-5718
Hello again,
Attached are two supplemental documents for your review, and for discussion as a group on Friday.
1. Kate Boyle's notes from her meeting 6/19/17 with RAILS regarding the ongoing delivery issues.
2. The Bylaws Committee's updated redline document. Tiffany and Stacy will walk you through this document at the meeting. We made many updates to bylaws to reflect all of the feedback received, and there are a few areas of content that would need to be discussed/determined as a group as well.
Thank you,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address, address and phone number*
SWAN Library Services
800 Quail Ridge Drive, Westmont IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Members:
The Friday, June 16th board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2017-06-16/pa…
This packet is 53 pages long. Additional supplemental material that will be sent via email separately include the redlined bylaws document, and notes on Kate's discussion with RAILS regarding delivery issues.
We have a lot of content to cover at this Friday's meeting - the bylaws review and discussion, Aaron's review results, our updated Circ Policy, and updates on delivery and fees. We are still hoping to be extra efficient and get out by lunchtime, but if that changes I can always order us some food delivered in.
See you all on Friday!
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address, address and phone number*
SWAN Library Services
800 Quail Ridge Drive, Westmont IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
Just a reminder that your results for the ED review are due to Rich and me by no later than next Friday, June 9th.
Thank you and have a wonderful weekend!
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address, address and phone number*
SWAN Library Services
800 Quail Ridge Drive, Westmont IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
I am arranging a meeting during ALA with Pam Arnold, our new sales rep Justin Swain, for Saturday, June 24th. Rich has agreed to meet with me and SirsiDynix, and we wanted to see if you have topics you would like to us to raise during the meeting.
Here are the top two issues from my perspective:
1. Enterprise search and relevancy: popular book titles continue to be problematic in returned relevancy and the way display is organized with various formats (audiobooks, hardcover, etc.) needs our direct input.
2. BLUEcloud staff client replacement of Symphony Workflows client: we need some "wins" on this front, as it seems like it will require time for the SirsiDynix software development to reach a tipping point for library staff in SWAN to begin using BLUEcloud instead of Workflows.
If you have other concerns, please email Rich Wolff and myself. Depending on the topics, additional SirsiDynix staff will be included in the meeting.
Rich's direct email is below:
RWolff(a)tplibrary.org
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board, Fees Committee:
I most likely will not have an updated document for the SWAN Quarterly meeting next week, June 1. The data needed for the chart must be gathered from the Cook County Treasurer, and I do not have the data yet.
I would also like to talk about the fees with a few of the library directors with the largest increases. This means Oak Park for starters.
Lastly, something annoying happened that I want to alert you to. The Fees Committee was originally operating with Anne Slaughter as the MAGIC ex-officio rep. We utilized an email list feescom(a)swanlibraries.net<mailto:feescom@swanlibraries.net> to share information easily. The draft version of the Fees Document was deliberately not posted online and only shared with the Committee and Board. Anne took the liberty to share the document with the RAILS leadership team, which included the Carolyn Coulter of PrairieCat and Kendal Orrison of RSA. While Dee and others were complementary of the report, I specifically asked them to allow me to work on the document further, to talk with some key stakeholders, and that it was not ready for public consumption. They apologized and requested Carolyn and Kendal not share it further with other libraries. I removed Anne from the Fees email list yesterday once I realized what was going on.
I am very reluctant to get into a Fees overview next week at the meeting unless we have the final document and chart. Due to this, I am going to keep this off the agenda and make a brief comment that we have some additional work and it will be scheduled for an overview with other meetings in June/July and posted online.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board:
As a recap - the completed evaluation form for Aaron will be due to Rich and me by end of business Friday, June 9th. We will then compile them and try to get you a synopsis via email on Monday or Tuesday of the following week, for that Friday's board meeting.
Aaron is working on his self-evaluation and will email that out to you separately, hopefully by end of next week.
Also attached is the SWAN employee performance scores guideline, if this is helpful in determining number scores. If you'd like me to modify this for the ED review process as an official document that can be used year to year, I am happy to do so.
Thank you,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
*Please note my new email address, address and phone number*
SWAN Library Services
800 Quail Ridge Drive, Westmont IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
I will send an announcement out via SWANcom tomorrow around noon. The MAGIC staff have been informed, as has some MAGIC leadership. The RAILS staff will be emailed tomorrow morning. I have negotiated with RAILS some arrangements I will detail to you all later.
Over the past year many SWAN staff have collaborated with Dawne on a number of projects and everyone is immediately impressed by her abilities.
I am very excited and in fact honored Dawne wanted to join SWAN. She is precisely what SWAN needs for an Assistant Director.
I would ask you to wait until the SWANcom is sent before discussing this with non-SWAN Board library directors.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Aaron Skog
Sent: Wednesday, May 17, 2017 2:45 PM
To: All SWAN Staff <allstaff(a)swanlibraries.net>
Subject: SWAN Employee Announcement
Hello team,
We have an exciting staffing announcement for you all. We have officially hired our new Assistant Director for SWAN. Dawne Tortorella will be joining us starting on Monday, June 4th. For the duration of the ongoing LINC & MAGIC migration project she will be devoting much of her time in her new role to overseeing this process, and to ensuring that MAGIC continues to have the support that it needs for success.
Dawne comes to us with a wealth of library-world experience, including having most recently helped to leading the MAGIC consortium under while working for RAILS. She has also worked for OCLC, taught MLS and MIS coursework for Dominican, San Jose State, and DePaul, and led her own company Bellcow which provides tech support and IT strategy for libraries and other organizations. We welcome her expertise with libraries, consortial operations and strategy, SirsiDynix, and IT, and feel truly fortunate to have her join SWAN.
I will send out an email to the SWAN membership tomorrow around 12 noon. Until that time, I would ask that you hold off on sharing this information with anyone other than your teammates.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
