SWAN Finance Committee (Jamie, Stacy, Tiffany),
The agenda and packet are posted for the meeting on Monday, November 5th at Northlake Public Library District, 1:00 p.m.
https://support.swanlibraries.net/sites/default/files/meeting/2018-11-05/pa…
This packet is 116 pages, and contains a draft of the FY20 budget with detail on all of the revenue and expenses, BLUEcloud Mobile pricing, a preliminary draft of the FY18 audit, our 6 year reserves worksheet updated for FY20, and the SWAN Investment of Public Funds Policy.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Members,
The Friday, October 19th regular board meeting packet is now available to you:
https://support.swanlibraries.net/sites/default/files/meeting/2018-10-19/pa…
This is a rather large packet as it includes the regular board documents, but also the survey summary, the RAILS FY20 grant SWAN was awarded, BLUEcloud Mobile pricing, and two sets of minutes (the September 21st meeting and the special meeting held last week Friday, October 12th). Dawne and I hope these minutes best summarize the discussion held on Friday.
I have updated Curtis Chang on the consensus achieved last week. He is arranging a conference call with me for details. The plan is for CWR to present remotely on Thursday, November 1st at the special meeting. I have updated our timeline and calendar accordingly.
Please let me know if you have any questions.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Members,
The Friday, October 12th special board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2018-10-12/pa…
This packet has the agenda, survey summary data, and IPLAR data analysis I provided CWR (and soon to the RAILS Consortia Committee).
Please refer to the CWR presentation PPTX file that was sent out on Friday, September 21 at 1:12pm for this Friday's meeting. Please let me know if you need a copy sent to you again.
As a reminder, the meeting schedule is as follows:
October 12, 2018 9:30am Special Meeting
October 19, 2018 9:30am Regular Meeting
November 1, 2018 9:30am Special Meeting
November 16, 2018 9:30am Regular Meeting
I was in Salt Lake City for Consortia SIG the prior week, and then on vacation all last week in Wyoming. I still have to announce the Green Hills Public Library District vote to the membership. You will be approving/ratifying that vote on Friday.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
The vote threshold of 64 was crossed midday Wednesday. I would like to have the Oct 12th SWAN Board Special Meeting have an action item to ratify this vote. On Monday, I shared a draft agenda for the Oct 12th meeting with Ted and Stacy, but it did not include an action item for Green Hills. The vote went so fast!
Joseph Miller and our SirsiDynix project manager are eager to get started, so I will sign off on the SirsiDynix project quotations for the one-time migration costs. The Green Hills board of trustees signed the SWAN agreement last week, so that requirement is complete.
P.S. We got our reimbursement check from Chicago Public Library Wednesday too!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
The presentation from CWR is attached. This is the Power Point file format, but I can send a PDF version if you request it from me directly.
As a reminder, the meeting schedule is as follows:
October 12, 2018 9:30am Special Meeting
October 19, 2018 9:30am Regular Meeting
November 1, 2018 9:30am Special Meeting
November 16, 2018 9:30am Regular Meeting
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
The threshold of 65 in favor votes was reached today, with 9 against, and 22 non-votes. The SWAN Board can take action to ratify the vote tomorrow and it is on the agenda. This will set the stage for membership vote on Monday to accept the Green Hills Public Library District for full membership.
This approval took two weeks with several reminders, and a few direct appeals today with some of the directors today who had not voted.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Members:
The Friday, September 21st board meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2018-09-21/pa…
This month's packet is 36 pages long. The agenda is ordered to have Curtis Chang present the CWR assessment, identity, vision, and mission in person at the meeting. We will have regular action items after that presentation.
To clarify: we are not intending to have an all-day meeting. Curtis has asked to present his findings to the SWAN management team in the afternoon.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
844-792-6542
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi guys,
As long as everyone who indicated they are going to be there can be there, we will just have a quorum today. I just got off the phone with Rich, who is en route to a family emergency. That will make 3 absent, 4 present. He said if he needs to be, he can come in, but hopefully we will not need him to do so. If anyone else can't make it this morning, please let us know!
Thank you,
Brande Overbey
Operations Manager
brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
