Hi SWAN Board,
As promised, the written report from the Clarity Task Force is available to you all for discussion on Friday. The attached PDF is the version for the SWAN Board, which we expect may undergo some changes after your feedback. We can share the final version with the membership in advance of the December 5th Quarterly meeting (or include in the packet).
Ang Romano from Oak Lawn and Kerry Halter from Batavia will be at the meeting, on Friday along with Dawne who chaired the task force. I have arranged a December 2nd meeting with Clarity to prepare for the Quarterly presentation on December 5th.
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Finance Committee-
The agenda and meeting packet is attached for the meeting on Friday which will be held directly after the SWAN Board meeting.
I am having a little trouble getting the Finance Committee meeting to show up on the SWAN support site, so for the moment, I am sending this as an attachment.
The meeting is posted in L2.
https://www.librarylearning.info/admin/event.aspx?eventID=30374
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/19_11_15/6636…
Please note that the Clarity Task Force report is on the agenda for discussion, but the report is not in the packet. This report will be sent out tomorrow afternoon once the Clarity Task Force meeting in the morning is over.
Several reps from Clarity will be at the Friday meeting to talk about the report and answer any questions. The report itself is in two parts-their analysis and recommendation, and the research completed.
Lastly, there will be a Finance Committee meeting directly after the board meeting, and that meeting packet will be posted tomorrow morning.
Have a great evening,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
Julie and I were reviewing the RAILS Consortia Committee meeting packet for next week, Monday and we thought it would be good to share two memos that will be discussed.
First, there is an interesting memo on what is being discussed by the State Library, ILA, and RAILS on open hold shelf practices. There appears to be some concerns held by state legislators that libraries are revealing too much in terms of patron information on open hold shelves. The memo is worth reading over, and will likely have some future implication for SWAN's best practices on what should be printed on hold wrappers.
Second, the RAILS LLSAP funding formula is going to undergo some revision for FY22. This is after two years of the current formula. I am not entirely sure yet why RAILS is looking to revise the formula, and I passed on my concerns to Julie that we need some reliable funding formula and that it should not change every two years.
I will not be attending the Monday, October 21st committee but Julie will be there. If you want to discuss any of this on Friday, we can talk about that prior to approving the meeting agenda.
Best,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
All,
I wanted to clarify what our hold slips look like, and they do in fact have the first four letters of the last name and the last five numbers of the library card, together with the pick-up date. I had just never noticed the library card numbers before because there is never another Jenkins on the shelf!
Jane Jenkins, Library Director
10331 S. Interlochen Dr., Palos Hills, IL 60465
708-598-8446 ext. 111 | greenhillslibrary.org<http://www.greenhillslibrary.org/>
[http://www.greenhillslibrary.org/wp-content/uploads/2019/05/emailsignature.…]
Hi SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/19_10_18/6636…
We have three agenda topics of note.
* The RAILS FY21 support grant needs to be approved-and good news! The grant total increased for SWAN by $37,339 which for FY21 brings us up to $562,018 total.
* The closed session minutes going back to 2011 was reviewed by Dawne Bussey, who has a recommendation to open some, leave some closed, and destroy the recordings older than 18 months
* New chart of accounts for SWAN's budget-a first draft was sent to us on Friday last week by Lauterbach, and any feedback you have on wording and budget categories is welcome.
Let me know if you have any questions. Please note, I will be on vacation in the UK from 10/20 through 11/1. I will remind everyone again on Friday.
P.S. I will be visiting Harvey Public Library District tomorrow afternoon.
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/19_09_20/6636…
Aside from the required actions, there is one big discussion topic for the meeting, which is the Strategic Plan Objective 3, Reconstitute as a Mission Driven 501c3 with Clear Representative Governance.
I have provided a written summary of the legal research to-date, along with an overview of other 501(c)3 consortium. I tried to include data that I hope is meaningful in comparing SWAN to these other entities. Just to be safe, I included the 4 relevant legal opinions as well, as I think they could be referred to during the discussion. I included discussion topics on exhibit page 47 for the meeting on Friday.
Please let me know if you have any questions!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board Reps,
Just a heads up that the board packet and financials will most likely be ready and posted on Tuesday next week.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
Just a heads up on this question I received today, which answered below. It may come up on Thursday at the SWAN Quarterly meeting, but I want to make sure Stacy and others are prepared (Ted is out of the country) and introduce some of our newer reps to this request that came from Kathy Berggren over 1 year ago about video conference attendance.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Aaron Skog
Sent: Tuesday, September 3, 2019 2:02 PM
To: Kathy Berggren <kberggren(a)mapld.org>
Subject: RE: SWAN by-laws
Hi Kathy,
I worked with the SWAN Board on this issue and it was discussed September 2018 after receiving a legal opinion. After reviewing this legal opinion, the SWAN Board decided that as part of the strategic planning process that ran October - December 2018 that the legal entity aspect would determine the future of electronic participation. The SWAN bylaws would have to be revised at some point.
The written legal opinion is part of the September 21, 2018 SWAN Board meeting packet: exhibit pages 34-36.
https://support.swanlibraries.net/sites/default/files/meeting/18_09_21/6629…
The SWAN Board discussion at that meeting decided that further review of this is appropriate in context to the Strategic Planning process underway. So their work has shifted to researching the 501c3 conversion. Once some decision is arrived at, the discussion on modifying the bylaws would follow.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Kathy Berggren <kberggren(a)mapld.org<mailto:kberggren@mapld.org>>
Sent: Tuesday, September 3, 2019 12:20 PM
To: Aaron Skog <aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net>>
Subject: SWAN by-laws
Aaron,
Whatever happened to my request that the by-laws be changed to allow members to vote via V-Tel? - kb
Kathy Berggren, Director
Matteson Area Public Library District
801 South School Street
Matteson, IL 60443
Ph: 708-748-4431 x 316
Fx: 708-748-0579
Email: kberggren(a)mapld.org<mailto:kberggren@mapld.org>
