Hi SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/19_10_18/6636…
We have three agenda topics of note.
* The RAILS FY21 support grant needs to be approved-and good news! The grant total increased for SWAN by $37,339 which for FY21 brings us up to $562,018 total.
* The closed session minutes going back to 2011 was reviewed by Dawne Bussey, who has a recommendation to open some, leave some closed, and destroy the recordings older than 18 months
* New chart of accounts for SWAN's budget-a first draft was sent to us on Friday last week by Lauterbach, and any feedback you have on wording and budget categories is welcome.
Let me know if you have any questions. Please note, I will be on vacation in the UK from 10/20 through 11/1. I will remind everyone again on Friday.
P.S. I will be visiting Harvey Public Library District tomorrow afternoon.
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/19_09_20/6636…
Aside from the required actions, there is one big discussion topic for the meeting, which is the Strategic Plan Objective 3, Reconstitute as a Mission Driven 501c3 with Clear Representative Governance.
I have provided a written summary of the legal research to-date, along with an overview of other 501(c)3 consortium. I tried to include data that I hope is meaningful in comparing SWAN to these other entities. Just to be safe, I included the 4 relevant legal opinions as well, as I think they could be referred to during the discussion. I included discussion topics on exhibit page 47 for the meeting on Friday.
Please let me know if you have any questions!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board Reps,
Just a heads up that the board packet and financials will most likely be ready and posted on Tuesday next week.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
Just a heads up on this question I received today, which answered below. It may come up on Thursday at the SWAN Quarterly meeting, but I want to make sure Stacy and others are prepared (Ted is out of the country) and introduce some of our newer reps to this request that came from Kathy Berggren over 1 year ago about video conference attendance.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Aaron Skog
Sent: Tuesday, September 3, 2019 2:02 PM
To: Kathy Berggren <kberggren(a)mapld.org>
Subject: RE: SWAN by-laws
Hi Kathy,
I worked with the SWAN Board on this issue and it was discussed September 2018 after receiving a legal opinion. After reviewing this legal opinion, the SWAN Board decided that as part of the strategic planning process that ran October - December 2018 that the legal entity aspect would determine the future of electronic participation. The SWAN bylaws would have to be revised at some point.
The written legal opinion is part of the September 21, 2018 SWAN Board meeting packet: exhibit pages 34-36.
https://support.swanlibraries.net/sites/default/files/meeting/18_09_21/6629…
The SWAN Board discussion at that meeting decided that further review of this is appropriate in context to the Strategic Planning process underway. So their work has shifted to researching the 501c3 conversion. Once some decision is arrived at, the discussion on modifying the bylaws would follow.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Kathy Berggren <kberggren(a)mapld.org<mailto:kberggren@mapld.org>>
Sent: Tuesday, September 3, 2019 12:20 PM
To: Aaron Skog <aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net>>
Subject: SWAN by-laws
Aaron,
Whatever happened to my request that the by-laws be changed to allow members to vote via V-Tel? - kb
Kathy Berggren, Director
Matteson Area Public Library District
801 South School Street
Matteson, IL 60443
Ph: 708-748-4431 x 316
Fx: 708-748-0579
Email: kberggren(a)mapld.org<mailto:kberggren@mapld.org>
Hi SWAN Board,
The Friday, August 23rd regular board meeting packet is now available:
https://support.swanlibraries.net/sites/default/files/meeting/19_08_23/6636…
This agenda is fairly light, but does have the recommendation regarding a change in SWAN's accounting service. I outlined the reasons for this change at the May 2019 meeting and provided a timeline to bring a recommendation at the August meeting after investigating options. My recommendation in this packet includes the information shared at the May meeting.
Please note that Ted Bodewes and Dawn Bussey are unable to attend the meeting on Friday. We have established there will be a quorum of the board. Stacy Wittmann will run the meeting.
Please let me know if you have any questions!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
Just a reminder that Ted and Dawn will both be out on Friday. Let me know if you are unable to attend.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
The announcement for Clarity Task Force focus groups just went out. I know some of you were interested in seeing the dates and locations.
https://support.swanlibraries.net/news/2019-07/66772
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: SWANcom <swancom-bounces(a)list.swanlibraries.net> On Behalf Of Dawne Tortorella
Sent: Thursday, July 25, 2019 4:46 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] Member Focus Groups Announced - your input needed!
Would you like to provide feedback to SWAN related to our library services platform, specifically Symphony WorkFlows and Enterprise? If so, please join us at a SWAN Members Focus Group<https://support.swanlibraries.net/news/2019-07/66772>. These focus groups will be held in late August and early September.
Hi SWAN Board,
The Friday, July 19th regular board meeting packet is now available to you:
https://support.swanlibraries.net/sites/default/files/meeting/19_07_19/6636…
The agenda is fairly light for this meeting, with the Vendor Access Policy needing a minor revision, and a more extensive revision needed for the Reserve Cash Policy. The discussion on the Reserve Cash Policy may require some work with the SWAN Treasurer or the Finance Committee. I decided it was best to let the officers and committees be filled before scheduling anything. I realize now that I did not explain the Vendor Policy revision in my written report, but the changes are small enough that I can explain it at the meeting (basically we are streamlining our vendor agreements, incorporating a non-disclosure wording into the policy).
Robin Wagner is unable to attend Friday's meeting as she is managing planned knee replacement. Please reply directly to me if you are unable to attend Friday.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board Reps,
I will be sending requests for information to the following accounting firms.
Lauterbach & Amen, LLP
Seldon Fox Ltd.
Maines & Assoc.
Evenhouse & Co.
Sikich LLP.
If you have a firm you would like me to include, please contact me directly and I will add them to the contact list.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
