SWAN Board,
I announced in the SWAN newsletter today that the 9/3 SWAN Quarterly agenda was posted, but I wanted to make sure I let you all know to take a look at it.
https://support.swanlibraries.net/sites/default/files/meeting/20_09_03/6691…
The Aspen Discovery project will be presented likely for the first time to the majority of directors and I wanted to let you all know what I will recommend as a timeline and next steps. The short: is this project is going very, very well and I think you will all be very excited to see it live and working!
Background
April 2020: SWAN contracted with ByWater Solutions to build Aspen Discovery server hosted by SWAN for $12,275 (complete)
May - June: ByWater built Aspen against SWAN's live catalog, create 4 library profiles, develop integration with EDS, Axis 360 e-books (complete)
July 2020: DUX tests SWAN's Aspen in comparison with SWAN's Enterprise, relevancy report released (complete)
Next Steps
Sept 3, 2020: SWAN quarterly membership presentation on Aspen Discovery project to-date
Sept 18, 2020: SWAN board discusses the Aspen project and decides if all 100 library profiles should be created, approval of additional $12,275 with ByWater
November - January: SWAN arranges pilots Aspen with selected member libraries
March 2020: SWAN quarterly meeting Aspen Discovery presentation with final recommendation and decision to begin switch away from Enterprise to Aspen. This will have some tie-in with the FY22 budget approval.
There will be information in the 9/3 Quarterly meeting packet next week and then some additional information for you at the 9/18 SWAN Board meeting. I spoke with Ted this week about all this and we can outline some of the approach the board should take and how SWAN staff should handle the next phase.
Again, no reply-all to this email. If you would like to begin looking at some of the Aspen Project details online, we have this page going for our DUX group who has been involved throughout this project.
https://support.swanlibraries.net/documentation/78234
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/20_07_17/6697…
This will be an online meeting of course and the URL to the meeting is at the top of the agenda. We are electing officers at this meeting. Typically around this time of the year we transfer some funds from the SWAN savings to the operating account, which I have included as a recommendation in my written report and have a resolution to complete this as an action item.
Lastly, we have a tentative August meeting date for the board which I have left as an action item for you to decide to hold or not. I recommended we do not hold the August meeting in my ED report but I am open to discussion and a final decision on Friday (SWAN is using August as a month to not hold user group meetings either).
Let me know if you have questions!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/20_06_19/6696…
We will continue to hold the meeting online and you will note the agenda cites the new public order that was signed into law last week. This is a pretty light agenda as you will see. Normally we would write-off any invoices we determined SWAN could not collect on at the June meeting but for this year we have none!
See you all on Friday-let Ted or I know if you are unable to attend.
Best,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
Just a heads up that RAILS has posted a document on the delivery restart:
https://www.railslibraries.info/sites/default/files/RAILS%20Delivery%20Plan…
We have several key dates: Thurs 6/18 and Thurs 6/25 delivery. Plus an option to resume full delivery on Mon 6/29. The document has details on how it will all work.
I need to talk this over more internally, but this will certainly be a topic of conversation at Thursday's SWAN Quarterly. RAILS also wants to have a meeting with the six consortia directors sometime next week.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/20_05_22/6696…
This meeting will be held online as we have done for the last two meetings. I will refer to the "Remote Meeting Guide" we have posted on the SWAN Support site:
https://support.swanlibraries.net/node/67493
The install of the GoToMeeting client is likely set for you but just in case you are now starting to work in another location using different equipment, here is the link to use to test ahead of Friday's meeting.
GoToMeeting Setup URL:
https://global.gotomeeting.com/install/683503421
My Executive Director report details the SWAN Circulation Policy changes and the impact study for the three public libraries seeking to join SWAN. If you have questions, feel free to send them to me in advance.
Oh, and I have a very lengthy explanation on the negative balance for the health insurance line you saw from last month's revenue and expense report.
Cheers!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board Reps,
I have added Jennifer to the email list.
For those that are curious, this list is using the same software that SWANcom runs on. The list has a publicly available archive going back to 2013. RAILS hosts both lists, and we have a goal to move off of it and into a SWAN hosted version by June next year.
Archive:
http://list.railslibraries.info/pipermail/swanboard/
All board members on the list are unmoderated, which means if you reply-all to the list it will go through to everyone. Ginny, Dawne, and I are on the list-no other SWAN staff receive these emails.
Best,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board Reps,
The election ended Friday, May 15th at 5 p.m. The election had 46 libraries participate. The results for the 2 seats are the following:
Ted Bodewes 28 votes
Jesse Blazek 25 votes
Jennifer Cottrill 37 votes
I contacted both Jesse and Jennifer. I have a 2 p.m. call with Jennifer to discuss the SWAN Board meeting schedule and how we are running these meetings now online. Ted and I conferred on Friday after the election closed.
Jesse was very complementary of Ted and Jennifer. I would like him to be considered for any future committee work, e.g. Governance Study Committee, etc.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
Per the feedback from our meeting last Friday, I would like to announce and hold an online Committee of the Whole meeting on Wednesday 4/20 10am - 12 pm.
I am working on an agenda and will coordinate this with Ted. Please let us know if you have any issues with that date and time. Otherwise we will simply see you at the COW!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board,
The meeting packet is posted for Friday:
https://support.swanlibraries.net/sites/default/files/meeting/20_04_17/6696…
My recommendation on the SirsiDynix agreement is included in the packet. I see this written recommendation as a communication tool to the membership at some point, likely in a condensed form. I am still waiting for the final contract to be sent to me back from their legal team. Once I have it I will likely send it out to you all separately as it is not ready for the packet.
This meeting will be held solely online using GoToMeeting. No SWAN staff will be at the SWAN headquarters. The link to this is posted on the agenda. I believe you all were able to connect last meeting but in case you are connecting from a new or different device, please try out the meeting ahead of time using this *installer* URL:
https://global.gotomeeting.com/install/894018965
(the meeting URL looks similar, but it will say *join* in the URL)
By now many of you have probably been attending a lot of online meetings, but as helpful hand I will refer to the "Remote Meeting Guide" we have posted on the SWAN Support site:
https://support.swanlibraries.net/node/67493
Please let me know if you have any questions!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
