Hi SWAN Board,
The Friday, August 23rd regular board meeting packet is now available:
https://support.swanlibraries.net/sites/default/files/meeting/19_08_23/6636…
This agenda is fairly light, but does have the recommendation regarding a change in SWAN's accounting service. I outlined the reasons for this change at the May 2019 meeting and provided a timeline to bring a recommendation at the August meeting after investigating options. My recommendation in this packet includes the information shared at the May meeting.
Please note that Ted Bodewes and Dawn Bussey are unable to attend the meeting on Friday. We have established there will be a quorum of the board. Stacy Wittmann will run the meeting.
Please let me know if you have any questions!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
Just a reminder that Ted and Dawn will both be out on Friday. Let me know if you are unable to attend.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
SWAN Board,
The announcement for Clarity Task Force focus groups just went out. I know some of you were interested in seeing the dates and locations.
https://support.swanlibraries.net/news/2019-07/66772
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: SWANcom <swancom-bounces(a)list.swanlibraries.net> On Behalf Of Dawne Tortorella
Sent: Thursday, July 25, 2019 4:46 PM
To: swancom(a)list.swanlibraries.net
Subject: [SWANcom] Member Focus Groups Announced - your input needed!
Would you like to provide feedback to SWAN related to our library services platform, specifically Symphony WorkFlows and Enterprise? If so, please join us at a SWAN Members Focus Group<https://support.swanlibraries.net/news/2019-07/66772>. These focus groups will be held in late August and early September.
Hi SWAN Board,
The Friday, July 19th regular board meeting packet is now available to you:
https://support.swanlibraries.net/sites/default/files/meeting/19_07_19/6636…
The agenda is fairly light for this meeting, with the Vendor Access Policy needing a minor revision, and a more extensive revision needed for the Reserve Cash Policy. The discussion on the Reserve Cash Policy may require some work with the SWAN Treasurer or the Finance Committee. I decided it was best to let the officers and committees be filled before scheduling anything. I realize now that I did not explain the Vendor Policy revision in my written report, but the changes are small enough that I can explain it at the meeting (basically we are streamlining our vendor agreements, incorporating a non-disclosure wording into the policy).
Robin Wagner is unable to attend Friday's meeting as she is managing planned knee replacement. Please reply directly to me if you are unable to attend Friday.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board Reps,
I will be sending requests for information to the following accounting firms.
Lauterbach & Amen, LLP
Seldon Fox Ltd.
Maines & Assoc.
Evenhouse & Co.
Sikich LLP.
If you have a firm you would like me to include, please contact me directly and I will add them to the contact list.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
The Friday, June 28th regular board meeting packet is now available to you:
https://support.swanlibraries.net/sites/default/files/meeting/19_06_28/6636…
This packet is 108 pages long, which is due to the SWAN Employee Handbook being included in its entirety and the FY21 RAILS LLSAP Support Grant application included as an information item.
Please reach out to me if you have any questions!
And a reminder from Ted Bodewes:
Just a reminder that the next SWAN Board meeting will be held at Thomas Ford on Friday, June 28th at 9:30 am. Following our meeting, we'll be serving lunch at the library to celebrate our departing members and to welcome our new additions.
If you have any special dietary requirements, please let me know. Lunch will most likely be sandwiches and salads but we can accommodate anyone's requests.
The library parking lot is a block away from the building at the corner of Lawn and Chestnut behind the Grand Avenue Community Center. You can also park on the street but I would request that you leave the limited parking in front of the library available for our patrons. The front doors will be unlocked by 9:00 am. The library opens at 9:30.
There will be a closed session near the end of our meeting during which time guests are welcome to take a tour of our newly renovated facility. My staff is always eager to show off their new departments! Lunch will follow shortly after.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi Rich,
You are the first SWAN Board member to alert me to not being able to attend, so unless three others reply-all they cannot attend, I think we should be set.
[Rich's first email most likely did not reach the SWAN Board email list, so I have replied with it corrected.]
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: Rich Wolff <RWolff(a)tplibrary.org>
Sent: Tuesday, June 4, 2019 2:48 PM
To: Aaron Skog <aaron(a)swanlibraries.net>
Cc: swanboard-bounces(a)list.swanlibraries.net
Subject: June Quarterly
Hi Aaron,
I am may not be able to make the Quarterly meeting on Thursday and I wanted to make sure we had a quorum. Please let me know if you have a quorum and if not, I will see what I can do.
Thanks,
Rich
Richard A. Wolff
Administrator
7851 Timber Drive, Tinley Park, IL 60477
708.845.5718 | tplibrary.org<http://tplibrary.org/>
[signature_1339724355]<https://www.tplibrary.org/>
Facebook<https://www.facebook.com/TPLibrary/> * Twitter<https://twitter.com/tinleylibrary> * Instagram<https://www.instagram.com/tplibrary/> * YouTube<https://www.youtube.com/user/TPPLibrary/>
SWAN Board,
Thanks Ted for arranging the June meeting to be held on Friday, June 28th at Thomas Ford Memorial Library. I have updated the L2 event and will announce this to the membership.
https://www.librarylearning.info/events/?eventID=28159
The new reps have been added to this email list, so you have 10 directors at the moment, along with Ginny Blake, Dawne Tortorella, and myself. We use this list mainly as a one-way communication on the upcoming meetings. None of you are set for moderation on the list, so reply-all is possible, but generally should be avoided (thank you OMA).
We have on our SWAN support site “Information for Board Members” which includes a list for New Board Member Orientation.
https://support.swanlibraries.net/board-information/64973
That is it for the moment!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> • 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> • catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board,
The results of the election are the following:
Robin Wagner, South Holland Public Library
Jane Jenkins, Green Hills Public Library District
Dawn Bussey, Glen Ellyn Public Library
I have contacted all of the individuals who ran. Here is an update from the three new reps:
Robin Wagner: I am so honored and excited! I'll be there on June 21st. Look forward to working with you and the Board.
Jane Jenkins: Thank you! I feel very honored to have been elected and am looking forward to serving on the SWAN Board. I'm sorry I won't be able to attend the get together with the new representatives on June 21 as I am on vacation from June 20 - June 25.
Dawn Bussey: One small problem- June 21st I am headed in to the city for the day with the GEPL Marketing team. We have been selected to receive one day of free marketing and branding help from a large marketing branding firm by the name of Prophet. I will also miss the June 6th quarterly because I will be on vacation. I will review the packets for both. I will make SWAN meetings a top priority on my calendar going forward.
Here is a list of the 59 libraries that participated in the vote:
1. Acorn Public Library District
2. Batavia Public Library District
3. Bellwood Public Library
4. Bensenville Community Public Library District
5. Berwyn Public Library
6. Bloomingdale Public Library
7. Blue Island Public Library
8. Bridgeview Public Library
9. Brookfield Public Library
10. Calumet City Public Library
11. Carol Stream Public Library
12. Chicago Ridge Public Library
13. Clarendon Hills Public Library
14. Crestwood Public Library District
15. Crete Public Library District
16. Downers Grove Public Library
17. Eisenhower Public Library District
18. Elmwood Park Public Library
19. Evergreen Park Public Library
20. Flossmoor Public Library
21. Forest Park Public Library
22. Frankfort Public Library District
23. Franklin Park Public Library District
24. Glen Ellyn Public Library
25. Green Hills Public Library District
26. Hillside Public Library
27. Hinsdale Public Library
28. Hodgkins Public Library District
29. Indian Prairie Public Library District
30. Kaneville Public Library District
31. La Grange Public Library
32. LaGrange Park Public Library District
33. Lyons Public Library
34. Markham Public Library
35. Maywood Public Library District
36. Melrose Park Public Library
37. Messenger Public Library of North Aurora
38. Midlothian Public Library
39. Morton Arboretum
40. North Riverside Public Library District
41. Oak Brook Public Library
42. Oak Lawn Public Library
43. Palos Park Public Library
44. Prairie State College
45. Prairie Trails Public Library District
46. River Forest Public Library
47. Schiller Park Public Library
48. South Holland Public Library
49. St Charles Public Library District
50. Steger-South Chicago Heights Public Library District
51. Sugar Grove Public Library District
52. Thomas Ford Memorial Library
53. Thornton Public Library
54. Tinley Park Public Library
55. West Chicago Public Library District
56. Westchester Public Library
57. Westmont Public Library
58. Wood Dale Public Library District
59. Worth Public Library District
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi All,
To clarify, our we filling these out individually or as a collective board on Friday? I thought we were doing this together, but I just wanted to be sure.
Thanks for the clarification!
Rich
Richard A. Wolff
Adminisrator
7851 Timber Drive, Tinley Park, IL 60477
708.845.5718 | tplibrary.org<http://tplibrary.org/>
[signature_1339724355]<https://www.tplibrary.org/>
Facebook<https://www.facebook.com/TPLibrary/> • Twitter<https://twitter.com/tinleylibrary> • Instagram<https://www.instagram.com/tplibrary/> • YouTube<https://www.youtube.com/user/TPPLibrary/>
From: SWANboard [mailto:swanboard-bounces@list.swanlibraries.net] On Behalf Of Aaron Skog
Sent: Monday, May 13, 2019 4:23 PM
To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net>
Subject: Re: [SWANboard] Aaron's Self Evaluation
Hi SWAN Board,
The evaluation form is attached. I will include it in the board meeting packet, but I thought you might want it as a standalone document.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> • 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> • catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
From: SWANboard <swanboard-bounces(a)list.swanlibraries.net<mailto:swanboard-bounces@list.swanlibraries.net>> On Behalf Of Ted Bodewes
Sent: Friday, May 10, 2019 9:34 AM
To: swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net>
Subject: [SWANboard] Aaron's Self Evaluation
Hi all,
You will find Aaron's 2019 self evaluation attached to this email. In advance of our discussion next Friday, you may find this helpful.
As we discussed, the Friday closed session will be an opportunity to pool our thoughts on Aaron's evaluation and work on creating a final document that is clear and meaningful. The evaluation form hasn't changed from last year and will be included in the packet that Aaron sends out in case anyone needs a copy.
Also included in this document is a salary history and pay grade for your reference as we consider any salary increase this year.
Let me know if you have any questions and have a great weekend.
Thanks!
--
Ted Bodewes
Director
Thomas Ford Memorial Library
800 Chestnut Street
Western Springs, IL 60558
(708) 246-0520<tel:%28708%29%20246-0520>
[https://docs.google.com/uc?export=download&id=0B2TfM3xhoxgyWEpHc1FtbzRKMVE&…]<https://www.facebook.com/Thomas-Ford-Memorial-Library-41637143866/>
