SWAN Board Members:
The Friday 9/18 meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2015-09-18/pa…
The meeting packet is 39 pages long. We'll be covering quite a bit this month, including Quarterly feedback/Enterprise plan, Facilities Committee documentation and a charge draft, and a policy review/update. We do hope to wrap up before lunch, but in case we go over I can always order us a delivery.
See you on Friday!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
SWAN Board,
I find this to be incredibly interesting! Have any of you heard about a SWAN library getting a letter like the one Judy Hutchinson, PrairieCat Manager, describes below?
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
I learned today that two PrairieCat members (Wilmington PL and Three Rivers PL) received letters yesterday from a Chicago law firm informing that they are representing a client who feels she needs additional accommodations from her library because of a disability. The letter specifically requests extended due dates and no fines because the patron reads so slowly, but those were all the details provided about the disability as far as I know. It is not clear yet which is the patron's home library because the patron record in PrairieCat has both Wilmington and Channahon information (not geographically adjacent) and a not-in-service phone number. The Wilmington library staff has requested more information from the attorney. I haven't asked for a copy of the letter yet, but can.
PrairieCat does have specific policies on extended due dates for other libraries' materials (a library can extend due dates as much as they want for their patrons / their items, but is not supposed to extend beyond six weeks for other libraries' materials), which is why I was brought into this today. Plus, the staff member I spoke to at Wilmington is concerned that this may become a PrairieCat-wide issue. And, obviously we want to make sure our policies/procedures are correct in regards to compliance with ADA, etc.
So, I wanted to check to see if any of you are aware of other libraries receiving letters, or is this an isolated incident? I've been hearing a lot about the FOIA barrage again, so wanted to make sure this wasn't a widespread issue also. It feels like we might want to get an attorney to weigh in on PrairieCat's side about what is the correct response, so I would be happy to send this to Kathie Henn for her input, or I didn't know if RAILS would want to do a more RAILS-wide approach by contacting the RAILS attorney, particularly if this isn't an isolated incident? I included Rose on this email, too, not knowing if this patron might be eligible for Talking Books, although it doesn't sound like it with what we know so far. We are also wondering if it is a reading/comprehension problem, not a vision or physical limitations issue, if we are able to request some professional's sign off on eligibility, rather than just taking the patron or attorney's word that there is a disability. Another idea the library had was limiting the number of items the patrons has out simultaneously if a very extended due date is going to be provided and/or restricting extended due dates for new, popular materials with hold queues - but again, we don't want to do anything to be non-compliant with ADA.
Any thoughts you have about how to proceed would be appreciated!
Thanks,
Judy
Judy Hutchinson
PrairieCat LLSAP Services Manager
Reaching Across Illinois Library System
Coal Valley Office
Phone: 309.623.4314
Fax: 309.517.1567
judy.hutchinson(a)railslibraries.info<mailto:judy.hutchinson@railslibraries.info>
http://www.railslibraries.info
Hello SWAN Board:
As noted in today's board meeting, we are going to really dig into the Strategic Plan and begin working on the creation of our new 3-year Strategic Plan at the October Board Meeting. Please make sure to save the date, and let the group know if you anticipate not being able to attend this meeting.
Also, below is the link to our current Strategic Plan:
https://support.swanlibraries.net/sites/default/files/15.SWAN_Strategic_Pla…
Brande Overbey
SWAN Office Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://www.railslibraries.info
SWAN Board,
The discussion item #10 "Proposed SWAN Network Administrator Position" on the agenda for tomorrow purposely did not have the position description in the packet. This was so that I could send it to you all separately as an attachment without creating a lot of questions from our IT contractor Versatile CSI.
Please reference the attached file. I will have a few printed copies for tomorrow as well.
Regards,
Aaron
Aaron Skog
SWAN Executive Director
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://www.railslibraries.info
SWAN Board Members:
A moment ago I have added Kristina Howard preliminarily to the SWAN Board email list. As a reminder if you email swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net> this email will go to our distribution list, but will be held for moderation. Only Brande and I can release an email held in moderation. This is more or less to ensure SWAN is following OMA properly and to avoid electronic conversations beyond a length that would violate OMA. That being said, if you would like to email Kristina directly, her address is khoward3073(a)prairiestate.edu<mailto:khoward3073@prairiestate.edu> . Kristina will attend the Friday meeting.
The SWAN Board packet was updated starting on PDF page 14, which is Exhibit C4 of my Executive Director report. I wanted to make sure the section on membership email forums was updated to reflect some of what I learned about the CCS Illinois consortium's use of these email lists.
https://support.swanlibraries.net/sites/default/files/meeting/2015-08-21/Pa…
So if you printed out the packet already, you can replace PDF pages 14 - 21 with updated pages, which would be Exhibits C4 through C11.
Sorry for any confusion.
Aaron Skog
SWAN Executive Director
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://www.railslibraries.info
SWAN Board Members:
The Friday 8/21 meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2015-08-21/pa…
The meeting packet is 26 pages long. This month we'll be discussing the Committee of the Whole meeting, and taking a look at the RAILS LLSAP definition, a proposed Network Admin position for SWAN, and the SWAN Strategic Plan. We do plan to wrap up before lunch. I'll be out of town next week Mon-Thu, so if you have any questions please reach out to Aaron in the meantime.
Hope to see you next Friday!
Brande Overbey
SWAN Office Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://www.railslibraries.info
Hi guys,
Here is the updated list for committee membership.
Thanks!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
SWAN Board,
The agenda was revised to include an agenda discussion item #9 "SWAN Space Needs." Dee Brennan has requested she attend this discussion. Dee contacted Rich Wolff during my vacation regarding the June report, but this was not incorporated into the board agenda.
The direct link to the packet is here (same as the link we sent earlier):
https://support.swanlibraries.net/sites/default/files/meeting/2015-07-27/pa…
If you have printed the packet, there is only a need to print the first page which contains the revised agenda.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
Hi SWAN Board,
I am back from my 3 week vacation! I am still catching up on a lot of emails and notes from the recent RAILS committee meetings. Rich Wolff and I are going to meet early on Monday around 8am and he wanted me to let you all know that he would like to sit in on this Monday 7/27 SWAN Board meeting, particularly with the agenda item #8 where the SWAN Board will assign its committee reps.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
