SWAN Board Members:
The Friday 3/18 meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2016-03-18/pa…
The meeting packet is 80 pages long. A majority of that (40+ pages) is our revised Employee Handbook, which the Personnel Committee reviewed in November and which Management Association has been reviewing and updating for legal compliance for us since then. I've included a "clean" version with a few comments, as the redlined version is very hard to read. I am happy to email the redline separately if you'd like it.
We will be either emailing or handing out documentation for the Admin Restructuring item. This will include redlines for current positions, and newly proposed positions for our Administration/Management team at SWAN. We are still working to incorporate some feedback that we solicited at our management team meeting yesterday.
As a quick reminder for those of you to whom it applies, do not forget to self-nominate for the SWAN Board if you plan to run again for your seat: https://support.swanlibraries.net/news/2016-03-07/swan-board-self-nomination
I will be sending out a reminder SWANcom on Monday as well.
Hope to see you Friday!
Brande Overbey
SWAN Office Manager
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://www.railslibraries.info
SWAN Board:
FYI. I am moving ahead with recruiting the new Bib Services position and the Bib Services Manager position simultaneously. There will be a SWANcom sent out on Monday.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
From: Aaron Skog
Sent: Friday, March 11, 2016 9:09 AM
To: swanstaff
Subject: SWAN Staff Announcement
SWAN Staff,
I have some exciting but also bittersweet news to share with you all. After many years of planning, Karen Bar and her husband have made the decision to follow their dreams of relocating to the Florida Keys. They only recently completed this decision so it will be a few more months in coming, but Karen was kind enough to share her decision with me early. She wanted to ensure that we can begin work on finding the perfect candidate to take on our Bib Services Manager role. We are hopeful to find someone soon enough that perhaps Karen can shadow and help to train the new hire for a little while, as Tony did with her when he retired.
Karen has become such a huge part of our team and we will miss her and her calm, cheerful, and knowledgeable presence very much. But at the same time, we are so excited for her! We will be posting her position on Monday, and she will be an active part in helping us to recruit and interview her replacement. If you have any referrals for the Bib Services Manager, please be sure to share with them the link that Brande will send out once she posts it next week.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
Hello Facilities Committee,
As outlined in yesterday's meeting, our "message to staff/board/membership" can be summarized as follows (let us know if you see anything to add to this list, please)-
Plan for communicating to SWAN membership verbal update:
* Use the March 3 Quarterly meeting to have Anne and Kristina provide an update on activities
* Share the WFH two week experiment
* Budget scenarios are being crafted, but not ready
* Committee is meeting 3/8
* The next update to membership would be Quarterly 6/3 (or sooner, via SWANcom/special meeting if we need to move forward more quickly?)
SWAN staff meeting update:
* Aaron is working on budget scenario that will include a new facility with a hybrid WFH; there will be membership fees that are a low and a high to reflect full existing RAILS support and what it looks like with no RAILS support
* Clarify with staff their preference for Burr Ridge vs. new space
* We will outline our concerns about the existing Burr Ridge facility; it will not be a list of items that require RAILS answers, but serve as a reminder of what those issues are for our Board and membership
* Committee is meeting 3/8, which after reviewing the budget will decide upon a recommendation to the SWAN Board
* SWAN Board meeting is 3/18
RAILS Leadership Team email update:
* Share the WFH experiment results
* Aaron is working on budget that will include a new facility with a hybrid WFH; there will be membership fees that are a low and a high to reflect full existing RAILS support and what it looks like with no RAILS support [same as staff update]
* Committee is meeting 3/8, which after reviewing the budget will decide upon a recommendation to the SWAN Board
* SWAN Board meeting is 3/18
Thank you all for your thoughtful input and discussion yesterday!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
SWAN Board Members:
The Friday 2/19 meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2016-02-19/pa…
The meeting packet is 62 pages long. Much of the length is from our FY17 budget draft, by-laws (yearly review), and our updated 401(a) retirement plan agreement from ICMA. Though we are covering a lot in this meeting, we do not anticipate that it will go into the lunch hour (most if it is just review and approval of documents).
We look forward to seeing you on Friday!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
SWAN Board Members:
I needed to correct one of the charts used within the SWAN FY17 budget. This is a chart I used on exhibit D2 and again on D13. This is the chart which shows SWAN staffing levels, and it was incorrect for a few of the numbers. Please refer to the attached PDF chart if you are curious about that correction.
When this budget is shared with the membership, I think this aspect of the past 9 years of SWAN will be interesting.
Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://support.swanlibraries.net
SWAN Board Members:
The Friday 1/15 meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2016-01-15/pa…
The meeting packet is 49 pages long, 31 of which are our FY17 budget, overview and guidelines. Also included in this month's packet are job descriptions for our restructuring of the SWAN Bibliographic Services department, the first department we've tackled as a part of our strategic staffing analysis and adjustments post-migration and pre- potential Futures changes.
We do not anticipate that this meeting will go into/past lunch so will not be providing a meal - we actually have 3 applicant interviews set up for potential new Special Projects Coordinator starting at 12:30 on Friday, so we are hoping to definitely wrap things up by then.
We look forward to seeing you soon for our first meeting of 2016!
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
SWAN Board:
Attached is the SirsiDynix quotation I received this evening from our sales rep Jeff Myers. The board packet contains the quotation at the 40% discount, and the requested changes from our legal counsel Kathie Henn from Klein Thorpe.
Basically, I got everything I asked for: the 40% RAILS discount, a two-year term (instead of three years), and a complete termination with refund if the service is not complete and operating by March 31, 2016.
I am providing this for those that wish to review it electronically. I will have printed copies for the meeting.
Aaron Skog
SWAN Executive Director
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info>
http://www.railslibraries.info
Hello all,
We just want to make sure that we will have a quorum for Friday - if you haven't done so already, could you please let me know whether or not you will be attending the meeting? We have heard from Stacy and Sheila so far.
Thank you,
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
SWAN Board Members:
The Friday 12/18 meeting packet is now available for you:
https://support.swanlibraries.net/sites/default/files/meeting/2015-12-18/pa…
The meeting packet is 65 pages long. A bulk of that is the first draft of our FY17 budget, and the contract for BLUECloud Visibility for your review. We do not plan to go into lunch for this meeting, as we also have a Network Administrator applicant interview set for 12:30 on Friday that Aaron and I must attend. Our apologies for the delay on this packet!
Hope to see you on Friday,
Brande Overbey
SWAN Office Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5164
Fax: 630.734.5056
brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info>
http://support.swanlibraries.net
