- SWANboard - swanlibraries.net

COW Meeting 4/29
by Aaron Skog 22 Apr '20

22 Apr '20

SWAN Board, Per the feedback from our meeting last Friday, I would like to announce and hold an online Committee of the Whole meeting on Wednesday 4/20 10am - 12 pm. I am working on an agenda and will coordinate this with Ted. Please let us know if you have any issues with that date and time. Otherwise we will simply see you at the COW! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 4/17/20 Agenda & Packet Posted
by Aaron Skog 14 Apr '20

14 Apr '20

Hello SWAN Board, The meeting packet is posted for Friday: https://support.swanlibraries.net/sites/default/files/meeting/20_04_17/6696… My recommendation on the SirsiDynix agreement is included in the packet. I see this written recommendation as a communication tool to the membership at some point, likely in a condensed form. I am still waiting for the final contract to be sent to me back from their legal team. Once I have it I will likely send it out to you all separately as it is not ready for the packet. This meeting will be held solely online using GoToMeeting. No SWAN staff will be at the SWAN headquarters. The link to this is posted on the agenda. I believe you all were able to connect last meeting but in case you are connecting from a new or different device, please try out the meeting ahead of time using this *installer* URL: https://global.gotomeeting.com/install/894018965 (the meeting URL looks similar, but it will say *join* in the URL) By now many of you have probably been attending a lot of online meetings, but as helpful hand I will refer to the "Remote Meeting Guide" we have posted on the SWAN Support site: https://support.swanlibraries.net/node/67493 Please let me know if you have any questions! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 3/20/20 Agenda & Packet Posted
by Aaron Skog 19 Mar '20

19 Mar '20

Hello SWAN Board, The meeting packet is posted for Friday: https://support.swanlibraries.net/sites/default/files/meeting/20_03_20/6696… I have provided the GoToMeeting link which you can use for computer audio or just phone in with the number below. If you have not used GoToMeeting from the computer you are connecting with (only if you want computer audio), make sure to click the install link below before Friday. https://global.gotomeeting.com/install/630468421 See you all online! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Friday, March 20 Board Meeting Status
by Aaron Skog 17 Mar '20

17 Mar '20

SWAN Board, We will hold the meeting and it will be 100% electronic attendance with a phone-in. I will be in SWAN HQ with Dawne and Ginny that morning. I am finishing up the packet. I have been checking in with Ted on some things. If you have questions, you can email me and Ted ahead of time. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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FW: Executive Order re OMA
by Aaron Skog 16 Mar '20

16 Mar '20

Hi SWAN Board-- The Illinois Governor has put in an executive order allowing OMA to have a quorum without having to be physically present. I believe this was also sent out to library directors via the RAILS email list as well. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Tappendorf, Julie <jtappendorf(a)ancelglink.com<mailto:jtappendorf@ancelglink.com>> Sent: Monday, March 16, 2020 4:17 PM To: Deirdre Brennan <dee.brennan(a)railslibraries.info<mailto:dee.brennan@railslibraries.info>> Subject: FW: Executive Order re OMA CAUTION: This email was sent from an EXTERNAL source. ________________________________ Hi Dee The Governor just issued an Executive Order addressing the meeting issue. We will be sending out a client alert but I wanted you to know right away. Here's the alert. Breaking News: Governor Issues Executive Order Authorizing Electronic Meetings Under OMA Today, the Illinois Governor issued Covid-19 Executive Order No. 5, which addresses the concerns many local governments have expressed about conducting in-person meetings during the Covid-19 crisis. Section 6 of Covid-19 EO No. 5 now allows public bodies to conduct meetings electronically without having to comply with the physical quorum requirement or the conditions for participating electronically in a meeting. Public bodies are encouraged to provide video, audio, and/or telephonic access to meetings to ensure members of the public can monitor the meeting and to update their websites and social media to keep the public apprised of change to their meetings. The new also EO includes a number of new restrictions, including the following: * The EO requires all restaurants and bars to suspend on-premises consumption (delivery and pick-up is still allowed). Restaurants in airports, hospitals, dining halls are exempt and hotel restaurants can still provide room service and carry-out. * The EO also prohibits any gathering, public or private, of 50 or more people. This includes fitness centers, bowling alleys, and theaters. Grocery stores, hospitals, pharmacies, gas stations, banks, and shelters are exempt. * The EO also suspends the one-week waiting period for unemployment claims. Julie A. Tappendorf, Partner [http://ancelglink.com/sig.gif]<http://ancelglink.com> 140 South Dearborn Street, 6th Floor Chicago, IL 60603 Direct Dial: 312.604.9182 Telephone: 312.782.7606 Fax: 312.782.0943 jtappendorf(a)ancelglink.com<mailto:jtappendorf@ancelglink.com> www.ancelglink.com<http://www.ancelglink.com> Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. This email has been scanned for viruses and malware, and may have been automatically archived by Mimecast Ltd.

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Quorum Check for March 20, 2020 Meeting
by Aaron Skog 12 Mar '20

12 Mar '20

Hi SWAN Board, Last month I have noted that Dawn, Julie, and Jamie cannot attend the meeting. Can each of the 7 board members reconfirm yes or no for attendance? Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Advisory Votes Ready - EBSCO & Budget
by Aaron Skog 04 Mar '20

04 Mar '20

SWAN Board, I checked in with Ted and based on recent director questions regarding the proposed bylaws (which Robin answered nicely) I have created two online advisory votes that are ready to go out if the bylaw changes are passed. These online votes are for the EBSCO group-purchase and the FY21 budget & fees. They will close at Monday 5 p.m. of the board meeting week. This way you will have this input for the meeting packet. P.S. I also have the self-nomination form ready for the board election. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Email
by Aaron Skog 21 Feb '20

21 Feb '20

SWAN Board, I have been made aware of an email sent directly to SWAN Board members. Just a reminder not to reply-all to that email per OMA. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 2/21/20 Agenda & Packet Posted
by Aaron Skog 18 Feb '20

18 Feb '20

Hello SWAN Board, The meeting packet is posted for Friday: https://support.swanlibraries.net/sites/default/files/meeting/20_02_21/6696… The packet has three options for funding the EBSCO group-purchase. The individual pricing for each public library is included. I can see the merit of each method, but I am hoping you all can help decide on the best funding option to have me present at the March 4th Quarterly meeting. I did not include the FY21 draft budget-I think that budget is ready and we are just wrapping up the group-purchase portion. Let me know if you have any questions! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board 1/17/20 Agenda and Packet Posted
by Aaron Skog 14 Jan '20

14 Jan '20

SWAN Board, The packet for the January 17, 2020 meeting is now posted: https://support.swanlibraries.net/sites/default/files/meeting/20_01_17/6695… Three important topics to note ahead before you read: * ByLaws revisions-there are some changes that will likely require some in depth discussion * Group Purchase-there is a background report on the opportunity to have SWAN public libraries participate in an EBSCO database package, which I will be looking for your direction on how to proceed for the COW on 2/4 * FY21 budget and fees draft #2-the narrative has been updated, along with some of the expenses and fees See you Friday! Julie will not be attending the meeting due to Downer's in-service day. Let me know if you are unable to attend. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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