Hello SWAN Board representatives-
The agenda for Friday's SWAN Board meeting is posted, however, the packet posting is delayed. I am waiting on the financial audit final documents, which are expected this evening or tomorrow morning. Once we have those, I will send out a separate email to you.
The meeting agenda and information is posted under the link below:
https://support.swanlibraries.net/meeting/89018
For now, we are OMA compliant!
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board representatives-
The agenda and packet for the meeting this week of the SWAN Finance Committee is now posted. The board committee reps are Tim, Jesse, and Colleen, and we will meet at SWAN headquarters on Thursday 1 p.m.
This budget packet is quite detailed and therefore has a packet page count of 75 pages.
https://support.swanlibraries.net/meeting/92395
I have included some questions at the beginning of the memo that came up during the drafting of the FY24 budget. I am sorry to say that I do not have a membership fees chart created yet-I am still waiting for tax data from the Cook County Treasurers Office.
You will see that the RAILS LLSAP grant award to SWAN was lower for FY24. I have included the award letter and a memo explaining why the grant formula lowered the amount to SWAN.
There are two SWAN policies included for discussion. I have nothing specific to change with those policies, but it is good practice to review them each year.
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN board members-
The meeting for October 21st will be held at Thomas Ford Memorial Library. The agenda and packet are now posted.
https://support.swanlibraries.net/meeting/89017
There are two agenda items for discussion that I have provided background on within my Executive Director report. Those two agenda items are a "leave donation/leave sharing policy" for SWAN employees, and the orientation & engagement of new library directors in SWAN.
Please note that Tim Jarzemsky will not be able to attend the meeting on Friday.
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board reps-
I just wanted to make you aware of the survey that RAILS has issued as part of the search for its next Executive Director. The deadline to complete the survey is end of the day Friday, October 7th.
https://www.railslibraries.info/news/274707
I believe this survey was shared with library directors via the RAILS director's email list, but as SWAN leaders it would be great to share your thoughts with the search firm Bradbury Miller.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN board representatives-
The meeting agenda and packet for Friday is available via the link below.
https://support.swanlibraries.net/meeting/89016
We will review and approve the months of July and August financials. This meeting will be the debut of the revised Operations Report-I hope you like it!
See you at Ted's library--
Thomas Ford Memorial Library
800 Chestnut St.
Western Springs, IL 60558
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board-
I received a jury duty summons for standby service for Wednesday, August 31, 2022. I will get more details tonight when I call the Circuit Court of Cook County.
I am alerting you all just in case I have to miss Thursday's SWAN Quarterly meeting. I have been reviewing the agenda and presentation with the SWAN management team so I think we will be set on our end just in case I have to be out.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board reps-
We updated the MessageBee proposal based on the feedback you provided. I removed the one that was in the packet and uploaded the new version to the Board meeting date held July 15th.
https://support.swanlibraries.net/meeting/89014
Here is a direct link to the proposal. This one has the cost impact on all SWAN membership fees using the current fees as a baseline on pages 9 & 10.
https://support.swanlibraries.net/sites/default/files/meeting/22_07_15/Mess…
Unless you say otherwise, this will be the version that will go into the Sept 1st Quarterly meeting packet. There will of course be a presentation at the membership meeting with details showing a live version of the MessageBee portal. The good news is that Unique Management gave us a free one to experiment with to show what sort of patron emails we can create.
Let me know what you think! If I don't hear from you, I will assume this is "a go."
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hi SWAN Board reps-
I am happy to share with you that Dorothy Koll, Director of Acorn Public Library District, has accepted the appointment to the seat Charity has stepped down from. Dorothy has been added to this email list. Welcome Dorothy!
My next steps are to send calendar appointments to all of you with the library board meeting host addresses and dates.
I will also be updating the board member list.
https://support.swanlibraries.net/about/board-members
This email list is set to hold replies from board members for moderation, just as a point of clarification. I can release any emails sent to the list or modify the entire list to not use moderation.
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN board representatives-
The meeting agenda and packet for Friday is available via the link below.
https://support.swanlibraries.net/meeting/89014
This packet is fairly long-a total of 85 pages-and there are a few items of note:
* I shared in the Executive Director's report that we discussed internally if the Operations Report should be restructured, so as you read that Operations Report, keep that new structure I provided in my written report in mind
* There are two usability studies in the packet that I hope are interesting to see how in depth we research changes to the Aspen Discovery catalog
* The board meeting date for August will likely be cancelled, as this has been kept on the calendar as a "just in case" date
* Think about having your library host two board meetings-we have been going to one board member's library two months in a row, and then rotate
* The MessageBee proposal that I noted last month as under research is ready for you to review!
Please let me know if you have any questions about the meeting packet contents. We will be meeting at Midlothian Public Library at 9:30am.
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board reps-
The meeting agenda and packet for Friday's meeting is now posted.
https://support.swanlibraries.net/meeting/89013
This will be held at Bloomingdale Public Library in the lower level in room A/B.
Bloomingdale Public Library
101 Fairfield Way
Bloomingdale, IL 60108-1537
There will be an orientation for our two new board members immediately following the meeting. Please disregard the orientation poll as we decided to use Friday at Bloomingdale as our time to review board information, the tactical plan, and answer any questions!
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
