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ILS Committee: Overview of Current Responses

by Aaron Skog

SWAN Board Members, The ILS Committee will meet on Friday at 9:30am in the *Main Meeting room in Burr Ridge. Nearly all of the information acquired since our Round 1 scoring has been warehoused online under the "RBFO" webpage, which is a Member's Only webpage. http://support.swanlibraries.net/content/swan-rbfo 1. The RBFO responses, the Best And Final Offers (BAFOs), contained revised pricing and answers to questions from the committee and Task Force groups. 2. RMG conducted a cost analysis of the BAFOs, which is posted at the bottom of that webpage 3. Webinars were conducted with both vendors as part of the BAFO, and any presentation received is uploaded to this webpage 4. Last week, the ILS Committee issued a "Request for Clarifications" to SirsiDynix and VTLS in response to the two BAFOs, which are available in Word format. 5. Today, those responses were received from the two vendors, these contain revised cost quotations and narrative responses in PDF format 6. RMG will conduct a cost analysis over the next 24 hours and this will be uploaded to this webpage once I receive it, but you can see the spot where it will go on that webpage. I have not reviewed the pricing at this moment, nor the answers received. They arrived at in time for the 4pm deadline. Friday's agenda is posted online: http://support.swanlibraries.net/sites/default/files/meeting/2014-01-17/age… Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

12 years, 1 month

FW: Retirement Announcement

by Aaron Skog

SWAN Board, SWAN's Special Projects Coordinator Mary Lou Coffman has announced her retirement from SWAN after 20 years of service. Below is the email I sent to SWAN staff this morning. Mary Lou and I are discussing some limited part-time employment to accomplish some projects in advance of an ILS migration. She has extensive background on the Millennium data arrangement, so I am interested in some "data dictionaries" and possibly some "data mapping" projects. Any offer of employment would be arranged on a limited basis, it would not be open ended. Nothing is set yet. For me, her retirement is not a surprise. I expected some staff would take stock of the upcoming migration and make a decision regarding their career at SWAN. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net From: Aaron Skog Sent: Wednesday, January 15, 2014 11:56 AM To: swanstaff Subject: Retirement Announcement SWAN Staff, Mary Lou Coffman has informed me that she will be retiring from SWAN on January 31st. Mary Lou began working at SWAN in 1994 within SWAN's Database Maintenance department and was a key contributor to the ILS migration from GEAC to Innovative Interface's INNOPAC. Over the years Mary Lou has utilized her extensive knowledge of catalog record data and other areas of the Millennium ILS accessible to custom reports. Mary Lou has been the "go-to" person for our member libraries that needed a better understanding of how data can better serve them, and has provided numerous workshops and one-on-one training over the years. She has focused on many projects over her tenure at SWAN, managing a wide variety of areas on behalf of the consortium, including the deployment of Millennium Patron Images and Digital Signatures. I am sure I might be forgetting something... she has done A LOT! Mary Lou will work with the Illinois State Board of Education, focusing on the area of serving children within the autism spectrum. Over the next several weeks Mary Lou will continue to coordinate our Release 2011 upgrade, among other projects. She and I will work to transition areas of our services she oversees. Please congratulate Mary Lou and wish her well. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

12 years, 1 month

Committee of the Whole: Board Agenda Version & Quorum

by Aaron Skog

SWAN Board, I just want to make sure that we will have a quorum tomorrow morning. Melissa Gardner is not able to attend and Sheila Sosnicki is unable to come to the meeting, however Sheila will be there if a quorum cannot be met. Can I get a quick head count? Reply-all to this email (I'm sorry if this is late in the day). Also, I have attached an agenda with assigned names for the meeting, so consider this the "board version" of the agenda. Mark Hatch from RAILS informed me that the delivery vendor CTS will have a representative at the meeting tomorrow. Regards, Aaron Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

12 years, 1 month

Re: [SWANboard] Committee of the Whole: Board Agenda Version & Quorum

by Anne M. Kozak

I will be there. Anne Anne M. Kozak, Director Thomas Ford Memorial Library 800 Chestnut Street Western Springs, IL 60558 708-246-0520 -----Original Message----- From: "Aaron Skog" [aaron.skog(a)railslibraries.info] Date: 01/13/2014 05:14 PM To: "swanboard(a)list.swanlibraries.net" <swanboard(a)list.swanlibraries.net> Subject: [SWANboard] Committee of the Whole: Board Agenda Version & Quorum SWAN Board, I just want to make sure that we will have a quorum tomorrow morning. Melissa Gardner is not able to attend and Sheila Sosnicki is unable to come to the meeting, however Sheila will be there if a quorum cannot be met. Can I get a quick head count? Reply-all to this email (I’m sorry if this is late in the day). Also, I have attached an agenda with assigned names for the meeting, so consider this the “board version” of the agenda. Mark Hatch from RAILS informed me that the delivery vendor CTS will have a representative at the meeting tomorrow. Regards,Aaron Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info http://support.swanlibraries.net

12 years, 1 month

Re: [SWANboard] [SWAN board] Committee of the Whole: Board Agenda Version & Quorum

by Rich Wolff

I will be there. Rich From: swanboard-bounces(a)list.swanlibraries.net [mailto:swanboard-bounces@list.swanlibraries.net] On Behalf Of Aaron Skog Sent: Monday, January 13, 2014 4:14 PM To: swanboard(a)list.swanlibraries.net Subject: [SWANboard] Committee of the Whole: Board Agenda Version & Quorum SWAN Board, I just want to make sure that we will have a quorum tomorrow morning. Melissa Gardner is not able to attend and Sheila Sosnicki is unable to come to the meeting, however Sheila will be there if a quorum cannot be met. Can I get a quick head count? Reply-all to this email (I'm sorry if this is late in the day). Also, I have attached an agenda with assigned names for the meeting, so consider this the "board version" of the agenda. Mark Hatch from RAILS informed me that the delivery vendor CTS will have a representative at the meeting tomorrow. Regards, Aaron Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

12 years, 1 month

Re: [SWANboard] SWAN Board Meeting Rescheduled - New Date Thursday 2/6

by Rich Wolff

Hi All, When we meet on the 6th, we will be meeting with the entire ILS Committee or just Jeannie. Thanks, Rich Sent from my iPad > On Jan 10, 2014, at 10:46 AM, "Brande Redfield" <brande.redfield(a)railslibraries.info> wrote: > > Hello all, > > I will be sending you an Outlook invite shortly for the new Board meeting, which was rescheduled to Thursday, February 6th. This was the best date option, since only one person marked that they could not attend that day. > > Thank you! > > Brande Redfield > SWAN Office Manager > 125 Tower Drive > Burr Ridge, IL 60527 > Phone: 630.734.5164 > Fax: 630.734.5056 > brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> > http://support.swanlibraries.net

12 years, 1 month

Dee's Blog Post: The value of consortial membership

by Aaron Skog

SWAN Board, Just thought I would share Dee's blog post "The Value of Consortial Membership" http://www.railslibraries.info/director-blog/20140109/value-consortial-memb… I have heard this has stirred up some directors, two stand-alone libraries specifically. Anne Kozak left a great comment! Aaron Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

12 years, 1 month

SWAN Board Meeting

by Brande Redfield

Exported from L2 1/10/2014 10:35:25 AM. For more information, please consult: http://www.librarylearning.info

12 years, 1 month

SWAN Board Meeting Rescheduled - New Date Thursday 2/6

by Brande Redfield

Hello all, I will be sending you an Outlook invite shortly for the new Board meeting, which was rescheduled to Thursday, February 6th. This was the best date option, since only one person marked that they could not attend that day. Thank you! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

12 years, 1 month

Re: [SWANboard] RESCHEDULE - SWAN Board Meeting for January 17th

by Rich Wolff

Hi Brande, Is the last week of January is out of the question? Rich Sent from my iPad > On Jan 8, 2014, at 5:19 PM, "Brande Redfield" <brande.redfield(a)railslibraries.info> wrote: > > SWAN Board: > > We’ve just finished our last day of our two-day ILS Committee final scoring meeting. However, due to the inclement weather and our heater being out at Burr Ridge, our day one (yesterday) was cancelled, and we were not able to complete our scoring to come to a recommendation. The only day coming up that the committee could meet to complete scoring is next Friday, January 17th, which of course is the day of the SWAN Board meeting. Melissa was in attendance at today’s ILS meeting, and after group discussion it was decided that it would be best for the committee to reach a consensus on scoring so that they could come to you with a recommendation before the negotiation takes place, currently scheduled for February 10th and 11th. > > Therefore, it is necessary to cancel next Friday’s Board meeting and reschedule a special Board meeting for later, but hold it prior to the negotiations. The week of February 3rd would be optimal. I’ve included a link to a Doodle poll below; when you get a moment, please respond to the poll with your availability for the days that week. > > > http://www.doodle.com/3z5evieqfg9cnwyy > > Thank you so much for your understanding as we work around the weather issues to complete our recommendation! Please let me know if you have any questions. > > Brande Redfield > SWAN Office Manager > 125 Tower Drive > Burr Ridge, IL 60527 > Phone: 630.734.5164 > Fax: 630.734.5056 > brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> > http://support.swanlibraries.net

12 years, 1 month

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