- SWANboard - swanlibraries.net

SWAN Board Meeting
by Brande Redfield 26 Mar '14

26 Mar '14

1 0

SWAN Auditor Bids
by Brande Redfield 26 Mar '14

26 Mar '14

Hi SWAN Board, Merilynn and I are beginning the process of obtaining quotes for auditors. I was wondering if you could email me the names of any audit companies that you'd like me to approach for bid. I'll be contacting them all on Monday so that we'll have this info ready in time for the next board meeting. Thanks so much, Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

1 0

SWAN Board Meeting (tentative)
by Brande Redfield 21 Mar '14

21 Mar '14

1 0

SWAN Board Meeting (tentative)
by Brande Redfield 21 Mar '14

21 Mar '14

1 0

SirsiDynix Agreement: attached files
by Aaron Skog 20 Mar '14

20 Mar '14

SWAN Board, Attached to this email are the following: 1. SWAN Memo outlining the areas for discussion 2. Redlined agreement 3. Clean copy provided by SirsiDynix Quick note: We were able to incorporate a lower tier pricing for adding all library types. There are a number of areas that will need to be reviewed by Kathie Henn, but she was not available today other than to let me know that she could have a review completed on Monday next week. Rob McGee suggested that the SWAN Board could approve the agreement "pending attorney review" but this is something we should discuss tomorrow. Lunch will be provided! Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

1 0

SirsiDynix Agreement Receieved, Expect Document
by Aaron Skog 20 Mar '14

20 Mar '14

SWAN Board: I have an agreement that I will send out in an hour that is redlined by SWAN and SirsiDynix. I will send a clean copy as well for easier reading. There will be some printed versions for you tomorrow as well. Stay tuned, it all is looking good! Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

1 0

Updated Agenda/Packet for Friday
by Brande Redfield 18 Mar '14

18 Mar '14

SWAN Board: I've made a small update to this Friday's agenda (added an Action Item to ratify the Quarterly vote re: ILS). However, this will change the link that you need to go to in order to get these documents. The new documents can be found here: Agenda - http://support.swanlibraries.net/sites/default/files/meeting/2014-03-21/age… Packet - http://support.swanlibraries.net/sites/default/files/meeting/2014-03-21/pac… Thank you! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

1 0

SWAN Board 3/21/14 Meeting Packet Posted
by Brande Redfield 14 Mar '14

14 Mar '14

SWAN Board Members: The Friday 3/21/14 meeting packet is now available for you: http://support.swanlibraries.net/sites/default/files/meeting/2014-03-21/pac… The packet is 42 pages long. An additional document, the updated SirsiDynix agreement, will be sent out separately next week when it is available. We will be providing lunch for this meeting, since we anticipate it will probably run past lunch time. Thank you! Brande Redfield SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.redfield(a)railslibraries.info<mailto:brande.redfield@railslibraries.info> http://support.swanlibraries.net

1 0

FW: PLA exploration - Consideration of Polaris over SWAN ILS offering?
by Aaron Skog 06 Mar '14

06 Mar '14

SWAN Board Members, In case you have not seen this, Polaris is emailing what appears to be all SWAN library staff registered for PLA. For instance, Jeannie Dilger said her reference librarian received the email below, but not Jeannie, due to her reference librarian being registered. See below Stacy's email. I will say at this stage I have about six forwarded emails. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net From: Stacy Wittmann [mailto:WittmannS@EisenhowerPLD.org] Sent: Thursday, March 06, 2014 2:38 PM To: Aaron Skog; Jeannie Dilger; Melissa Gardner Subject: FW: PLA exploration - Consideration of Polaris over SWAN ILS offering? Hi All, I'm guessing this is what you were referring to after today's meeting. So yeah, I got one. Thanks, stacy Stacy Wittmann Library Director Eisenhower Public Library District Harwood Heights, IL 60706 708.867.2233 www.eisenhowerlibrary.org [cid:image001.gif@01CF3949.B9F598F0] From: Richardson, John [mailto:John.Richardson@PolarisLibrary.com] Sent: Thursday, March 06, 2014 9:22 AM Subject: PLA exploration - Consideration of Polaris over SWAN ILS offering? Greetings: We look forward to seeing you at PLA and discussing possibilities for your Library or a group of libraries to migrate to Polaris! If this is something of interest to you, please read on. If not, we thank you for your time and have a great conference. Polaris has had tremendous success in automating libraries in Illinois over the past decade and we admit to tremendous surprise that we were not a short-listed candidate for SWAN's ILS migration project. As of yet, we have not had any debriefing on why we were not short-listed. We do know that Symphony, Evergreen and Virtua products were short-listed and isn't it interesting to note that in 2013, libraries that had each of these products has signed a contract to migrate to Polaris in 2014? You may know that Polaris has migrated many IL libraries from existing consortia to be either stand-alone (such as Orland Park) or new smaller consortia (such as RiverShare or Pinnacle). If your Library is even remotely interested in what Polaris can offer over the current and/or planned consortia offering, we invite you to consider automating with Polaris. Why? - Polaris is rated the #1 in customer support among our peers - We have elegant ebook integration with Overdrive, Axis 360 and 3M Cloud Library Service (this alone is worth considering!) To see a short webinar on how this integration looks, go to: https://vimeo.com/user21892483/review/87819802/776c4ca754 - Our PAC, Mobile PAC and staff searching all return the exact same search results every time. And negates the need for an expensive discovery layer such as Enterprise Portal or Encore. - We have affordable Facebook integration - Polaris is launching our next generation staff user interface called LEAP at PLA which is 100% browser and tablet based. Freedom to the roaming circulation and community outreach folks! - Our "only" business is to serve libraries and fully 92% of our entire customer base are public libraries or public-focused consortia - We delight our customers! Just ask your contacts at Barrington Area, Wauconda Public, Orland Park, Pinnacle Library Cooperative or others If you want to see how Polaris compares with other ILS product and services, go to Marshall Breeding's ILS Perceptions Survey at: http://librarytechnology.org/perceptions2013.pl While Polaris may not be affordable for some of the very small SWAN libraries, we do have a cloud-based offering and you might be surprised at how affordable we can be. Either way, we encourage you to stop by and visit us at booth # 1123 - or contact me directly to schedule a private hotel conference room meeting. Our mission is to help librarians serve their communities and we want to improve your staff efficiencies and delight your patrons! Thank you for your consideration of the enclosed and please share this email with any colleagues you feel would be interested. Kind regards, John Richardson Director, Library Partnerships Polaris Library Systems John.richardson(a)polarislibrary.com<mailto:John.richardson@polarislibrary.com> T. 800-272-3414 x4543 C. 315-638-6221 Helping librarians serve their community.

1 0

FW: I'm awaiting a reply
by Aaron Skog 05 Mar '14

05 Mar '14

SWAN Board Members: This is response I sent to Ruth Faklis. I consulted with Melissa and Rich before sending it. I was not sure until today that she blind copied some or all of you. Regards, Aaron Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net From: Ruth Faklis [mailto:rodothea52@hotmail.com] Sent: Tuesday, March 04, 2014 9:32 AM To: Aaron Skog Subject: RE: I'm awaiting a reply Thank you Aaron, I appreciate the response....r. Ruth E. Faklis, Director Prairie Trails Public Library District 8449 South Moody Avenue Burbank, IL 60459-2525 708-430-3688 = phone 708-430-5596 = fax Prairie Trails Public Library District - The Heart of the Community ________________________________ From: aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> To: rodothea52(a)hotmail.com<mailto:rodothea52@hotmail.com> CC: rfaklis(a)prairietrailslibrary.org<mailto:rfaklis@prairietrailslibrary.org> Date: Tue, 4 Mar 2014 08:47:13 -0600 Subject: RE: I'm awaiting a reply Hi Ruth, The discussion at the SWAN Board meeting regarding your question concluded with this decision. If there is a majority "no" vote, the SWAN Board will discuss this at its next board meeting. A "no" vote means that SWAN cannot move forward with a purchase from the capital reserve funds, so it would mean that the SWAN Board will have to have an understanding of what is needed to get the approval. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net From: Ruth Faklis [mailto:rodothea52@hotmail.com] Sent: Monday, March 03, 2014 5:13 PM To: Aaron Skog Cc: rfaklis(a)prairietrailslibrary.org<mailto:rfaklis@prairietrailslibrary.org> Subject: I'm awaiting a reply Hi Aaron - I know you have allot on your plate...but I see that the agenda is out for the SWAN meeting - I haven't received a reply to my question about a 'no' vote...I know that you stated that you would bring my question before them.....what did the Board say the ramifications would be.....thanks - Ruth Ruth E. Faklis, Director Prairie Trails Public Library District 8449 South Moody Avenue Burbank, IL 60459-2525 708-430-3688 = phone 708-430-5596 = fax Prairie Trails Public Library District - The Heart of the Community

1 0