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SWAN Board 8/18/17 Meeting Packet Posted
by Brande Overbey 16 Aug '17

16 Aug '17

SWAN Board Members: The Friday, August 18th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2017-08-18/pa… This month's packet is 70 pages long. We have a lot of content to cover at this Friday's meeting - we will update you on a number of topics, including the Fees Committee recommendation, RAILS LLSAP funding, missing in-transit, the Usability Study, and CPL. We'll also do some follow up discussion to our June 30th Board Retreat. Rich will need to leave at noon on Friday, so we are still hoping to be extra efficient but we can re-evaluate as we get closer to noon to see where we stand with lunch. If you have any questions or issues to share in the packet, feel free to email them to me and I will make a note of them or do my best to answer. See you all on Friday! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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RAILS Board Consortial Model Working Group
by Brande Overbey 28 Jul '17

28 Jul '17

For any interested in attending.

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SWAN Board 7/28/17 Meeting Packet Posted
by Aaron Skog 25 Jul '17

25 Jul '17

SWAN Board Members: The Friday, July 28th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2017-07-28/pa… The packet this month is 76 pages long. The Executive Director report details 9 proposed goals as part of SWAN's strategic plan. Additionally, as part of SWAN Board Retreat homework assignment, I have created an overview of SWAN's Core Service. This is a draft of a presentation in the packet. There are three policies for approval: Circulation Policy, Vendor Policy, and Network Policy. These have been reviewed and edited by SWAN's legal counsel, Greg Smith from Klein Thorpe Jenkins. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Bylaws Final Redline Doc & Memo
by Brande Overbey 13 Jul '17

13 Jul '17

SWAN Board: The Bylaws Committee have completed their final review and updates to the redlined doc and are happy to share that with you today, for your final review and feedback due to us by Friday, July 14th. This will allow us time to discussion and incorporate your suggestions, but still get the revised doc to the membership in time for their 45 day review and then vote at the September Quarterly meeting. We have also attached a short memo draft to this document, which highlights the main changes that were made. We welcome any suggestions or input to this document as well. Also, please note that we have a number of "parking lot" items for discussion in future years for potential bylaws changes. We decided to leave these until after Strategic Planning and the addition of the New19, and include the following: * School libraries/linked to public * Joining Fee (board determines, membership determines, amounts?) * "Active Membership" when live and circulating, when to pay fees (i.e. New 19) * Quorum - Quarterly a meeting of the board? Of the membership? Let us know if you have any questions, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 *Please note my new email address, address and phone number* SWAN Library Services 800 Quail Ridge Drive, Westmont IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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New 19 Timeline Update
by Aaron Skog 11 Jul '17

11 Jul '17

SWAN Board: This is a joint communication to the LINC and MAGIC governing bodies: The New19 migration timeline has been revised - Go-live date for both LINC and MAGIC libraries is now slated for May 1, 2018. Over the last six months, SWAN, LINC, and MAGIC staff have been working together to coordinate the most effective plan for the upcoming migration. While our initial plan-built with the help of SirsiDynix-was a great starting point, we understood the need for flexibility in that plan and knew nothing was immune from a potential shifting of dates. Based on internal discussion, prior migration experience, and discussions with SirsiDynix personnel assigned to this project, we have decided to move away from two separate go-live dates for the 19 new libraries joining SWAN and will instead have a single go-live date for LINC and MAGIC libraries on May 1, 2018. We are confident this decision will minimize downtime for all 97 libraries and will provide the cleanest migration of data. We have not yet distributed this information to SWAN, LINC, or MAGIC libraries, but will be making the announcement through all available communications channels this week (SWANcom, support site post, and New 19 Newsletter). Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Rough Draft of Notes from Today's Retreat
by Brande Overbey 30 Jun '17

30 Jun '17

Hi Board, Just to capture what we all just discussed, attached is the very rough draft from today's meeting. Have a wonderful holiday weekend! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 *Please note my new email address, address and phone number* SWAN Library Services 800 Quail Ridge Drive, Westmont IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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IGA
by Brande Overbey 30 Jun '17

30 Jun '17

Here's the link to the IGA: https://support.swanlibraries.net/sites/default/files/gov/SWAN-IGA-revd2011… Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 *Please note my new email address, address and phone number* SWAN Library Services 800 Quail Ridge Drive, Westmont IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Reminder on SWAN Board Retreat, Friday 6/30
by Aaron Skog 26 Jun '17

26 Jun '17

SWAN Board, Just a reminder of Friday's retreat. Ted Bodewes is now on the SWAN Board email list. I have copied Jim Deiters who is no longer on the list. Agenda https://support.swanlibraries.net/sites/default/files/meeting/2017-06-30/ag… Packet: https://support.swanlibraries.net/sites/default/files/meeting/2017-06-30/pa… Additional file "New Work of the Nonprofit Board" https://support.swanlibraries.net/sites/default/files/meeting/2017-03-14/Ne… Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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July Board Meeting
by Rich Wolff 22 Jun '17

22 Jun '17

Hi All, Thank you for getting back to me. I am still waiting to hear back from Doug, but we have six board members who can and are ok with meeting on 7/28/17, so we will be changing the board meeting from 7/21/17 to 7/28/17. Thank you for getting back to me and I hope you have a great weekend. Rich Richard A. Wolff, Administrator Tinley Park Public Library 7851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

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July Swan Board Meeting
by Rich Wolff 21 Jun '17

21 Jun '17

Hi All, Two board members will not be at the July 21st meeting. I am writing to see if you are available to meet on Friday, July 28th instead? Both Aaron and Brande can meet that day. I looked at the bylaws and this is what they state, ""meetings may be canceled or rescheduled by agreement of the board members and Members shall be notified at least two (2) days in advance by electronic communication." So if you can make the 28th and are in agreement, we will change the meeting date. Please write me back by the end of this week to confirm if you can meet on the 28th. Thanks, Rich Richard A. Wolff, Administrator Tinley Park Public Library 7851 Timber Drive, Tinley Park, IL. 60477 708-845-5718

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