- SWANboard - swanlibraries.net

FW: SWAN by-laws
by Aaron Skog 03 Sep '19

03 Sep '19

SWAN Board, Just a heads up on this question I received today, which answered below. It may come up on Thursday at the SWAN Quarterly meeting, but I want to make sure Stacy and others are prepared (Ted is out of the country) and introduce some of our newer reps to this request that came from Kathy Berggren over 1 year ago about video conference attendance. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Aaron Skog Sent: Tuesday, September 3, 2019 2:02 PM To: Kathy Berggren <kberggren(a)mapld.org> Subject: RE: SWAN by-laws Hi Kathy, I worked with the SWAN Board on this issue and it was discussed September 2018 after receiving a legal opinion. After reviewing this legal opinion, the SWAN Board decided that as part of the strategic planning process that ran October - December 2018 that the legal entity aspect would determine the future of electronic participation. The SWAN bylaws would have to be revised at some point. The written legal opinion is part of the September 21, 2018 SWAN Board meeting packet: exhibit pages 34-36. https://support.swanlibraries.net/sites/default/files/meeting/18_09_21/6629… The SWAN Board discussion at that meeting decided that further review of this is appropriate in context to the Strategic Planning process underway. So their work has shifted to researching the 501c3 conversion. Once some decision is arrived at, the discussion on modifying the bylaws would follow. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Kathy Berggren <kberggren(a)mapld.org<mailto:kberggren@mapld.org>> Sent: Tuesday, September 3, 2019 12:20 PM To: Aaron Skog <aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net>> Subject: SWAN by-laws Aaron, Whatever happened to my request that the by-laws be changed to allow members to vote via V-Tel? - kb Kathy Berggren, Director Matteson Area Public Library District 801 South School Street Matteson, IL 60443 Ph: 708-748-4431 x 316 Fx: 708-748-0579 Email: kberggren(a)mapld.org<mailto:kberggren@mapld.org>

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SWAN Board Meeting 8/23/19 Agenda and Meeting Packet Posted
by Aaron Skog 20 Aug '19

20 Aug '19

Hi SWAN Board, The Friday, August 23rd regular board meeting packet is now available: https://support.swanlibraries.net/sites/default/files/meeting/19_08_23/6636… This agenda is fairly light, but does have the recommendation regarding a change in SWAN's accounting service. I outlined the reasons for this change at the May 2019 meeting and provided a timeline to bring a recommendation at the August meeting after investigating options. My recommendation in this packet includes the information shared at the May meeting. Please note that Ted Bodewes and Dawn Bussey are unable to attend the meeting on Friday. We have established there will be a quorum of the board. Stacy Wittmann will run the meeting. Please let me know if you have any questions! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Quorum for Friday 8/23 Board Meeting
by Aaron Skog 19 Aug '19

19 Aug '19

SWAN Board, Just a reminder that Ted and Dawn will both be out on Friday. Let me know if you are unable to attend. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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FW: Member Focus Groups Announced - your input needed!
by Aaron Skog 25 Jul '19

25 Jul '19

SWAN Board, The announcement for Clarity Task Force focus groups just went out. I know some of you were interested in seeing the dates and locations. https://support.swanlibraries.net/news/2019-07/66772 Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: SWANcom <swancom-bounces(a)list.swanlibraries.net> On Behalf Of Dawne Tortorella Sent: Thursday, July 25, 2019 4:46 PM To: swancom(a)list.swanlibraries.net Subject: [SWANcom] Member Focus Groups Announced - your input needed! Would you like to provide feedback to SWAN related to our library services platform, specifically Symphony WorkFlows and Enterprise? If so, please join us at a SWAN Members Focus Group<https://support.swanlibraries.net/news/2019-07/66772>. These focus groups will be held in late August and early September.

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SWAN Board Meeting 7/19/19 Agenda and Packet Posted
by Aaron Skog 16 Jul '19

16 Jul '19

Hi SWAN Board, The Friday, July 19th regular board meeting packet is now available to you: https://support.swanlibraries.net/sites/default/files/meeting/19_07_19/6636… The agenda is fairly light for this meeting, with the Vendor Access Policy needing a minor revision, and a more extensive revision needed for the Reserve Cash Policy. The discussion on the Reserve Cash Policy may require some work with the SWAN Treasurer or the Finance Committee. I decided it was best to let the officers and committees be filled before scheduling anything. I realize now that I did not explain the Vendor Policy revision in my written report, but the changes are small enough that I can explain it at the meeting (basically we are streamlining our vendor agreements, incorporating a non-disclosure wording into the policy). Robin Wagner is unable to attend Friday's meeting as she is managing planned knee replacement. Please reply directly to me if you are unable to attend Friday. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Accounting Services RFI
by Aaron Skog 25 Jun '19

25 Jun '19

Hi SWAN Board Reps, I will be sending requests for information to the following accounting firms. Lauterbach & Amen, LLP Seldon Fox Ltd. Maines & Assoc. Evenhouse & Co. Sikich LLP. If you have a firm you would like me to include, please contact me directly and I will add them to the contact list. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 6/28/19 Agenda and Packet Posted
by Aaron Skog 25 Jun '19

25 Jun '19

Hi SWAN Board, The Friday, June 28th regular board meeting packet is now available to you: https://support.swanlibraries.net/sites/default/files/meeting/19_06_28/6636… This packet is 108 pages long, which is due to the SWAN Employee Handbook being included in its entirety and the FY21 RAILS LLSAP Support Grant application included as an information item. Please reach out to me if you have any questions! And a reminder from Ted Bodewes: Just a reminder that the next SWAN Board meeting will be held at Thomas Ford on Friday, June 28th at 9:30 am. Following our meeting, we'll be serving lunch at the library to celebrate our departing members and to welcome our new additions. If you have any special dietary requirements, please let me know. Lunch will most likely be sandwiches and salads but we can accommodate anyone's requests. The library parking lot is a block away from the building at the corner of Lawn and Chestnut behind the Grand Avenue Community Center. You can also park on the street but I would request that you leave the limited parking in front of the library available for our patrons. The front doors will be unlocked by 9:00 am. The library opens at 9:30. There will be a closed session near the end of our meeting during which time guests are welcome to take a tour of our newly renovated facility. My staff is always eager to show off their new departments! Lunch will follow shortly after. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Re: [SWANboard] June Quarterly
by Aaron Skog 04 Jun '19

04 Jun '19

Hi Rich, You are the first SWAN Board member to alert me to not being able to attend, so unless three others reply-all they cannot attend, I think we should be set. [Rich's first email most likely did not reach the SWAN Board email list, so I have replied with it corrected.] Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Rich Wolff <RWolff(a)tplibrary.org> Sent: Tuesday, June 4, 2019 2:48 PM To: Aaron Skog <aaron(a)swanlibraries.net> Cc: swanboard-bounces(a)list.swanlibraries.net Subject: June Quarterly Hi Aaron, I am may not be able to make the Quarterly meeting on Thursday and I wanted to make sure we had a quorum. Please let me know if you have a quorum and if not, I will see what I can do. Thanks, Rich Richard A. Wolff Administrator 7851 Timber Drive, Tinley Park, IL 60477 708.845.5718 | tplibrary.org<http://tplibrary.org/> [signature_1339724355]<https://www.tplibrary.org/> Facebook<https://www.facebook.com/TPLibrary/> * Twitter<https://twitter.com/tinleylibrary> * Instagram<https://www.instagram.com/tplibrary/> * YouTube<https://www.youtube.com/user/TPPLibrary/>

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SWAN Board Meeting Rescheduled to June 28th
by Aaron Skog 22 May '19

22 May '19

SWAN Board, Thanks Ted for arranging the June meeting to be held on Friday, June 28th at Thomas Ford Memorial Library. I have updated the L2 event and will announce this to the membership. https://www.librarylearning.info/events/?eventID=28159 The new reps have been added to this email list, so you have 10 directors at the moment, along with Ginny Blake, Dawne Tortorella, and myself. We use this list mainly as a one-way communication on the upcoming meetings. None of you are set for moderation on the list, so reply-all is possible, but generally should be avoided (thank you OMA). We have on our SWAN support site “Information for Board Members” which includes a list for New Board Member Orientation. https://support.swanlibraries.net/board-information/64973 That is it for the moment! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> • 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> • catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board 2019 Election Results
by Aaron Skog 21 May '19

21 May '19

Hi SWAN Board, The results of the election are the following: Robin Wagner, South Holland Public Library Jane Jenkins, Green Hills Public Library District Dawn Bussey, Glen Ellyn Public Library I have contacted all of the individuals who ran. Here is an update from the three new reps: Robin Wagner: I am so honored and excited! I'll be there on June 21st. Look forward to working with you and the Board. Jane Jenkins: Thank you! I feel very honored to have been elected and am looking forward to serving on the SWAN Board. I'm sorry I won't be able to attend the get together with the new representatives on June 21 as I am on vacation from June 20 - June 25. Dawn Bussey: One small problem- June 21st I am headed in to the city for the day with the GEPL Marketing team. We have been selected to receive one day of free marketing and branding help from a large marketing branding firm by the name of Prophet. I will also miss the June 6th quarterly because I will be on vacation. I will review the packets for both. I will make SWAN meetings a top priority on my calendar going forward. Here is a list of the 59 libraries that participated in the vote: 1. Acorn Public Library District 2. Batavia Public Library District 3. Bellwood Public Library 4. Bensenville Community Public Library District 5. Berwyn Public Library 6. Bloomingdale Public Library 7. Blue Island Public Library 8. Bridgeview Public Library 9. Brookfield Public Library 10. Calumet City Public Library 11. Carol Stream Public Library 12. Chicago Ridge Public Library 13. Clarendon Hills Public Library 14. Crestwood Public Library District 15. Crete Public Library District 16. Downers Grove Public Library 17. Eisenhower Public Library District 18. Elmwood Park Public Library 19. Evergreen Park Public Library 20. Flossmoor Public Library 21. Forest Park Public Library 22. Frankfort Public Library District 23. Franklin Park Public Library District 24. Glen Ellyn Public Library 25. Green Hills Public Library District 26. Hillside Public Library 27. Hinsdale Public Library 28. Hodgkins Public Library District 29. Indian Prairie Public Library District 30. Kaneville Public Library District 31. La Grange Public Library 32. LaGrange Park Public Library District 33. Lyons Public Library 34. Markham Public Library 35. Maywood Public Library District 36. Melrose Park Public Library 37. Messenger Public Library of North Aurora 38. Midlothian Public Library 39. Morton Arboretum 40. North Riverside Public Library District 41. Oak Brook Public Library 42. Oak Lawn Public Library 43. Palos Park Public Library 44. Prairie State College 45. Prairie Trails Public Library District 46. River Forest Public Library 47. Schiller Park Public Library 48. South Holland Public Library 49. St Charles Public Library District 50. Steger-South Chicago Heights Public Library District 51. Sugar Grove Public Library District 52. Thomas Ford Memorial Library 53. Thornton Public Library 54. Tinley Park Public Library 55. West Chicago Public Library District 56. Westchester Public Library 57. Westmont Public Library 58. Wood Dale Public Library District 59. Worth Public Library District Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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